Version 1.
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 1.
Contents Copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Copy Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Image Quality . . . .
Fax from PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114 Faxing from a PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 Fax from PC Options. . . . . . . . .
Print from USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214 Log In / Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215 Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .217 Introduction . . . . . . . . . . . .
Further Assistance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 324 Safety and Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .325 Notices and Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 328 Safety Labels and Symbols. . . . . . . . . . . . . . .
Version 1.
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 1.
Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Copy Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Output Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Reduce / Enlarge . . . . .
Introduction Introduction This guide describes the copying features of the device, including options for Output Color, Reduce/Enlarge, 2-Sided Copying, Layout Adjustment, Image Quality, Output Format, Job Assembly, and other copy functions. Copy is a standard feature and is selected by pressing the Services Home button, then the Copy option. When Copy is selected, the device scans your originals and stores the images. It then prints the images based on the selections made.
Copy Options Copy Options The Copy tab includes basic copying selections such as Output Color, Reduce / Enlarge, Paper Supply, 2-Sided Copying and Copy Output. Each option is described in detail below. Output Color The Output Color options include selections to automatically detect and match the color of your original or produce monotone, full color or a single color output from your original. Use More... to access all the options.
Copy Options • • • Use the - / + buttons on the Copy screen to select the required reduction or enlargement percentage. Alternatively, select the ratio button and use the numeric keypad to type in the ratio required. Set the ratio window to 100% if you want your output image to be the same size as your original.
Copy Options Auto Independent X-Y% automatically fits the image of your original onto the paper you have selected. The reduction or enlargement will not be proportional, the device will distort the image so that it will fit onto the paper. You must specify a paper tray before using this option. Auto Center This option can be selected with either the Proportional or Independent options to position the image in the center of the paper selected.
Copy Options • • 2>2 Sided use this option if you want to make two sided copies from two-sided originals. You can also select the Rotate Side 2 button to have the second page rotated 180o. 2>1 Sided this option will make one-sided copies from two-sided originals. Note If using the document glass to scan originals, the device displays a message when ready to scan side 2. Copy Output The most commonly used Copy Output options are selected directly from the Copy tab.
Copy Options • 3 Staples = 8x10” SEF, 8.5x11” SEF, 8.5x5.5” LEF, A4 SEF, A5 LEF, 8.5x14” SEF, B5 SEF. Note SEF is Short Edge Feed and LEF is Long Edge Feed. • • Use the Original Orientation option to select the orientation of the originals being scanned. Select Portrait or Landscape. Use the Paper Supply option to select the output media required.
Copy Options • • • • 16 Single Fold the page will be folded in half and you can select the following options: • Individually is used to fold each page individually. • Together as a Set is used to fold all the pages together to create single booklet. • Booklet Staple is selected to fold and staple the output. This is only available with the Together as a Set option.
Copy Options Finishing Devices Your device is equipped with one of the following finishing devices:. 4 5 1 6 2 1 2 3 High Volume Finisher: The High Volume Finisher has a comprehensive range of finishing options. It collates, offsets, stacks and staples your output. The top tray can receive up to 250 sheets of paper and the stacker tray up to 3000 sheets of paper. This finisher can be fitted with the optional 2, 3 or 4 Hole-Punch kit and the Tray 6 (Post Process Inserter) kit.
Copy Options Convenience Stapler This optional device is used to manually staple documents. Documents can be stapled straight or at an angle. The Convenience Stapler can staple between 2 sheets of 64 gsm (18 lb), and 50 sheets of 80 gsm (20 lb). The Staple Cartridge holds 5,000 staples. • To use the Convenience Stapler hold your documents face up and slide the corner to be stapled into the stapler. During stapling the indicator light on the top of the stapler is lit.
Image Quality Image Quality This section describes how to enhance the quality of your output and the options available. Options enable you to set the the type of original, adjust the lightness, darkness, contrast and sharpness of the image, and also to customize the settings for color output. Original Type Use this option to define the type of original being copied. Making the correct selection enhances the quality of your output.
Image Quality Image Options Image Options is used to change the appearance of the copy output. The options are: • Lighten / Darken provides manual control to adjust the lightness or darkness of the scanned images. Move the indicator down to darken the image or up to lighten the image. • Sharpness provides manual control to adjust the sharpness of the scanned images. Move the indicator up to sharpen the image. Move the indicator down to soften the scanned image.
Image Quality Color Presets Color Presets provides options for enhancing the quality of your color copies. Selecting a color preset option optimises all the image quality features. The options are: • Lively increases the depth of color of your copies. • Bright increases the lightness of your copies. • Warm brings out the red tones in the output. • Cool brings out the blue tones in the output.
Layout Adjustment Layout Adjustment Using the Layout Adjustment features you can change the appearance of your output image. This includes shifting the image, producing a mirror image, deleting an area from any or all of the edges of the original and copying from book originals. Original Orientation Use to specify the orientation of the originals being scanned. The options are: • Upright Images refers to the direction the images are loaded in the document feeder.
Layout Adjustment Original Size Original Size allows you to specify automatic size detection of the originals, mixed size originals, or the specific size of the image to be scanned. The options are: • Auto Detect is the default setting and enables automatic size sensing. The size detected is matched to a standard size paper. • Preset Scan Areas allows you to define the size of your original from a list of pre-set, standard original sizes. You can view the list by using the scroll bar.
Layout Adjustment Book Copying CAUTION: Do Not close the document feeder when scanning bound originals. This feature enables you to specify which page or pages of a book are to be scanned. The book original is placed face down on the document glass with the spine of the book lined up with the marker on the rear edge of the glass. Align the top of the bound original against the rear edge of the document glass. The device will identify the size of the original during scanning.
Layout Adjustment Image Shift Image Shift allows you to move the position of the image on the output page. The options are: • Auto Center automatically centers the scanned image on the output paper. To work effectively, the original should be smaller than the selected output media or alternatively, the image should be reduced. • Margin Shift moves the image up / down or left / right on the page to give a bigger or smaller top and left margin.
Layout Adjustment Invert Image Invert Image allows you to reverse the image or create a negative. This feature is useful for originals that have a substantial amount of dark background or light text and images, saving on ink usage. The options are: • Mirror Image reverses the original image creating a mirror of the original. • 26 Negative Image converts the dark image areas to light, and the light image areas to dark.
Output Format Output Format The Output options allow you to manipulate the copied images and enhance the appearance and style of your copy jobs. For example, you can add covers or annotations, create booklets, combine several images onto one page and interleave transparencies. Booklet Creation Booklet Creation enables the production of booklets from 1 or 2 sided originals.
Output Format To create a booklet: 1. Select Booklet Creation and On. Note Booklet Creation is not available if Auto Paper is selected. Select an alternative Paper Supply option. 2. Select the Paper Supply button and select the tray that contains the paper you want to use. If using the High Volume Finisher with Booklet Maker to fold and staple your output, a Short Edge Feed (SEF) Paper Supply must be selected. 3.
Output Format Special Pages The Special Pages feature controls how you add special pages such as covers and inserts to your copy job. If you have a High Volume Finisher and the optional Tray 6 (Inserter) installed you can feed the Covers or Inserts from this tray. Media loaded into Tray 6 (Inserter) is not part of the printing process. If you require printed Covers, you must use pre-printed media or use another tray. Refer to the Paper and Media guide for more information.
Output Format 3. Select the Output Format tab, Special Pages button and then Covers. 4. Select the Covers Option required: • Front & Back Same is used if the same media and printing options are required for both covers. • Front & Back Different is used for front and back covers with different programing requirements. • Front Cover Only is used if only a front cover is required. • Back Cover Only is used if only a back cover is required.
Output Format Chapter Starts Use the following instructions to program Chapter Starts: 1. On the Copy tab, select the paper you want to use the job. Note Special Pages is not available if Auto Paper is selected. 2. Select the Output Format tab, Special Pages button and then Chapter Starts. 3. 4. Select the Chapter Starts button. Select the Page Number box and use the numeric keypad to enter a page number for the chapter start.
Output Format Inserts Use the following instructions to program Inserts: 1. On the Copy tab, select the paper you want to use for the main body of the copies. Note Special Pages is not available if Auto Paper is selected. 2. 3. 4. If required, load special media into another paper tray ensuring that it is in the same orientation as the paper you are using for the body of your copies. If using tab stock for your inserts, refer to the Paper and Media guide for information about loading tabs.
Output Format 9. A list of the selected Special Pages is displayed on the screen. To make changes, select the item in the list you wish to change and use Edit. Use Delete or Delete All to delete unwanted entries. Select Close Menu to exit from the drop-down menu. Select Save to confirm your selections and run the job. Exceptions Use the following instructions to program Exceptions: 1. On the Copy tab, select the paper you want to use for the main body of the copies.
Output Format 8. A list of the selected Special Pages is displayed on the screen. To make changes, select the item in the list you wish to change and use Edit. Use Delete or Delete All to delete unwanted entries. Select Close Menu to exit from the drop-down menu. Select Save to confirm your selections and run the job. Annotations The Annotations feature enables you to automatically add a comment, page number, date or Bates Stamp to your copy output.
Output Format 2. 3. 4. 5. 6. 7. 8. Select the On button. Specify the position of the page number by selecting one of the arrow buttons on the right. Select the Page Number input box and use the numeric keypad to enter the starting page number you want printed on your copy output. From the drop-down menu on the left, select either All Pages or All Pages Except First to determine which pages the page number will apply to. Select Save to store your selections and return to the Annotations screen.
Output Format 6. 7. 8. 9. To add a new comment to the list, highlight an empty entry and use the keyboard to enter up to 50 alpha-numeric characters. To edit an existing comment, highlight the comment in the list and select the Edit button. Use the keyboard to edit the entry and select Save to close the keyboard. Select Save to store your selections and return to the Annotations screen. Program additional Annotations as required. Program the Format & Style options required for your Annotations.
Output Format Bates Stamp Use the following instructions to program a Bates Stamp: 1. Select the Output Format tab, Annotations button and then Bates Stamp. 2. 3. 4. 5. 6. 7. 8. 9. Select the On button. Select one of the arrow buttons to determine the position of the Bates Stamp on the page. Select the Starting Page Number box and use the numeric keypad to enter a starting page number. Leading zeros may be entered to set the starting page number length, for example 000000001.
Output Format Format and Style Once you have programed the Annotations required, use the following instructions to select the format and style required: 1. Select the Output Format tab, Annotations button and then Format & Style. 2. 3. 4. 5. 6. 7. 38 Specify the appearance of annotated text: • Opaque the annotated text is placed on the copy output with a white border. No copy text is visible under the annotated text.
Output Format Transparency Separators Use Transparency Separators to interleave each printed transparency with a blank sheet of paper from a specified paper tray. 1. Load the transparencies into Tray 4 (Bypass), update the Paper Settings screen and Confirm your selections. Refer to the Paper and Media guide for loading instructions. Note Transparency Separators is not available if Auto Paper is selected. 2. 3. 4. 5. Select the Output Format tab, then Transparency Separators and select On.
Output Format The examples shown here are typical outputs that can be produced when using the Page Layout feature. Note The practical limit is for 16 images on A4 (8.5x11”) paper. 4 Originals using 2 6 Originals using 3 rows and 2 columns rows and 2 columns 2 Originals using 2 rows and 1 column 1. On the Copy tab, select the paper you want to use for the copies. 2. Select the Output Format tab, then Page Layout.
Output Format Select either Portrait Originals or Landscape Originals from the drop-down menu on the right. • If Auto Repeat is selected, the size of the original is used to automatically calculate the maximum number of rows and columns that can be accommodated on the currently selected paper size. • To determine how the images are printed, select either Upright Images or Sideways images from the drop-down menu on the right.
Job Assembly Job Assembly Use the Job Assembly options to program a job that requires individual selections for specific pages or sections, produce a Sample Set before printing the whole job or for storing and retrieving frequently run programs. Build Job Use this feature to build a job that requires different settings for each page, or a segment of pages.
Job Assembly 6. 7. 8. 9. Using Program Next Segment, select the options required for the second segment. Load the second segment originals and press Start. Repeat these steps until all segments of your job have been programed and scanned. After the last segment has been scanned, select Print the Job to indicate you have finished scanning and the job can be processed and completed.
Job Assembly Save Current Settings Up to ten combinations of commonly used feature selections can be retained in the device memory as Saved Settings. The device stores only the programing of the job, NOT the image. Each time Saved Settings are retrieved and used, the image must be scanned. To Save 1. 2. Program the required job features. Select the Save Current Settings button on the Job Assembly tab. 3. Select the Setting drop-down menu and use the scroll bar to select an setting.
Job Assembly Retrieve Saved Settings This feature enables you to Retrieve Saved Settings from the device memory and apply them to the current job. Changes can be made to the retrieved settings, but these will not be stored with the saved settings. 1. Select the Retrieve Saved Settings button on the Job Assembly tab. 2. 3. 4. 5. Select the required job settings from the list. If required, use the scroll bar to access all the settings.
Log In / Out Log In / Out If Authentication or Accounting has been enabled on the device, you may need to log in before using some or all of the services. A picture of a lock on a button indicates that you must log in to use that service. 1. To log in select the Log In/Out button on the control panel. Selecting a locked service will also prompt you to enter a log in name and password. 2. 3. 4. 5. 6. 46 Use the keyboard to enter your User Name, then select the Next button.
Version 1.
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 1.
Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dialing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Manual Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Speed Dialing . . . . .
Introduction Introduction Fax is an optional feature that can be installed on your device. If installed, it can be accessed by selecting the Services Home button, then the Fax option. Using Fax enables you to scan your documents and send them to most types of fax machines that are connected to the telephone network. Your device is connected directly to a telephone line and therefore gives you direct control over your fax transmissions.
Dialing Options Dialing Options The dialing options enable you to enter the destination fax number or numbers. Select the appropriate dialing option for your fax job. To access the Dialing Options, select Services Home and Fax. Dialing Options The dialing options enable you to enter the destination fax number or numbers. Select the appropriate dialing option for your fax job. To access the Dialing Options, select Services Home and Fax. Manual Dialing 1. 2. 3. 4.
Dialing Options 3. 4. 5. Enter the 3-digit speed dial number. Select Add to add the number to the Recipient List. Enter additional numbers as required. Speed Dialing can be combined with Manual Dialing to build the recipient list. Dialing Characters Additional dialing characters can be accessed by selecting the Dialing Characters button. Use this option to enter the fax number if special characters are required. To enter a fax number using the dialing characters: 1. Select the Dialing Characters button.
Dialing Options Address Book The Address Book is used to store individual fax numbers or groups of fax numbers which are used frequently. Up to 200 individual entries and 40 Group entries can be stored. For each number stored, transmission settings can also be set. The Address Book can be accessed from all screens where a fax number requires entering. Use the following instructions to setup and use Individual or Group entries.
Dialing Options Using Chain Dial The Chain dialing feature allows you to create a single fax recipient by adding 2 or more fax numbers together. For example, an area code may be stored separately to the telephone number. Chain dialing combines these 2 entries into a single fax number. 1. Select Address Book and then the Chain Dial button. 2. 3. 4. 5. If numbers or special dialing characters are required before the Address Book number, use the numeric keypad to enter the numbers and characters required.
Dialing Options 5. 6. 7. 8. 9. Enter the fax number of the recipient in the Fax Number field. Use the Dialing Characters button to enter the number if special characters are required. Refer to Dialing Characters on page 52. Select a Starting Rate for the recipient. Use the drop-down menu to select a speed for the option selected. Refer to Starting Rate on page 66. Select Cover Sheet and select On to include a cover sheet for the recipient.
Dialing Options 6. Individual or Group recipients can be added to a Group: To add an individual entry, select Individuals from the drop-down menu. Select the entry required and select Add to Group. To add a group entry to the new group, select Group from the dropdown menu. Select the group entry required and select Add to Group. 7. Continue adding individuals and groups until all the recipients have been added. To delete entries from the Group, use Remove or Remove All. 8.
Dialing Options To select a Cover Sheet: 1. Select the Cover Sheet button and select On. 2. Select the To... field and enter the name of the recipient using the keyboard. • Up to 30 alphanumeric characters can be entered. • To delete a character use the back arrow key, or to clear the entire entry select Clear Text. • Use the Keyboards... button to access additional language keyboards. • Select Save. 3. Select the From... field and enter the name of the recipient using the keyboard and select Save. 4.
Fax Fax These Fax options provide access to fax features which are required for programing basic fax jobs. To access the Fax options, select Services Home and Fax. The Fax tab is displayed. 2-Sided Scanning The 2-Sided Scanning option allows you to set whether 1 or 2 sides of your original document are scanned. The options are: • 1 Sided is used if your original documents are single sided. • 2 Sided is used if your original documents are double sided.
Fax • • Photo is used specifically for originals containing photos, magazine pictures or continuous tones without any text or line art. Produces the best quality for photos but reduced quality text and line art. Text produces sharper edges and is recommended for text and line art. Resolution The Resolution affects the appearance of the fax at the receiving fax terminal. A higher resolution produces a better quality image. A lower resolution reduces communication time.
Image Quality Image Quality The Image Quality options provide access to the features which enhance the image quality or output quality. To access the Image Quality options, select Services Home and Fax. Then select the Image Quality tab. Image Options Image Options is used to change the appearance of the output image. The options are: • Lighten / Darken provides manual control to adjust the lightness or darkness of the scanned images. Move the indicator down to darken the image or up to lighten the image.
Image Quality Select Off to turn the Background Suppression feature off, particularly when: • The Darken adjustment does not produce a satisfactory output from light originals. • The original has a gray or colored border, such as a certificate. • You want to bring out fine detail that was lost due to a dark edge when using bound originals. Contrast controls the image density on the output and compensates for an original that has too much or too little contrast on the image.
Layout Adjustment Layout Adjustment The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of your faxed document. To access the Layout Adjustment options, select Services Home and Fax. Then select the Layout Adjustment tab. Original Size Select Original Size to enter the size of your document when scanning from the document glass or the document feeder. Your device uses this information to calculate the size of your original and the scanned image.
Layout Adjustment • Mixed Size Originals allows you to scan documents containing different size pages. The pages must be the same width, like A4 LEF and A3 SEF (8.5x11” LEF and 11x17” SEF). Other combinations are shown on the screen. The device will detect the size of the documents and determine whether the receiving fax machine can support the various paper sizes. If the receiving fax cannot support the page sizes, the image is reduced or enlarged to fit. Select Save to save your selections and exit.
Layout Adjustment The device will identify the size of the original during scanning. If the pages have a black or dark colored border the device will assume that the pages are smaller than they really are. To overcome this use the Custom Scan Area feature in Original Size to enter the exact size of the page. Refer to Original Size on page 62. The options are: • Both Pages use to scan both pages, the left page of the book will be scanned first.
Fax Options Fax Options The Fax Options allow you to specify how your fax document is transmitted and how it is printed at the receiving fax machine. To access the Fax Options, select Services Home and Fax. Then select the Fax Options tab. Confirmation Report Select Confirmation Report to print a broadcast report to identify the success or failure of a fax job. The options displayed depend on the settings enabled in Tools. Refer to the Administration and Accounting guide for more information.
Fax Options Starting Rate Use Starting Rate to select the speed at which the device starts transmitting your fax job. A high starting rate should be used in good transmission areas, and a low rate in poor quality areas. The options are: Super G3 (33.6 Kbps) • • Determines the transmission rate to be used based on the maximum capabilities of the receiving fax machine. This rate minimizes transmission errors by using Error Correction Mode (ECM). Initial transmission speed is 33,600 Bits Per Second (bps).
Fax Options Delay Send Select Delay Send to specify the time within the next 24 hours that you want the fax to be transmitted. Use this feature to transmit faxes during off-peak hours or when sending to another country or time zone. Delay Send can also be used with Mailbox and Polling options. The options are: Specified Time • • • • Select Specified Time and select either the Hour or the Minute field to enter a time to send your fax.
Fax Options Mailboxes Mailboxes are areas of device memory where incoming faxes are stored or from which outgoing faxes can be polled. Mailboxes enable you to store all received fax documents until it is convenient to retrieve them. Conversely, storing fax documents in a mailbox for Polling allows a remote user or users to retrieve the fax on demand. Mailboxes must be set up by the System Administrator before fax documents can be stored in them.
Fax Options Store to Local Mailbox This feature allows you to store documents to be polled. The document is stored in your mailbox and automatically sent to a remote fax machine when requested. 1. Select the Store to Mailbox button. 2. Enter the Mailbox Number, between 001 and 200. 3. Enter the Mailbox Passcode. 4. Select Save to save your selections and exit. 5. Load the originals and select Start. Your fax job is scanned and stored in the mailbox and the Mailboxes screen returns.
Fax Options 5. A confirmation screen is displayed prior to deleting the faxes stored in the selected mailbox. Local Polling The Local Polling feature allows a fax document to be left in the memory of your device to be retrieved by another fax machine. If the fax document is in memory it may be polled once and deleted, or polled several times, depending on the Mailbox & Polling Policies set. Select the Local Polling button.
Fax Options Secure Polling This feature allows you to scan documents and store them in the memory of your device ready for polling. Secure Polling is used for sensitive documents, access is only granted if the fax numbers of the retrieving devices have been entered, or if the Allow All Address Book fax numbers access option is selected. 1. Select the Secure Polling button. 2. Enter the fax numbers of the devices retrieving the document or select Allow All Address Book fax numbers access.
Fax Options Select the Remote Polling button. The options are: Poll a Remote Fax The Poll a Remote Fax feature allows you to call a remote fax machine. The call locates and retrieves faxes stored at the remote machine. Remote Polling allows you to poll a remote machine immediately or at a specified time. More than one remote machine can be polled at a time. 1. Select the Poll a Remote Fax button. 2. Enter the fax numbers of the devices which are being polled.
Job Assembly Job Assembly This tab provides access to the Build Job feature for compiling jobs which have different originals or programing requirements within a job. To access the Job Assembly options, select Services Home and Fax. Then select the Job Assembly tab. Build Job Use this feature to build a job that requires different settings for each page, or a segment of pages. You can select the appropriate settings to be applied to individual pages or segments of a completed job.
Job Assembly 8. 9. 74 Repeat these steps until all segments of your job have been programed and scanned. After the last segment has been scanned, select Submit the Job to indicate you have finished scanning and the job can be processed and completed.
Secure Faxes Secure Faxes All incoming faxes are submitted to the Incomplete Jobs list as fax jobs and usually print immediately. If the administrator has switched on the Secure Receive feature, all incoming faxes require a passcode in order to release them for printing. 1. To release a Secure Fax for printing, press the Job Status button and select the held fax in the list. 2. To release a fax for printing, select the Release button from the drop-down menu. 3.
Log In / Out Log In / Out If Authentication or Accounting has been enabled on the device, you may need to log in before using some or all of the services. A picture of a lock on a button indicates that you must log in to use that service. 1. To log in select the Log In/Out button on the control panel. Selecting a locked service will also prompt you to enter a log in name and password. 2. 3. 4. 5. 6. 76 Use the keyboard to enter your User Name, then select the Next button.
Version 1.
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 1.
Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dialing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Manual Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dialing Characters . .
Introduction Introduction Server Fax is a standard feature that can be enabled. If enabled, it is selected by pressing the Services Home button, then the Server Fax option. Server Fax scans your documents and sends them to any type of fax machine that is connected to a telephone network. Your images are sent from your device to a Third Party fax server, which relays them over the telephone network to the fax number of your choice.
Dialing Options Dialing Options The dialing options enable you to enter the destination fax number or numbers. Select the appropriate dialing option for your fax job. To access the Dialing Options, select Services Home and Server Fax. Manual Dialing 1. 2. 3. Select the fax number field and enter the fax number required using the numeric keypad. If special characters are required, use the Dialing Characters option to enter the number plus additional dialing characters.
Dialing Options Group Dial [\] use to add another fax number to the entry if the fax is being transmitted to multiple recipients. • Pulse to Tone [:] use to switch between pulse and tone dialing. • Password Check [S] use for remote terminal identification. This character verifies that the correct number has been dialled. • Wait for Network Tone [W] suspends dialing until an expected network tone is detected. It can also be used to detect a specific tone when accessing an outside line or other service.
Dialing Options Setting up the Fax Directory 1. Select the Server Fax tab and the Fax Directory button. 2. Select an empty slot from the list of entries. If necessary, use the scroll bar. 3. Enter the fax number in the Edit Fax Number field. Use the C button to delete an incorrect entry, or the Clear Text button to delete the entire entry. Select Save. The new entry is displayed in the list. 4. To use the entry for the current job, select the entry in the list and select Add To Recipients.
Server Fax Options Server Fax Options These Server Fax options provide access to fax features which are required for programing basic server fax jobs. To access the Fax options, select Services Home and Server Fax. The Server Fax tab is displayed. 2-Sided Scanning The 2-Sided Scanning option allows you to set whether 1 or 2 sides of your original document are scanned. The options are: • 1 Sided is used if your original documents are single sided.
Server Fax Options • • Photo is used specifically for originals containing photos, magazine pictures or continuous tones without any text or line art. Produces the best quality for photos but reduced quality text and line art. Text produces sharper edges and is recommended for text and line art. Resolution The Resolution affects the appearance of the fax at the receiving fax terminal. A higher resolution produces a better quality image. A lower resolution reduces communication time.
Image Quality Image Quality The Image Quality options provide access to the features which enhance the image quality or output. To access the Image Quality options, select Services Home and Server Fax. Then select the Image Quality tab. Image Options Image Options is used to change the appearance of the output image. The options are: • Lighten / Darken provides manual control to adjust the lightness or darkness of the scanned images. Move the indicator down to darken the image or up to lighten the image.
Image Quality • • • The original has a gray or colored border, such as a certificate. You want to bring out fine detail that was lost due to a dark edge when using bound originals. Contrast controls the image density on the output and compensates for an original that has too much or too little contrast on the image. • Select Manual Contrast to set the level of contrast yourself.
Layout Adjustment Layout Adjustment The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of your faxed document.To access the Layout Adjustment options, select Services Home and Server Fax. Then select the Layout Adjustment tab. Original Orientation Use to specify the orientation of the originals being scanned. The options are: • Upright Images refers to the direction the images are loaded in the document feeder.
Layout Adjustment Original Size Select Original Size to enter the size of your document when scanning from the document glass or the document feeder. Your device uses this information to calculate the size of your original and the scanned image. You can also select Auto Detect for automatic size detection, or Mixed Size Originals if scanning a mix of sizes. The options are: • Auto Detect is the default setting and enables automatic size sensing. The size detected is matched to a standard size paper.
Fax Options Fax Options The Fax Options allow you to specify when your fax document is transmitted. To access the Fax Options, select Services Home and Server Fax. Then select the Fax Options tab. Delay Send Select Delay Send to specify the time within the next 24 hours that you want the fax to be transmitted. Use this feature to transmit faxes during off-peak hours or when sending to another country or time zone. Delay Send can also be used with Mailbox and Polling options.
Job Assembly Job Assembly This tab provides access to the Build Job feature for compiling jobs which have different originals or programing requirements within a job. To access the Job Assembly options, select Services Home and Server Fax. Then select the Job Assembly tab. Build Job Use this feature to build a job that requires different settings for each page, or a segment of pages. You can select the appropriate settings to be applied to individual pages or segments of a completed job.
Log In / Out Log In / Out If Authentication or Accounting has been enabled on the device, you may need to log in before using some or all of the services. A picture of a lock on a button indicates that you must log in to use that service. 1. To log in select the Log In/Out button on the control panel. Selecting a locked service will also prompt you to enter a log in name and password. 2. 3. 4. 5. 6. 92 Use the keyboard to enter your User Name, then select the Next button.
Version 1.
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 1.
Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 New Recipient . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 From: . .
Introduction Introduction Internet Fax is a standard feature that can be enabled. If enabled, it is selected by pressing the Services Home button, then the Internet Fax option. Internet Fax enables the creation of an electronic image file by scanning an original hard copy document. The scanned image is converted into e-mail format to transmit over the internet or intranet. Recipients are selected from an address book or entered manually using the keyboard.
Internet Fax Internet Fax These Internet Fax options provide access to features which are required for programing basic internet fax jobs. To access the Internet Fax options, select Services Home and Internet Fax. The Internet Fax tab is displayed. New Recipient Use this option to enter details of all the recipients of the Internet Fax. To enter the recipient details: 1. Select New Recipient. 2. Select To or Cc for the recipient using the drop-down menu to the left of the entry box. 3.
Internet Fax From: To enter or edit the sender’s name: 1. Select From. Note This option may not be available. 2. 3. 4. If a default name is displayed, select Clear Text to delete the entry. Using the keyboard, enter the e-mail address of the sender. • Up to 40 alphanumeric characters can be entered. • To delete a character use the back arrow key, or to clear the entire entry select Clear Text. • Use the Keyboards... button to access additional language keyboards.
Internet Fax Address Book If the device has been setup to access the Network and Public Address Books, you can use them to select recipients. For information about setting up address books, refer to the System Administrator Guide. 1. Select the Address Book button. A list of e-mail addresses is displayed. 2. Select the e-mail address required and select Add (To:) or Add (Cc:) from the drop-down menu. The e-mail address is added to the recipient list. 3. Continue adding e-mail addresses as required. 4. 5.
Internet Fax 2-Sided Scanning The 2-Sided Scanning option allows you to set whether 1 or 2 sides of your original document are scanned. The options are: • 1 Sided is used if your original documents are single sided. • 2 Sided is used if your original documents are double sided. The document feeder must be used to scan your originals with this option. • 2-Sided, Rotate Side 2 select if your original opens up like a calendar. The document feeder must be used to scan your originals with this option.
Advanced Settings Advanced Settings The Advanced Settings provide access to the features which enhance the image quality or output quality. To access the Advanced Settings, select Services Home and Internet Fax. Then select the Advanced Settings tab. Image Options Image Options is used to change the appearance of the output image. The options are: • Lighten / Darken provides manual control to adjust the lightness or darkness of the scanned images.
Advanced Settings Select Auto Suppression to automatically suppress unwanted background. Select Off to turn the Background Suppression feature off, particularly when: • The Darken adjustment does not produce a satisfactory output from light originals. • The original has a gray or colored border, such as a certificate. • You want to bring out fine detail that was lost due to a dark edge when using bound originals.
Advanced Settings Quality / File Size The Quality / File Size settings allow you to choose between scan image quality and file size. These settings allow you to deliver the highest quality or make smaller files. A small file size delivers slightly reduced image quality but is better when sharing the file over a network. A larger file size delivers improved image quality but requires more time when transmitting over the network.
Layout Adjustment Layout Adjustment The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of your faxed document. To access the Layout Adjustment options, select Services Home and Internet Fax. Then select the Layout Adjustment tab. Original Orientation Use to specify the orientation of the originals being scanned. The options are: • Upright Images refers to the direction the images are loaded in the document feeder.
Layout Adjustment Original Size Select Original Size to enter the size of your document when scanning from the document glass or the document feeder. Your device uses this information to calculate the size of your original and the scanned image. You can also select Auto Detect for automatic size detection, or Mixed Size Originals if scanning a mix of sizes. The options are: • Auto Detect is the default setting and enables automatic size sensing. The size detected is matched to a standard size paper.
Internet Fax Options Internet Fax Options The Internet Fax Options allow you to temporarily change the format of the image file, set a Reply To address and add a brief message. The Acknowledgement Report can also be enabled. To access the Internet Fax Options, select Services Home and Internet Fax. Then select the Internet Fax Options tab. File Format File Format determines the type of file created. You can select the file format you wish to use for your scanned image.
Internet Fax Options Message This option is used to enter a message for the internet fax. The message is the text contained within the fax and not the subject line. 1. Using the keyboard, enter the message required. • Up to 50 alphanumeric characters can be entered. • To delete a character use the back arrow key, or to clear the entire entry select Clear Text. • Use the Keyboards... button to access additional language keyboards. 2. Select Save to save the selections and exit.
Internet Fax Options Acknowledgement Report Using this feature a confirmation report is printed indicating the delivery status of the internet fax job. Each internet fax recipient provides a delivery receipt when the job is received. Once the receipt is received by the device, the report is compiled and printed. Note The report may be delayed depending on how quickly the recipient’s respond. Print Report • • The device requests a receipt from each of the recipients when the Internet Fax is sent.
Job Assembly Job Assembly This tab provides access to the Build Job feature for compiling jobs which have different originals or programing requirements within a job. To access the Job Assembly options, select Services Home and Internet Fax. Then select the Job Assembly tab. Build Job Use this feature to build a job that requires different settings for each page, or a segment of pages. You can select the appropriate settings to be applied to individual pages or segments of a completed job.
Log In / Out Log In / Out If Authentication or Accounting has been enabled on the device, you may need to log in before using some or all of the services. A picture of a lock on a button indicates that you must log in to use that service. 1. To log in select the Log In/Out button on the control panel. Selecting a locked service will also prompt you to enter a log in name and password. 2. 3. 4. 5. 6. 110 Use the keyboard to enter your User Name, then select the Next button.
Version 1.
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 1.
Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114 Faxing from a PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 Fax from PC Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 Recipients . . .
Introduction Introduction The Fax from PC service on the ColorQube™ 9301/9302/9303 Print Driver enables you to send a fax to any fax machine over the telephone network from your PC or workstation. The great advantage of this feature is that you do not have to print your document before you send it as a fax, and you can accomplish the complete task without leaving your workstation. The 2 requirements for this option are: • A connected printer configuration. • Fax must be enabled on the device.
Faxing from a PC Faxing from a PC To fax your job, the fax option must be installed on your printer and fax must be enabled in the Installable Options screen. 1. Select or create a document on your PC. 2. With your document open in your application, select Print, then select your ColorQube™ 9301/9302/9303 printer. If the printer is not available in the menu it may have not been installed correctly, contact your System Administrator for advice. 3.
Faxing from a PC 6. If you require a Cover Sheet to be sent with your fax document, select Print a Cover Sheet in the Cover Sheet tab. The Cover Sheet options window will display automatically, allowing you to customize the page to your requirements. When you have selected all the options you require, select OK. Select the Options tab to choose: • With or without a Confirmation Sheet. • The Send Speed, either Super G3 (33.6 Kbps), Forced 4800 bps or G3 (14.4Kbps).
Fax from PC Options Fax from PC Options Recipients Use the Recipients option to enter a recipient or group of recipients for your fax. 1. Select Fax as the Job Type on the Paper/Output screen of the print driver. The Fax Recipients screen will automatically open. This screen displays the recipients for the current fax. It will normally be empty. To add a new recipient select the Add Recipient button. 2.
Fax from PC Options Phonebook Preferences Select Fax as the Job Type on the Paper/Output screen of the print driver. The Fax Recipients screen will automatically open. Select the Preferences button at the bottom of the Fax Recipients screen to access the Phonebook Preferences screen. • Personal Phonebook information is stored in files with a suffix of .pb. You can create numerous files of this type and select them as your personal phonebook.
Fax from PC Options Cover Sheet The Cover Sheet option enables you to add a cover sheet to your fax. Select Print a Cover Sheet to send a cover sheet with your job. The cover sheet options are displayed. • Select the Recipient Information to print: • Use Show Recipient Names to print the names of the recipients on the cover sheet. • Use Hide Recipient Names if you do not want the recipient names to print on the cover sheet. • Use Show Custom Text to customize the cover sheet with your own information.
Fax from PC Options Options On this screen there are 5 fax transmission options that you may use to customize the transmission of your fax. Confirmation Sheet Here you can choose to print a Confirmation Sheet that will confirm the success or failure of the transmission. Select Print a Confirmation Sheet using the drop-down menu. Send Speed You can choose one of 3 transmission speeds. Select Send Speed to select the transmission speed. The options are: • Super G3 (33.
Fax from PC Options Send Time This is sometimes called Delayed Send. Use this feature to transmit faxes during off-peak hours or when sending to another country or time zone. The default setting will send the fax immediately. To send the fax at a specific time in the next 24 hours, select Send At and either type in or use the arrow buttons to choose the local time that you want the fax sent.
Fax from PC Options 122 ColorQube™ 9301/9302/9303 Fax from PC
Version 1.
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 1.
Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 Paper/Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128 Job Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128 Paper . .
Introduction Introduction The ColorQube™ 9301/9302/9303 will produce high quality prints from your electronic documents. However, the advanced print features of this machine will enable you to create professionally finished documents at the click of a mouse button. For example you can: • Publish your prints as booklets • Put covers onto your prints • Automatically staple or hole punch • Produce sets of transparencies with dividers ready for a presentation ...
Introduction Once you have decided upon the most appropriate print driver, install it on your workstation in the usual way. If you do not know how to install drivers refer to the System Administrator Guide or consult your System Administrator. Note You can load more than one print driver for the device on your workstation. Then, when you send a job to print, you can choose the most appropriate print driver for the job.
Paper/Output Paper/Output Use the Paper/Output tab to select the basic printing requirements for your job. Identify the type of job being submitted, the paper, sides printed, finishing and quality requirements. Note Some features are only supported by specific printer configurations, operating systems, or driver types. You may see more features or options listed than your specific device supports. Job Type Use this option to select the type of job being submitted to the printer.
Paper/Output • Delay Print use this option to enter a specific time to print the job. This is useful for large jobs or if you want all your jobs to print at the same time. When you select this job type, the Delay Print screen is displayed. Enter the time required and submit the job. The job remains in the job list until the specified time for printing. • Saved Job stores the job on the printer's hard drive so that it can then be printed on demand when required or printed from Internet Services.
Paper/Output Paper This option displays information about the paper to use for the print job, such as size and type. To change the paper to use for printing, select the Paper drop-down menu. The options are: • Other Size select this option to display the Paper Size screen. Select the paper size and scaling amount required. • Other Color use this option to select a paper color for the print job. Select a color from the drop-down menu. • Automatically Select use to enable the printer to select a color.
Paper/Output 2-Sided Printing You can have your job automatically printed on both sides of a sheet of paper. • 1-Sided Print prints on one side of the paper or transparency. Use this option when printing on transparencies, envelopes, or labels. • 2-Sided Print prints on both sides of a sheet of paper. The images are printed so the job can be bound on the long edge of the sheet. • 2-Sided Print, Flip on Short Edge prints on both sides of a sheet of paper.
Paper/Output Booklet Creation Select this menu item to display the Booklet Creation screen to select booklet layout and booklet finishing options. Booklet Finishing • Select Booklet Fold to fold the booklet • Select Booklet Fold and Staple to staple the booklet in the center and then fold. Booklet Layout • Using this option, the document pages are rearranged into the correct sequence to create the booklet. • Use Print Page Borders to place a border around the images or text on each page.
Paper/Output High Speed (Black and White only) • • This option is a high speed printing mode available for black and white printing only. It is the default setting for black and white printing and is recommended for most office uses and quick prints. Enhanced (Color only) • • • This is the default option when color printing is selected. It is a high quality printing mode for fine lines and detail. Recommended for vibrant, saturated, color prints.
Special Pages Special Pages The Special Pages tab enables you to add, modify, or delete cover pages, inserts, or exception pages. The table provides a summary of the special pages for your print job. Up to 250 inserts and exception pages can be included in the table. You can change the width of the columns in the table.
Special Pages 4. 5. Select the printing options: • Blank or Preprinted inserts a blank or pre-printed sheet and does not print an image. • Print on Side 1 prints on side one of the cover. • Print on Side 2 prints on side two of the cover only. • Print on Both Sides prints on both sides of the cover. Select OK to save your selections and exit. The cover details display in the table. Add Inserts Use this option to add blank or pre-printed inserts to your printed document.
Special Pages 2. 3. 4. 5. 6. 136 Enter the page number the exception programing applies to. If multiple exceptions are required it is recommended you enter all the page numbers, separated by a comma or enter a page range separated by a dash. If individual programing is required for some of the exceptions, the entry can be edited from the table. Select the Paper requirements for the exceptions. If Use Job Setting is displayed, the same paper as the main job is used.
Color Options Color Options The Color Options tab contains the following items that enable you to select a color correction (or black and white printing), customize the Automatic color correction, and adjust colors in your job. Some features are only supported by specific printer configurations, operating systems, or driver types. You may see more features or options listed than your specific device supports. Color Correction Select one of the following color corrections designed for your printer.
Color Options Print Settings on the Page Prints the filename, print-quality mode, and color settings of the print job on the edge of the page.
Layout/Watermark Layout/Watermark The Layout/Watermark tab contains settings for selecting page layout, booklet layout and watermark options. Some features are only supported by specific printer configurations, operating systems, or driver types. You may see more features or options listed than your specific device supports. Page Layout Pages Per Sheet (N-Up) Select this option to print 1, 2, 4, 6, 9, or 16 pages on each side of a sheet of paper.
Layout/Watermark Booklet Layout Automatically prints 2 pages on each side of each sheet of paper. The printer driver changes the order of the pages so that they can be folded and stapled to create a booklet. To program additional booklet settings, select the Booklet Options button. • Booklet Fold folds the booklet. • Booklet Fold and Staple staples the booklet in the center and then folds. • Gutter shifts the images to create a center margin for the booklet.
Layout/Watermark Watermark A watermark is a picture or text (independent of that provided by the application) that is printed on every page or the first page of the job. The watermark options are provided in the drop-down menu. There are pre-set watermarks listed available, Draft, Confidential and Copy. Once a watermark is selected, use the Options menu to select whether to print the watermark in the background, in the foreground, or blend with the job.
Layout/Watermark • • Use Position (from center) to select the number of inches or millimeters to shift the watermark from the center of the page or select the Center option to center the watermark. Preview Options selects the paper size and orientation to use for the preview image of the watermark. Select Color or Black and White to display the watermark in the selected font color or gray respectively. Use the Edit option to change an existing watermark.
Advanced Advanced The Advanced tab enables you to select advanced printing options that are rarely changed. Note Some features are only supported by specific printer configurations, operating systems, or driver types. You may see more features or options listed than your specific device supports.
Advanced 144 ColorQube™ 9301/9302/9303 Print
Version 1.
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 1.
Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148 Repositories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148 Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Introduction Introduction Workflow Scanning is a standard feature that can be enabled. If enabled, it is selected by pressing the Services Home button, then the Workflow Scanning option. Workflow Scanning enables the creation of an electronic image file by scanning an original hard copy document. Use Workflow Scanning when both your device and your computer have access to the same specified filing location.
Introduction Templates Templates are used for scanning and faxing jobs at your device via the Workflow Scanning service. They define the parameters of your scan or fax job. Information such as the final destination of your job (the file location) and the image quality settings are defined within the template, along with the template name. The template name is displayed within the template list, accessed on the device touch screen.
Workflow Scanning Options Workflow Scanning Options Selecting a Template To use a template, select the template required from the template list. To access additional templates, use the drop-down menu above the list. To ensure the latest templates are available, select Update Templates from the Advanced Settings tab. • • • • • • All Templates allows you to identify and select all the scanning templates or workflows that are available on the device.
Workflow Scanning Options 2-Sided Scanning The 2-Sided Scanning option allows you to set whether 1 or 2 sides of your original document are scanned. The options are: • 1 Sided is used if your original documents are single sided. • 2 Sided is used if your original documents are double sided. The document feeder must be used to scan your originals with this option. • 2-Sided, Rotate Side 2 select if your original opens up like a calendar.
Workflow Scanning Options Scan Presets Use Scan Presets to optimise scan settings to match the intended purpose of the scanned documents. The options are: • Sharing & Printing is used for sharing files that are going to be viewed onscreen and for printing most standard business documents. This setting results in a small file size and normal image quality. • Archival - Small File Size is best for standard business documents that are stored electronically for record keeping purposes.
Advanced Settings Advanced Settings The Advanced Settings provide access to the features which enhance the image quality or output quality. To access the Advanced Settings, select Services Home and Workflow Scanning. Then select the Advanced Settings tab. Image Options Image Options is used to change the appearance of the output image. The options are: • Lighten / Darken provides manual control to adjust the lightness or darkness of the scanned images.
Advanced Settings Select Auto Suppression to automatically suppress unwanted background. Select Off to turn the Background Suppression feature off, particularly when: • The Darken adjustment does not produce a satisfactory output from light originals. • The original has a gray or colored border, such as a certificate. • You want to bring out fine detail that was lost due to a dark edge when using bound originals.
Advanced Settings Quality / File Size The Quality / File Size settings allow you to choose between scan image quality and file size. These settings allow you to deliver the highest quality or make smaller files. A small file size delivers slightly reduced image quality but is better when sharing the file over a network. A larger file size delivers improved image quality but requires more time when transmitting over the network.
Layout Adjustment Layout Adjustment The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of your output. To access the Layout Adjustment options, select Services Home and Workflow Scanning. Then select the Layout Adjustment tab. Original Orientation Use to specify the orientation of the originals being scanned. The options are: • Upright Images refers to the direction the images are loaded in the document feeder.
Layout Adjustment Original Size Original Size allows you to specify automatic size detection of the originals, mixed size originals, or the specific size of the image to be scanned. The options are: • Auto Detect is the default setting and enables automatic size sensing. The size detected is matched to a standard size paper. • Preset Scan Areas allows you to define the size of your original from a list of pre-set, standard original sizes. You can view the list by using the scroll bar.
Layout Adjustment Edge Erase Edge Erase enables you to specify how much of the image to erase around the edges of your document. For example, you can remove the marks caused by punched holes or staples in your original. The options are: • All Edges is used to erase an equal amount from all the edges. Use the arrow buttons to adjust the amount to be erased from 0 to 50 mm (0 to 2.0”). All marks or defects within the measurement set are deleted.
Filing Options Filing Options Use the filing options to specify details about the scanned images to be stored, for example the file name, the file format and the overwrite conditions. To access the Filing Options, select Services Home and Workflow Scanning. Then select the Filing Options tab. File Name This feature enables you to name the file that is stored. • Using the keyboard, enter the name of the file. • Up to 40 alphanumeric characters can be entered.
Filing Options Searchable runs the file through an Optical Character Recognition (OCR) process. This can take a few minutes but allows the text in the file to be searchable and editable. If Searchable is selected, the Document Language menu becomes available. Select the appropriate language from the menu. Depending on the receiving device, the PDF selection may not be compatible when the resolution is set to 200 dpi.
Filing Options • • • Add to TIFF / JPEG Folder creates a folder with the given name and stores a file for each page of your original. Only available if TIFF or JPEG is the chosen file format. Overwrite Existing File overwrites the existing file with the new file. Do Not Save the scanned images are not saved if a file with the same name exists. Document Management The Document Management feature enables users to assign descriptive data to a scanned job.
Job Assembly Job Assembly This tab provides access to the Build Job feature for compiling jobs which have different originals or programing requirements within a job. To access the Job Assembly options, select Services Home and Workflow Scanning. Then select the Job Assembly tab. Build Job Use this feature to build a job that requires different settings for each page, or a segment of pages.
Creating Templates Creating Templates Templates can be created, modified and deleted using the Internet Services option on your device. Template operations can only be performed once your System Administrator has defined the repositories and the default template. This operation is performed within Internet Services. To access Internet Services: 1. Open the web browser from your Workstation. 2. In the URL field, enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.
Creating Templates Modifying a Template Existing templates can be modified using Internet Services. 1. To modify a template, select the Internet Services Scan option. 2. Select the required template from the list on the left of the screen. The template settings are displayed. Refer to Template Options on page 165 for information about the available settings. 3. Select Edit to change the options required. 4. Select Apply to save the selections and exit.
Creating Templates Deleting a Template Templates can be deleted using Internet Services. 1. To delete a template, select the Internet Services Scan option. 2. Select the required template from the list on the left of the screen. 3. Select the Delete button. The template is deleted from the list on the left of the screen. Note The Default template cannot be deleted. Template Options Destination Services This option is used to select whether the template is for filing and/or faxing.
Creating Templates 3. 4. 5. Select the File Destination required using the drop-down menu. If required, enter a file path for storing your scanned images. Select Apply to add the new destination and exit the screen. The destination is listed. Document Management Fields This option enables users to assign descriptive data to a scanned job.The descriptive data can be accessed by other software applications to assist in searching, indexing and the automated processing of scanned documents. 1.
Creating Templates The following options are available: • Image Options are used to adjust the image quality applied to the scanned document. • Image Enhancement is used to select an image quality setting appropriate for your originals. • Resolution is used to define the resolution to use for scanning the original. The higher the scanning resolution, the better the image quality, although a larger image file is created.
Creating Templates File Name Extension This option is used to specify if the file name extension uses lower or upper case characters, for example .pdf or .PDF. Report Options These options are used to enable the confirmation sheet and job log. • Confirmation Sheet provides information about the success of the scanning job and prints at the device when the job has completed. • Job Log allows you to print a list of the last jobs that the system has completed processing.
Scan to Mailbox Scan to Mailbox Scan to Mailbox allows you to scan hard copy originals and store them on the device for later retrieval. To use Scan to Mailbox you must first create a private folder using Internet Services. You must give the folder a name and a secure password. Once set up, the private folder is displayed on the device under the templates list. To store images in your private folder, select the folder in the list of templates, enter your passcode and scan your images.
Scan to Mailbox 4. 5. 6. 7. 8. Select Scan and select Mailboxes from the display options. The Scan to Mailbox options are displayed. Select Create Folder and enter the folder name, a password and confirm the password. Select Apply. The new folder is created and is displayed in the folder list. To access the private folder and customize the options, enter the folder password. Select Personalise Settings to customize the scanning selections using the Edit option.
Scan to Mailbox Press the Services Home button and select the Workflow Scanning option. The Workflow Scanning features are displayed. 4. Select your private folder template from the templates list. 5. Enter your folder password using the keyboard. The template settings are updated to your customized settings defined when the folder was created. 6. Make programing changes to Output Color, 2 Sided Scanning, Original Type and Scan Presets as required.
Scan to Mailbox A list of the folder contents is displayed. If necessary, use the Update View option to update the list of contents. 12. Select the file required. The following options are available: • Download is used to save a copy of the file to a specified location. If Download is selected you will need to select Save and specify a file location. • Reprint can be used to print the file on the device. The job is sent to the device immediately and printed.
Scan to Home Scan to Home Scan to Home allows you to scan hard copy originals at the ColorQube™ 9301/9302/9303 and send them to a destination on the network which is specified as your "Home" destination. You enter your Network Authentication log in at the device. The device displays one Scan to Home template. When you scan a document the authentication server provides the information as to who is logged in at the device.
Scan to Home 4. Use the keyboard to enter your User Name, then select the Next button. Use the keyboard to enter your Password, then select the Enter button. 5. Press the Services Home button and select the Workflow Scanning option. The Workflow Scanning features are displayed. Select the Scan To Home Templates option from the drop-down menu. The Default Template is displayed and the current settings are changed to the settings in the Scan to Home template. 6. 7.
Scan to Home 9. Select Job Status to view all the job lists and check the status of your job. Refer to the Machine and Job Status guide for more information. The scanned images are filed to the location specified on the template ready for retrieval by the user.
Log In / Out Log In / Out If Authentication or Accounting has been enabled on the device, you may need to log in before using some or all of the services. A picture of a lock on a button indicates that you must log in to use that service. 1. To log in select the Log In/Out button on the control panel. Selecting a locked service will also prompt you to enter a log in name and password. 2. 3. 4. 5. 6. 176 Use the keyboard to enter your User Name, then select the Next button.
Version 1.
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 1.
Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180 E-mail Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181 New Recipient . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181 From: . . . . .
Introduction Introduction E-mail is a standard feature that can be enabled. If enabled, it is selected by pressing the Services Home button, then the E-mail option. E-mail enables the creation of an electronic image file by scanning an original hard copy document. The scanned image is e-mailed to the specified e-mail recipient or recipients over the internet or intranet. Using the E-mail feature allows you to add and remove recipients and edit the subject line of the e-mail message.
E-mail Options E-mail Options These E-mail options provide access to features which are required for programing basic e-mail jobs. Details such as the Recipient, Copy To recipients and the Subject are entered here. New Recipient Use this option to enter details of all the recipients of the e-mail. To enter the recipient details: 1. Select New Recipient. 2. Select To, Cc or Bcc for the recipient using the drop-down menu to the left of the entry box. 3. Using the keyboard, enter the e-mail address.
E-mail Options From: To enter or edit the sender’s name: 1. Select From. Note This option may have been configured by the System Administrator and may not be available. 2. 3. 4. If a default name is displayed, select Clear Text to delete the entry. Using the keyboard, enter the e-mail address of the sender. • Up to 40 alphanumeric characters can be entered. • To delete a character use the back arrow key, or to clear the entire entry select Clear Text. • Use the Keyboards...
E-mail Options Address Book If the device has been setup to access the Network and Public Address Books, you can use them to select recipients. For information about setting up address books, refer to the System Administrator Guide. 1. Select the Address Book button. A list of e-mail addresses is displayed. 2. Select the e-mail address required and select Add (To:), Add (Cc:) or Add (Bcc:) from the drop-down menu. The e-mail address is added to the recipient list. 3.
E-mail Options 2-Sided Scanning The 2-Sided Scanning option allows you to set whether 1 or 2 sides of your original document are scanned. The options are: • 1 Sided is used if your original documents are single sided. • 2 Sided is used if your original documents are double sided. The document feeder must be used to scan your originals with this option. • 2-Sided, Rotate Side 2 select if your original opens up like a calendar. The document feeder must be used to scan your originals with this option.
E-mail Options Scan Presets Use Scan Presets to optimise scan settings to match the intended purpose of the scanned documents. The options are: • Sharing & Printing is used for sharing files that are going to be viewed onscreen and for printing most standard business documents. This setting results in a small file size and normal image quality. • Archival - Small File Size is best for standard business documents that are stored electronically for record keeping purposes.
Advanced Settings Advanced Settings The Advanced Settings provide access to the features which enhance the image quality or output quality. To access the Advanced Settings, select Services Home and E-mail. Then select the Advanced Settings tab. Image Options Image Options is used to change the appearance of the output image. The options are: • Lighten / Darken provides manual control to adjust the lightness or darkness of the scanned images.
Advanced Settings Select Auto Suppression to automatically suppress unwanted background. Select Off to turn the Background Suppression feature off, particularly when: • The Darken adjustment does not produce a satisfactory output from light originals. • The original has a gray or colored border, such as a certificate. • You want to bring out fine detail that was lost due to a dark edge when using bound originals.
Advanced Settings Quality / File Size The Quality / File Size settings allow you to choose between scan image quality and file size. These settings allow you to deliver the highest quality or make smaller files. A small file size delivers slightly reduced image quality but is better when sharing the file over a network. A larger file size delivers improved image quality but requires more time when transmitting over the network.
Layout Adjustment Layout Adjustment The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of your output. To access the Layout Adjustment options, select Services Home and E-mail. Then select the Layout Adjustment tab. Original Orientation Use to specify the orientation of the originals being scanned. The options are: • Upright Images refers to the direction the images are loaded in the document feeder.
Layout Adjustment Original Size Original Size allows you to specify automatic size detection of the originals, mixed size originals, or the specific size of the image to be scanned. The options are: • Auto Detect is the default setting and enables automatic size sensing. The size detected is matched to a standard size paper. • Preset Scan Areas allows you to define the size of your original from a list of pre-set, standard original sizes. You can view the list by using the scroll bar.
Layout Adjustment Edge Erase Edge Erase enables you to specify how much of the image to erase around the edges of your document. For example, you can remove the marks caused by punched holes or staples in your original. The options are: • All Edges is used to erase an equal amount from all the edges. Use the arrow buttons to adjust the amount to be erased from 0 to 50 mm (0 to 2.0”). All marks or defects within the measurement set are deleted.
E-mail Options E-mail Options The E-mail Options allow you to temporarily change the format of the email image file, set a Reply To address and add a brief message. To access the E-mail Options, select Services Home and E-mail. Then select the E-mail Options tab. File Name This feature enables you to name the file that is sent by E-mail. • Using the keyboard, enter the name of the file. • Up to 40 alphanumeric characters can be entered.
E-mail Options Searchable runs the file through an Optical Character Recognition (OCR) process. This can take a few minutes but allows the text in the file to be searchable and editable. If Searchable is selected, the Document Language menu becomes available. Select the appropriate language from the menu. Depending on the receiving device, the PDF selection may not be compatible when the resolution is set to 200 dpi.
E-mail Options • Select Save to save your selections and exit. Reply To The Reply To feature enables you to include an e-mail address you want the recipient to reply to. For example you can enter your personal e-mail address. If you logged in through authentication and your details are available in the Address Book, your e-mail address is displayed. • Using the keyboard, enter the message required. • Up to 50 alphanumeric characters can be entered.
Job Assembly Job Assembly This tab provides access to the Build Job feature for compiling jobs which have different originals or programing requirements within a job. To access the Job Assembly options, select Services Home and E-mail. Then select the Job Assembly tab. Build Job Use this feature to build a job that requires different settings for each page, or a segment of pages. You can select the appropriate settings to be applied to individual pages or segments of a completed job.
Log In / Out Log In / Out If Authentication or Accounting has been enabled on the device, you may need to log in before using some or all of the services. A picture of a lock on a button indicates that you must log in to use that service. 1. To log in select the Log In/Out button on the control panel. Selecting a locked service will also prompt you to enter a log in name and password. 2. 3. 4. 5. 6. 196 Use the keyboard to enter your User Name, then select the Next button.
Version 1.0 09/10 ® Xerox ColorQube™ 9301/9302/9303 Print From...
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 1.
Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200 Using Print From... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201 Using the ColorQube™ 9301/9302/9303 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201 Using Internet Services . . . . . . . . . . .
Introduction Introduction Print From... is a standard feature that can be enabled. If enabled, it is selected by pressing the Services Home button, then the Print From... option. Print From... enables you to print jobs which have been stored on the device or on a USB Flash Drive. Jobs can be stored on the device using the Print Driver or Internet Services Print Submission. Stored jobs are placed into a folder located on the device. Stored jobs can be recalled and printed as many times as you need.
Using Print From... Using Print From... The Print From... service can be used to print saved jobs which have been stored on the device, or PDF, TIFF, JPEG, XPS and other print ready files which have been stored on a USB Flash Drive. Jobs stored on the device can be also be printed using Internet Services. Using the ColorQube™ 9301/9302/9303 1. 2. 3. 4. 5. 6. 7. 8. Press the Clear All (AC) button twice and then Confirm to cancel any previous screen programing selections.
Using Print From... Using Internet Services You can reprint your saved jobs using Internet Services: 1. Open the web browser from your Workstation. 2. In the URL field, enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.100, enter the following into the URL field: http://192.168.100.100. 3. Press Enter to view the Home page. The Internet Services options for your device are displayed.
Saving Jobs for use with Print From... Saving Jobs for use with Print From... Saved jobs stored on the device can be accessed and printed using the Print From... service. Saved Jobs are created using the Print Driver or Internet Services. Job folders can be setup by the System Administrator using Internet Services and can be managed by the users. Refer to Managing Saved Jobs on page 205.
Saving Jobs for use with Print From... 9. Select OK on the Print dialogue window to send the job. The job is processed and sent to the device for saving or saving and printing, depending on the selection. Using Internet Services The Print option within Internet Services can also be used to create a Saved Job. The job file submitted must be a print ready file, such as a PDF or PostScript file. To access Internet Services: 1. Open the web browser from your Workstation. 2.
Saving Jobs for use with Print From... Managing Saved Jobs Create New Folder Folders and the files saved within them can be managed using Internet Services. 1. Open the web browser from your Workstation. 2. In the URL field, enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.100, enter the following into the URL field: http://192.168.100.100. 3. Press Enter to view the Home page. The Internet Services options for your device are displayed.
Saving Jobs for use with Print From... 3. Press Enter to view the Home page. The Internet Services options for your device are displayed. Note To find out the IP address of your device, print a configuration report. Refer to the Machine and Job Status guide for instructions. 4. 5. 6. 7. 206 Select the Jobs option. Select Saved Jobs tab to access the folder options. Select Manage Folders. The window displays all the Public folders and any Private folders belonging to you.
Log In / Out Log In / Out If Authentication or Accounting has been enabled on the device, you may need to log in before using some or all of the services. A picture of a lock on a button indicates that you must log in to use that service. 1. To log in select the Log In/Out button on the control panel. Selecting a locked service will also prompt you to enter a log in name and password. 2. 3. 4. 5. 6. Use the keyboard to enter your User Name, then select the Next button.
Log In / Out 208 ColorQube™ 9301/9302/9303 Print From...
Version 1.
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 1.
Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212 Scan to USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213 Print from USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Introduction Introduction The ColorQube™ 9301/9302/9303 has a USB port which enables users to insert a USB Flash Drive and access jobs for printing or for storing scanned jobs. When a USB Flash Drive is inserted into the USB port located on the left side of the device, the USB Drive Detected screen is displayed. To scan and store files on a USB Flash Drive, select the Scan to USB option from the drop-down menu. The Workflow Scanning options are displayed.
Scan to USB Scan to USB You can insert a USB Flash Drive into the device, scan a document, and store the scanned file on the USB Flash Drive. Note The system administrator must set up this feature before you can use it. Refer to the System Administrator Guide for instructions. To scan to a USB Flash Drive: 1. Load the original documents in the document feeder or on the document glass. 2. Insert your USB Flash Drive into the USB port located on the left side of the device.
Print from USB Print from USB You can print PDF, TIFF, JPEG, XPS and other print ready files directly from a USB Flash Drive. Note The system administrator must set up this feature before you can use it. Refer to the System Administrator Guide for instructions. To print from a USB Flash Drive: 1. Insert your USB Flash Drive into the USB port located on the left side of the device. The USB Drive Detected screen appears. 2. Select Print from USB. The Print From... options are displayed. 3.
Log In / Out Log In / Out If Authentication or Accounting has been enabled on the device, you may need to log in before using some or all of the services. A picture of a lock on a button indicates that you must log in to use that service. 1. To log in select the Log In/Out button on the control panel. Selecting a locked service will also prompt you to enter a log in name and password. 2. 3. 4. 5. 6. Use the keyboard to enter your User Name, then select the Next button.
Log In / Out 216 ColorQube™ 9301/9302/9303 USB Port
Version 1.
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 1.
Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220 Accessing Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221 Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222 Welcome .
Introduction Introduction Internet Services uses the embedded HTTP Server on the device. This allows you to communicate with the ColorQube™ 9301/9302/9303 through a web browser and gives you access to the Internet or Intranet. Entering the IP Address of the device as the URL (Universal Resource Locator) in the browser provides direct access to the device. Internet Services enables users to perform many functions, including: • Checking machine status, billing information and consumable status.
Accessing Internet Services Accessing Internet Services Prior to connecting to Internet Services the device must be physically connected to the network with TCP/IP and HTTP enabled. An operational workstation with TCP/IP Internet or Intranet accessibility is also required. To access Internet Services: 1. Open the web browser from your Workstation. 2. In the URL field, enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.
Status Status The Status option provides information about the device. Welcome The Welcome page provides information about setting up and installing your device. Once you have reviewed this page it can be switched off using the Don’t Show Welcome Page again option. Description & Alerts A description of any problems or Alerts on the device. Billing Information Provides the device serial number, the number of black impressions and the number of color impressions made.
Status Usage Counters Provides more detailed information on device usage, such as number of copied sheets, number of printed sheets, number of faxes and number of large sheets. Configuration This section displays the configuration of the device and the option to print a configuration report. Consumables This option provides information on the life of the device consumables, such as the Ink Sticks and Cleaning Unit.
Status Trays This area displays status information about all the paper trays. It also provides information about the tray media and settings. Information Pages Using this option, individual guides can be printed which provide information about the ColorQube™ 9301/9302/9303 services and features. It also provides sampler pages which are used for checking the quality and color settings. Select the guide or sampler page required and select Print.
Status Meter Assistant™ Meter Assistant™ provides detailed information, including dates, times, and counts of impressions sent in the last billing meter transmission. The meter data is recorded in the Xerox service management system. It is used for the invoicing of metered service agreements, and also for evaluating consumable usage against printer performance.
Status • • Use the Download File to Your Computer... button to save or view a CSV file containing detailed information about device usage and any problems which have occurred on your device. Use the Refresh button to view the latest status information. For information about configuring the Maintenance Assistant settings, refer to the System Administrator Guide.
Jobs Jobs The Jobs option provides information about the all the incomplete jobs in the Job List on the device and the Saved Jobs. Active Jobs Use this option to check the status of your job. The Incomplete Jobs list displays a list of the current jobs and the status of each job. Saved Jobs Jobs which have been saved to the device memory can be accessed using the Saved Jobs option. A Saved Job can be selected and printed, deleted, copied or moved.
Print Print The Print option enables you to send a print ready job such as a PDF or PostScript file to the printer over the internet. You can send the job from your desktop or from a remote location. To use the Job Submission option: • Enter the file name of the job requiring printing, or use the Browse option to locate the file. • Program the printing options required. • Select Submit Job to send the job to the printer over the internet.
Scan Scan The Scan option displays a list of all the Workflow Scanning templates that have been created using Internet Services. Use the Scan options to create, modify, copy or delete Workflow Scanning templates. Refer to the Workflow Scanning guide for more information about the Scan options.
Address Book Address Book The device supports two types of address book: • Internal - A global address book provided by LDAP (Lightweight Directory Access Protocol) services. • Public - An address book created from a list of names and addresses saved in a CSV file (Comma Separated Values) format. The Address Book tab is used to setup and manage a Public Address Book. The file must be in a CSV (Comma Separated Values) format for the device to be able to read the file contents.
Properties Properties The Properties option contains all the settings, setups and default values for installing and setting up the device. These are protected by a user name and password and should only be changed by your System Administrator. Refer to the System Administrator Guide for information about configuring your device.
Support Support The Support option contains the General and Troubleshooting tabs. The General tab displays the name and telephone number of your System Administrator and the telephone numbers you should use for Customer Support and Supplies. Use the Troubleshooting tab to access reports and information to help identify and resolve device problems.
Help Help Select the Help button to display the Help screens. The structure of the Help screens corresponds to the structure of the Internet Services options. Use the menu on the left of the Help page to access descriptions and instructions about all the features and functions of Internet Services.
Help 234 ColorQube™ 9301/9302/9303 Internet Services
Version 1.
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 1.
Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238 Trays 1 and 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239 Loading Trays 1 and 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240 Tray 3 . . . . . . .
Introduction Introduction This guide describes the different types of media that can be used in your device, the paper trays available and the types and sizes of media that can be loaded and fed from each tray. It also identifies the orientation the media can be loaded, Long Edge Feed (LEF) or Short Edge Feed (SEF). 6 4 5 1 3 2 1 2 3 Paper Tray 1: This tray is standard on the device. It is a fully adjustable tray and is used for media sizes 5.5x8.5” to 11x17” / A5 to A3.
Trays 1 and 2 Trays 1 and 2 Trays 1 and 2 are located on the front of the device and feed the majority of media sizes. Media can be loaded Long Edge Feed (LEF) or Short Edge Feed (SEF). Your device uses a system of programable settings to manage the trays and media. These settings are established by your System Administrator who can set Trays 1 and 2 to Fully Adjustable or Dedicated. • Fully Adjustable if this option is set, the paper settings screen is displayed each time the tray is opened and closed.
Trays 1 and 2 Loading Trays 1 and 2 If Tray 1 or Tray 2 is set as a Dedicated tray, the media requested must be loaded in the tray and the settings cannot be adjusted. CAUTION: A problem will occur if a tray is opened while it is being used to feed media. Do not open Tray 1 if Tray 2 is open. 1. 2. 3. 4. 5. 240 Open the tray. Place the media in the tray. Media must be positioned against the left side of the tray.
Tray 3 Tray 3 Tray 3 is a high capacity tray. It is intended to be the primary feeder for the most commonly used media. This tray is permanently set as a dedicated tray and feeds only A4 or 8.5x11” LEF sized media. The following media can be loaded in Tray 3: • Up to 2100 sheets of 75 gsm or 20 lb paper. • Weights from 60 to 216 gsm (16 to 56 lb).
Tray 4 (Bypass) Tray 4 (Bypass) Tray 4 (Bypass) is a paper tray on the left hand side of your device and can be folded away when not in use. It is primarily intended for use as a small quantity, special materials feeder and accommodates media of all types including transparencies, envelopes and tabs. When media is detected in Tray 4 (Bypass) a paper settings screen is displayed. The drop-down menus are used to change the size, type and color of the media loaded.
Tray 4 (Bypass) 3. 4. Paper must not be loaded above the maximum fill line. Make sure that the guides just touch the paper. The paper settings for the tray are displayed on the touch screen. The tray detects the position of the side guide to determine the size of the media. Confirm or change the settings, as required.
Tray 5 Tray 5 Tray 5 is an optional high capacity paper source. When installed, Tray 5 takes priority as the primary paper feeder. This tray is a dedicated tray and as standard feeds A4 or 8.5x11” Long Edge Feed (LEF) media. Additional kits can be purchased and enable the tray to take either A4, 8.5x11” or 8.5 x 14” Short Edge Feed (SEF), or A3 or 11x17” SEF. The following media can be loaded in Tray 5: • Up to 4000 sheets of 75 gsm or 20 lb paper (A4 or 8.
Tray 6 (Inserter) Tray 6 (Inserter) Tray 6 (Inserter) is an optional paper tray for use with the High Volume Finisher and is used for inserting post process sheets in the set. This tray provides a very convenient and efficient way of adding pre-printed covers or inserts to a job. The following media can be loaded in Tray 6 (Inserter): • Up to 250 sheets of 75 gsm or 20 lb paper. • Weights from 60 to 216 gsm (16 to 56 lb). • Media sizes: • A4 or 8.5x11” SEF or LEF • 8.5x13” SEF • 8.
Tray 6 (Inserter) Orientation of Pre-printed Media It is important to load the media in the correct orientation so that it matches the output. The table below compares the various original orientations and how the pre-printed media should be loaded in each case. Paper Size and Orientation Output Required A4, 8.5x11” LEF Long Edge Feed Stapled Top Left or non-stapled A4, 8.5x11” SEF Short Edge Feed Stapled Top Left or non-stapled A4, 8.
Media Types Media Types This section describes the different types of media which can be loaded in your device. For further information about media types and specifications, refer to www.xerox.com. The Type can be selected from a drop-down menu for the adjustable trays. It is important to select the correct Type setting for the media loaded in each tray. The device can detect different types of media as it travels through the paper path and will halt a job if a mismatch occurs.
Media Types • Load pre-punched paper with the holes on the left edge in Tray 4 (Bypass) and Tray 5. Note If the deletion will affect the output image, refer to the Copy guide for instructions on using Image Shift. CAUTION: Before loading the media make sure that any plugs (the round pieces cut out of the paper to create the holes) do not remain in the stack. If they get into the system they can cause jams and can also damage the internal components of the device.
Media Types Labels Labels consist of three layers, the face sheet, pressure sensitive adhesive and the backing or release sheet. The device supports labels that have been designed for laser and solid ink devices, such as Xerox Labels. The adhesives are designed to withstand the higher temperatures of these devices without bleeding and causing spotting or damage to the internal components.
Media Types Envelopes Printing on envelopes is available using Tray 4 (Bypass) only. Envelopes should not be used in Trays 1, 2, 3, 5 or 6 (Inserter). • Place the envelopes in Tray 4 (Bypass) face down. • Envelopes must always be fed Short Edge Feed (SEF). • The flaps should ALWAYS be closed. Flap edge should be to the left or towards the front.
Media Types Unacceptable Types The following envelope characteristics are not acceptable: • Side seamed construction • Announcement or catalogue envelopes • Windows • Board backed • Padded • Self adhesive with release strips • Clasps of any kind ColorQube™ 9301/9302/9303 Paper and Media 251
Storage and Handling Storage and Handling It is important for optimum printing that paper is stored correctly. Take note of the following when storing media: • Store at ambient temperature. Damp paper may cause problems or poor image quality. • Do not open reams of paper until they are required for use. The ream wrapper contains an inner lining that protects the paper from moisture. • Store on a flat surface to prevent the paper from folding or curling.
Version 1.
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 1.
Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256 Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 257 Active Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Introduction Introduction This guide explains how to use the Machine Status and Job Status functions. These are both accessed by buttons on the control panel. Job Status displays all the jobs in the job list waiting to be processed, and the completed jobs. Each list can be viewed by selecting the relevant tab. Machine Status provides information about the installed options on your device, the status of the paper trays and consumables, and fault information.
Job Status Job Status The job lists can be accessed by pressing the Job Status button. Information about current jobs and completed jobs is displayed. Active Jobs This screen displays all the jobs currently in the list waiting to be processed. Each job is identified with the following information Owner, Name and Status. The Active Jobs list displays up to 150 jobs. • Select the Job Status button on the control panel. The Active Jobs list is displayed.
Job Status • • Waiting for Printer the job is ready to print and is waiting for the current job to finish printing and the required resources to become available. • Formatting the job is being converted into the appropriate format. For print tasks the job is decompressed, for fax, internet fax, scan and e-mail tasks the job is compressed. • Scanning the device is currently scanning the image for this job, ready for formatting. • Held the job has been temporarily stopped from printing.
Job Status • • • • • Select Completed Jobs. The list of completed jobs is displayed. Use the Up and Down buttons to scroll through the jobs in the list. To view the details of a completed job, select the job. The job details are displayed. Select Close to exit the Job Details screen. Select All Jobs to filter the jobs and display only Copy, Print and Fax Received Jobs or Scan Jobs and Fax Sent Jobs that have been completed.
Job Status Managing Jobs Manage your Active Jobs using the Job Commands. • Select the Job Status button on the control panel. The Active Jobs list is displayed. • • To access the Job Commands highlight the required job in the list. The job command buttons available depend on the selected job. The following options are available: • Delete removes the selected job from the list. Any job can be deleted using the feature, regardless of the job originator.
Job Status 2. 3. 4. 5. 6. The resources required for the job are displayed. Ensure the job resources are available in order for the job to print. Select Close to exit the Job Details screen. If the job is a Secure Print or Fax job a passcode is required to release the job for printing. Select the job in the list and select Release. Enter the passcode. For Secure Print jobs, it must match the passcode entered when the job was submitted using the print driver.
Machine Status Machine Status Machine Status provides information about the device, the status of the paper trays, consumables and any current faults. Usage counters are also available. Machine Information Machine Information provides general information about the device such as the device model, serial number and software version. It also provides options for access status information about the paper trays and consumables.
Machine Status Information Pages Using this option, a configuration report, paper tips and individual guides can be printed, providing information about the setup, functions and features of your ColorQube™ 9301/9302/9303. It also provides sampler pages which are used for checking the quality and color settings. Select the report, guide or sampler page required and select Print. Note Access to the Information Pages may be restricted.
Machine Status Faults The Faults tab displays fault listings and the device error logs. The faults are separated into Current Faults, Current Messages and Fault History. • Current Faults displays a list of current faults on the device. Each fault can be selected for further information. • Current Messages displays a list of all the current fault messages. • Fault History provides a log of all the device errors.
Machine Status Billing Information This tab provides device utilization and performance statistics. This information is typically used by Xerox or third-party organizations to calculate billings pertaining to leasing or other warranty and maintenance agreements. Usage Counters The Usage Counters track all input/output functions, scanning functions and performance data. • Impression Counters displays the total number of impressions the device has made, along with various levels of color impressions.
Machine Status 266 ColorQube™ 9301/9302/9303 Machine and Job Status
Version 1.
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 1.
Contents Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 270 Accessing Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 270 Device Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 271 General .
Tools Tools The settings on the device can be setup using via two options, Internet Services or Tools. This guide explains the options available in Tools. For information about the settings available in Internet Services, refer to the System Administrator Guide. These options should be setup and customized by the System Administrator. Therefore access to the Tools options is passcode protected. Entry to the Tools pathway is via the Machine Status button on the control panel. Accessing Tools 1. 2. 3.
Device Settings Device Settings The Device Settings are used to customize options which are specific to the device, such as Energy Saver and Paper Tray settings.
Device Settings • • Scheduled wakes up and sleeps at set times on a daily basis. Select Scheduled Settings to program the setting for each day. • Activity is selected if the device is required to wake up when activity is detected. • Time is selected if a specific Warm up Time and Energy Saver Time is required. Select the time required for each option using the scroll bar. Fast Resume reduces the time taken to wake up. This changes the default sleep / low power timeouts and increases energy usage.
Device Settings Custom Keyboard Button Use this option to enter frequently used text which you would like to appear in the keyboard. • Enter the text required using the keyboard. Use the backspace key to delete an incorrect character, or use Clear Text to delete the entire entry. Xerox Customer Support Use to enter the Xerox Customer Support telephone number. This number is displayed on the touch screen and is accessed via the Machine Status button.
Device Settings Audio Tones The device generates three types of audio tones to notify the user of an event that has occurred at the device. Use this feature to switch off or adjust the volume of each of the tones. • Fault Tone sounds when there is a fault on the device. Select High, Medium, Low or Off. Use the Test option to hear the tone selected. • Conflict Tone sounds when an incorrect touch screen selection has been made. Select High, Medium, Low or Off. Use the Test option to hear the tone selected.
Device Settings Paper Substitution Enables the device to automatically substitute common US and metric paper sizes when printing. • Nearest Match is used to automatically substitute the paper sizes shown on the screen if they are not available e.g. if an A4 document is received for printing and only 8.5x11" paper is available, the device substitutes 8.5x11" for A4. If Disable is selected the device does not substitute the sizes shown.
Device Settings • • Auto Selection enables the device to choose the best media for the job. This setting also enables the device to automatically switch from one tray to another when a tray runs out of paper and another tray is available with the same media loaded. Select Enable or Disable and select Save. Repeat the process for each of the trays as required. Tray Contents Use to specify the size, type and color of the media in a tray that has been designated as a dedicated tray.
Device Settings Auto Resume Timer If the device is stopped during a job, this feature determines if the device automatically resumes the job after a set period of time or whether it waits for user intervention to resume the job. This can prevent a user leaving the device in a stopped or paused state. • Auto Resume is selected to automatically resume stopped operations at the time designated. Select the period of time the device waits before resuming using the arrow buttons, between 15 and 120 seconds.
Device Settings Input Select the Input option to access the following settings: • Auto Color Detection on page 278 • Photo/Text Settings on page 278 Auto Color Detection When the Auto Detect option is being used, the device can focus on black and white or colors during scanning. This option allows you to customize the bias based on the type of originals being scanned and the output required. • Select the bias towards color or monochrome for scanning using the document glass.
Device Settings Output Select the Output option to access the following settings: • Contention Management on page 279 • Out of Staples Options on page 279 • Output Location on page 280 • Within Job Offsetting on page 280 • Staple Productivity on page 280 Contention Management The device is capable of processing several jobs at the same time, such as scanning, sending a fax, and printing a job.
Device Settings Output Location This option determines the output location for non-finished jobs. The output location for finished jobs is determined by the system. System generated reports are sent to the Top Tray automatically. The following options are available for Copy, Print and Fax jobs: • Top Tray delivers the output to the Top tray. • Stacker Tray delivers the specified job output to the Stacker Tray.
Device Settings Enter PagePack Passcode This option is used to setup the optional services available on the device. To enable a service enter the Authorisation Code provided with the option and select Enter. Once a service has been enabled, it may require configuring using Internet Services. For further instructions, refer to the System Administration Guide. Note Some services will require a Reboot to activate them on the device.
Device Settings Quick Setup Home This option is used to quickly setup your device with the key information required in order to start using the features and functions. Select the Quick Setup Home option to access the following settings: • IP Address Settings on page 282 • Contact Numbers on page 283 IP Address Settings Use to enter the IP Address Settings for the system. There are several screens for entering the IP Address information, select the Next option to view further screens.
Device Settings Contact Numbers Use to enter your Customer Support and Supplies Telephone numbers which are displayed on the device. • Customer Support Number is selected to enter the Xerox Support number supplied with your device. Enter the number using the keyboard and select Save. To delete an incorrect character entry use the backspace key, or to delete the entire entry select Clear. • Supplies Number is selected to enter the telephone number you call to obtain supplies for your device.
Device Settings • • Print Configuration at Power On set to Yes to print a configuration when the device is powered on, or No to disable the option. Print Now prints the configuration report immediately. Reset UI to Factory Settings This option resets all the control panel and touch screen settings back to their original state when the device was setup at the factory. A confirmation screen is displayed, select Reboot to continue with the reset and to reboot the device.
Service Settings Service Settings The Service Settings are used to customize options which are specific to individual services, such as Copy, Fax or Print.
Service Settings Edge Erase Presets Enables you to setup the Edge Erase preset entries. There are 2 pre-named preset options and an Available setting. All of the presets can be customized with names and settings to meet your needs. Note The device applies an automatic edge deletion to all printed output. • • • • Select the preset option required from the Presets menu. Select the sides options as required, Side 1, Side 2 and Mirror Side 1. Select Name to customize the name of the preset option.
Service Settings Reduce/Enlarge Presets This feature enables you to set 10 proportional reduce/enlarge preset ratios and 4 preset independent reduce/enlarge ratios. • Select Proportional and then enter the preset ratios required for each preset option. Between 25% and 400% can be entered. • If you wish to reset all the proportional preset values back to the default settings, select Reset All to Default • Use the Common Values option to view the ratios for common reduce/enlarge activities.
Service Settings Auto Image Rotation The Auto Image Rotation feature optimizes image output based on the job settings selected. Disabling Auto Rotation may result in image loss. • Use the When Auto R/E Selected options to instruct the system how to proceed if the Auto Reduce/Enlarge feature is selected. Select Auto Rotate as needed to allow automatic rotation, or Disable Rotation to restrict the device from rotating the image.
Service Settings Feature Defaults Use to select the default settings for each programing feature within the Embedded Fax service. • Select the default required for each feature in each of the programing tabs. • Select Save Defaults. The settings selected become the default settings for each fax job. • A confirmation screen is displayed, select Done to return to the previous screen. Fax Country Setting Use this option to select the country the device is located in.
Service Settings Line 2 Setup If the Extended Fax option is installed the device can support two analogue fax lines. This option enables you to set up Line 2. • Fax Number is the number of the phone line your system is attached to. Enter the number for Line 2 using the numeric keypad. • Line Name is a friendly name to logically identify the system. Enter the name using the keyboard provided. Use the backspace key to delete an incorrect character, or use Delete Text to delete the entire entry. Select Save.
Service Settings Ring Volume This setting enables the user to hear a ringing tone from the device when an incoming fax is being received. • Enabled instructs the device to sound the tone when a fax is received. Select High, Medium or Low. • Disabled deactivates the tone. Secure Receive If this option is enabled, a 4 digit passcode is requested. The passcode is then required in order to print any incoming fax.
Service Settings Automatic Resend If the device connects to the receiving fax machine but the fax transmission is unsuccessful the device automatically attempts to resend the fax. Use this setting to specify how may attempts should be made to resend the fax, and which pages should be resent. • Set number of resends is used to specify how many times the fax is resent. Between 0 and 5 can be selected. • Failed page(s) without a cover page is selected to resend the failed pages but not the cover page again.
Service Settings Mailbox & Polling Policies Use this option to specify how long the system keeps documents received or stored in mailboxes before deleting. • Received Documents is used to specify the policy for documents received from remote machines. • Delete On Print deletes the document after printing. • Keep 1 - 72 Hours allows you to specify between 1 and 72 hours before deleting the document. • Keep Forever keeps the document until manually deleted.
Service Settings • • Delete Mailbox is used to delete a mailbox which has already been setup. A confirmation screen displays a warning that the mailbox and its contents are deleted if Confirm is selected. Print Mailbox List is used to print a list of all the mailboxes available on the system. Setup Fax Reports There are 3 fax reports available, Activity Report, Confirmation Report and Broadcast & MultiPoll Report. This option enables you to specify the appearance and printing behaviour of these reports.
Service Settings Job Sheets Select the Job Sheets option to access the following settings: • Banner Sheets on page 295 • Output Error Sheets on page 295 • Paper Type & Color on page 295 Banner Sheets With this option the device can print a banner sheet with every print job. If enabled, you can still choose not to print the banner sheet from the printer driver for specific jobs. • Enable is selected to print a banner sheet. • Disable switches off the banner sheet option.
Network Settings Network Settings These settings are used to enter the network parameters for the system. This section provides an overview of the options available. Detailed instructions for network installation are provided in the System Administrator Guide. Online/Offline Use to disconnect the device from the network temporarily. Selecting Offline disconnects the device from all networks. Any job entering the system is held. Any current outgoing jobs are not completed while the system is offline.
Accounting Settings Accounting Settings The accounting settings are used to configure the accounting options. Accounting options are used to record device usage by different groups or departments and can also be used to restrict access to different services. Detailed instructions for Accounting Setups are provided in the System Administrator Guide. Accounting Mode Use this option to select the Accounting Mode required: • None is used if no accounting mode is required.
Accounting Settings Xerox Standard Accounting Xerox Standard Accounting provides the ability to track usage of print, copy, scan and fax job services. It is provided as standard and is setup using Internet Services. Select Save to enable Xerox Standard Accounting. Network Accounting Network Accounting provides the ability to track usage of print, copy, scan and fax job services over the network. It works with third party devices which are compatible with the Network Accounting function.
Security Settings Security Settings The Security Settings are used to manage the security features of the device. Job Deletion rights and Image Overwrite Settings can be configured. Detailed instructions for Security Settings are provided in the System Administrator Guide. Authorization Use this option to setup the deletion rights for authenticated users. Job Deletion Use this option to set which users are authorized to delete jobs from the device.
Security Settings A Full Overwrite takes approximately 60 minutes and includes all data. Select the Overwrite option required and select Overwrite Now to run the overwrite process. IP Sec IP Sec is a security protocol enabled using Internet Services. To disable IP Sec on the device, select the Disable IP Sec option. Valid Recipients This feature sets the parameters for allowed recipients in the E-mail and Internet Fax Services. • Allow any valid E-mail Address enables jobs to be sent to any recipient.
Troubleshooting Troubleshooting These settings are used to troubleshoot any problems that maybe occurring on the device. They provide various tests to check the functionality of the system and identify performance levels. Support Pages A list of reports and support pages for identifying image quality problems are displayed. Use the Print option to print the list. Fix Image Quality Use this option to Print Test Pages to help you diagnose print issues.
Troubleshooting Automatic Light Lines Fix Use this option to fix any Banding problems. • Quick Banding Fix corrects banding temporarily and may slow print speeds until a Full Banding Fix is completed. • On is used to correct banding when it is detected. • Off is selected if no action is required. • Full Fix takes approximately eight minutes to complete. • Eco Fix is selected to correct banding when the device is not in use. • Always Fix is selected to correct banding when it is detected.
Troubleshooting • Copy Software resets the copier software. Supply Counter Reset This option is used to reset the counter when a listed supply is replaced. • Select the supply and then select Reset Counter. • Select Reset to confirm. Network The Network options are used to troubleshoot problems relating to the network connection. Echo Test The Echo Test allows you to test the network connectivity. • Select the appropriate protocol and select the Start Test button to run the echo test.
Troubleshooting 304 ColorQube™ 9301/9302/9303 Administration and Accounting
Version 1.
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 1.
Contents Power Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 308 Power On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 308 Power Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Power Options Power Options Power On • • Press the Power On/Off button. The device begins the power on procedure. Some functions will be ready before others. The device will be ready to scan in approximately 3 minutes. Power Off • • • Press the Power On/Off button. A confirmation screen will appear. Select Power Down to commence the power down cycle. If power down is no longer required, select Cancel to return to the previous screen.
Power Options • • If Quick Restart is selected and confirmed the device will restart. Any copy jobs in the job list will be deleted, print jobs in the job list are recovered. If Cancel is selected the power down options will be cancelled and the device will be available for use. Select Close to exit. Energy Saver Options The device is designed to be energy efficient and automatically reduces its power consumption after periods of inactivity.
General Care General Care There are a number maintenance tasks which need to be performed to ensure your device performs at optimum levels: • Replenish the Ink Sticks • Replace the Cleaning Unit • Replace the Staple Cartridges (Office Finisher / High Volume Finisher only) • Empty the Waste Ink Tray • Empty the Hole Punch Waste Container (Office Finisher / High Volume Finisher only) • Print Quality Maintenance • Cleaning Tasks CAUTION: When replacing units, DO NOT remove the covers or guards that are fasten
General Care Each ink loader has an ink low sensor which is activated when approximately 2 usable ink sticks remain. The device will stop printing when the ink loader has about one-third of an ink stick remaining in any color. A message notifies you when it is time to order ink, if the ink is low and when the ink has run out. A ink loader cover sensor detects when the ink cover is opened, the touch screen displays the status of the ink sticks.
General Care Detailed instructions are provided on the touch screen. Follow the instructions and labels provided when replacing the staple cartridge. Office and High Volume Finisher Staple Cartridge: 1. 2. 3. 4. 5. 6. 7. Open the finisher door. If using the Office Finisher, rotate the staple access handle (a green cog) clockwise until the staple unit is accessible. Unlatch the staple cartridge using the light colored catch and remove the used staple cartridge.
General Care The waste tray will need to be emptied approximately 4 times per year or more depending on usage. CAUTION: If you remove the waste ink tray you must always empty it before replacing it. Emptying the Hole Punch Waste Container The hole punch waste container is a catch tray that collects the waste punched paper. Your device will prompt you when the hole punch waste container needs emptying. Detail instructions are provided on the touch screen.
General Care Cleaning Tasks WARNING: When cleaning the device do NOT use organic or strong chemical solvents or aerosol cleaners. Do NOT pour fluids directly onto any area. Use supplies and cleaning materials only as directed in this documentation. Keep all cleaning materials out of the reach of children. WARNING: Do not use pressurised air-spray cleaning aids on or in this equipment. Some pressurised air-spray containers contain explosive mixtures and are not suitable for use in electrical applications.
Troubleshooting Troubleshooting Defining the Problem This section contains problem-solving procedures to help you locate and resolve a problem. Some problems can be resolved by rebooting your device. Refer to Power Options on page 308 for instructions about power procedures. If rebooting the device does not resolve the problem, use the instructions contained in this guide to identify and solve the problem. If you still cannot fix the problem, contact the Xerox Support Center for advice.
Troubleshooting • Reset Fault this can be cleared by powering the device off then on again. Status Messages Status Messages are informal messages that do not impact the device from functioning properly. There are two categories of Status Messages: • Warning Messages are informational and usually have to do with replacing consumables. The messages warn the local user of impending problems, or actions, that need to be taken to avoid a fault occurring.
Troubleshooting Fault Logs Fault information can be accessed using the Machine Status button. Machine Status provides information about the device, the status of the paper trays, consumables and any current faults. Usage counters are also available. The Faults tab displays fault listings and the device error logs. The faults are separated into Current Faults, Current Messages and Fault History. Current Faults This option displays a list of any current faults on the device.
Troubleshooting Fault History The Fault History is a log of the last 20 faults occurring on the device. The fault code associated with each fault and the date and time a fault occurred is displayed. It also displays the device image count at the time each fault occurred and any relevant paper or document size information. Paper Problems The device has designated misfeed clearance areas. If a misfeed occurs, a message and clearance instructions are displayed on the touch screen.
Troubleshooting • • • • If the paper curls excessively, flip the paper over in the applicable paper tray. Check the correct paper size has been selected for the paper loaded in the tray. To correct stapling problems, use less than 50 sheets of paper if the paper is heavier than 80 gsm (20 lb). Check that the Hole Punch Waste Container is not full. The container collects waste from the hole punch. Refer to Emptying the Hole Punch Waste Container on page 313 for instructions.
Troubleshooting • Check that your originals are within specification and that the loaded originals do not cover the maximum fill line on the document feeder guides. Refer to www.xerox.com for specifications information. Image Quality Problems Additional options for correcting image quality problems are available in Tools. They provide various tests to check the functionality of the system and identify performance levels. • Press the Machine Status button. Select the Tools tab. • Select Troubleshooting.
Troubleshooting Advanced Use this option to select a quick or full fix for the light line problems, or fix the problem of ink smears. Select the option required and then select Confirm when the confirmation screen is displayed. • • • Light Lines (Quick) corrects Light Lines when detected, until a Full Fix is completed. Light Lines (Full) performs a maintenance routine when the machine is idle to fix the light line problem. Ink Smears is selected to correct any ink smear quality issues.
Troubleshooting Problem Potential Solution A skewed or crooked image is produced when copying or scanning from the document feeder and document glass. • • • Reprint the job. Make sure the defect is not on the original. Use originals within specification. Refer to www.xerox.com for specifications information. Smears and smudges appear on the output when copying or scanning from the document glass or document feeder. • Make sure originals are correctly loaded in the document feeder.
Troubleshooting Problem Potential Solution Copy color is not what was expected. • • • • Reprint the job. Use a higher quality print mode. Select a different Original Type. Fix the image quality problems. Refer to Image Quality Problems on page 320 for instructions. Small white specks or graininess appears on the output. • • • • Reprint the job. Use a higher quality print mode. Print 1 sided rather than 2 sided. Use a smoother paper. Missing or weak image on output. • • Reprint the job.
Further Assistance Further Assistance For any additional help visit our customer web site at www.xerox.com or contact the Xerox Welcome and Support Center quoting the device serial number. • Press the Machine Status button on the control panel. The Machine Information tab is displayed. • The Customer Support information and the Machine Serial Number is displayed on this screen.
Version 1.
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 1.
Contents Notices and Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 328 Safety Labels and Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 329 Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 330 Electrical Supply . . . . . . . . . . . . . .
Notices and Safety Notices and Safety Please read the following instructions carefully before operating the equipment. Refer to them as needed to ensure the continued safe operation of your equipment. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
Safety Labels and Symbols Safety Labels and Symbols All warnings and instructions marked on or supplied with the product should be followed. WARNING: This label alerts users to an area of the equipment which includes a sharp edge which could cause laceration in the event that extreme force is used on the guard which prevents contact in normal use. The edge is colored yellow to indicate the area which should be avoided. WARNING: These labels alert users to areas of the equipment which are heated.
Operational Safety Information Operational Safety Information Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.
Operational Safety Information • Do not place objects on the power cord. Equipment Safety This equipment has been designed to provide operator access to safe areas only. Operator access to hazardous areas is restricted using covers or guards, which require a tool to enable removal. Never remove the covers or guards that protect hazardous areas. Equipment Safety - Do These WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when used on electromechanical equipment.
Operational Safety Information Emergency Power Off If any of the following conditions occur, turn off the equipment immediately and disconnect the power cable(s) from the electrical outlet(s). Contact an authorized Xerox Service Representative to correct the problem: • The equipment emits unusual odors or makes unusual noises. • The power cable is damaged or frayed. • A wall panel circuit breaker, fuse, or other safety device has been tripped. • Liquid is spilled into the machine.
Operational Safety Information Product Safety Certification This product is certified by the following Agency using the Safety standards listed. Agency Standard Canadian Standards Association UL60950/CSA 22.2 No 60950 Canadian Standards Association IEC60950/EN60950 This product has been manufactured under a registered ISO9001 Quality system.
Basic Regulations Basic Regulations Xerox has tested this product to electromagnetic emission and immunity standards. These standards are designed to mitigate interference caused or received by this product in a typical office environment. United States (FCC Regulations) This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules.
Basic Regulations • • December 15, 2004: Electromagnetic Compatibility Directive 2004/108/EC. Approximation of the laws of the member states related to electromagnetic compatibility. March 9, 1999: Radio & Telecommunications Terminal Equipment Directive 1999/5/EC. This product, if used properly in accordance with the user's instructions, is neither dangerous for the consumer nor for the environment. To ensure compliance with European Union regulations, use shielded interface cables.
Copy Regulations Copy Regulations United States Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1.
Copy Regulations 6. 7. 8. 9. Passports. Foreign Passports may be photographed. Immigration papers. Draft Registration Cards. Selective Service Induction papers that bear any of the following Registrant’s information: • Earnings or Income • Court Record • Physical or mental condition • Dependency Status • Previous military service Exception: United States military discharge certificates may be photographed. 10.
Copy Regulations Canada Parliament, by stature, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Current bank notes or current paper money. 2. Obligations or securities of a government or bank. 3. Exchequer bill paper or revenue paper. 4. The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law. 5.
Fax Regulations Fax Regulations United States Fax Send Header Requirements The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a fax machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and t
Fax Regulations To order the correct service from the local telephone company, you may also have to quote the codes listed below: • Facility Interface Code (FIC) = 02LS2 • Service Order Code (SOC) = 9.0Y WARNING: Ask your local telephone company for the modular jack type installed on your line. Connecting this machine to an unauthorized jack can damage telephone company equipment.
Fax Regulations Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment. Users should make sure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe systems, if present, are connected together.
Material Safety Data Material Safety Data For Material Safety Data information regarding your printer, go to: North America: www.xerox.com/msds European Union: www.xerox.com/environment_europe For the Customer Support Center phone numbers, go to www.xerox.com/office/worldcontacts.
Product Recycling and Disposal Product Recycling and Disposal USA & Canada Xerox operates a worldwide equipment take back and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment.html.
Product Recycling and Disposal Information for Users on Collection and Disposal of Old Equipment and Used Batteries These symbols on the products, and/or accompanying documents mean that used electrical and electronic products and batteries should not be mixed with general household waste. For proper treatment, recovery and recycling of old products and used batteries, please take them to applicable collection points, in accordance with your national legislation and the Directive 2002/96/EC and 2006/66/EC.
Energy Program Compliance Energy Program Compliance All Markets ENERGY STAR The Xerox ColorQube™ 9301/9302/9303 is ENERGY STAR® qualified under the ENERGY STAR Program Requirements for Imaging Equipment. The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR Imaging Equipment Program is a team effort between U.S.
EH&S Contact Information EH&S Contact Information For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, please contact the following customer help lines: USA: 1-800 828-6571 Canada: 1-800 828-6571 Europe: +44 1707 353 434 Product safety information is also available on the Xerox website: www.xerox.
Index 2-Sided, 13, 58, 84, 100, 131, 151 2-Sided Scanning, 166 Billing, 224 Billing Information, 222, 265 Black Impressions, 222, 265 Book Copying, 24 Book Faxing, 63 Booklet Creation, 27 BPS (Bits Per Second), 66 Brightness, 283 Broadcast Report, 294 Build Job, 42, 73, 91, 109, 162, 167 A C Accessing Tools, 270 Accounting, 299 Settings, 297 Acknowledgement Report, 65, 108, 116, 120, 168 Active Jobs, 227 Add File Destinations, 161 Address Book, 51, 53, 99, 118, 183, 230 Group Entry, 55 Individual Entry,
Creating Templates, 163 Current Faults, 317 Custom Original Size, 62, 89, 105, 157, 167 Customer Replaceable Units, 310 Cleaning Unit, 311 Ink Sticks, 310 Staple Cartridges, 311 Customer Replaceable Units (CRUs), 264 CVT Glass, 314 F D Date & Time Setting, 272 Default Settings, 270 Defining the Problem, 315 Delay Send, 67, 90 Delete Mailbox Documents, 68 Deleting Templates, 163 Destination Services, 165 Device Administration, 270 Device Faults, 264 Device Settings, 271 Device Web Pages, 221 Dialing Charac
Further Assistance, 324 G General Care, 310 Group Fax Number, 55 H Handling Paper Stock, 318 Health & Safety Contact Information, 346 Hole Punch Waste, 313 Hole Punching, 15 Home Template, 173 I Identifying Problems, 315 If File Already Exists, 160 Image Count, 222, 265 Image Erase, 158, 167 Image Options, 60, 101, 153, 167 Image Overwrite Setup, 299 Image Quality Problems, 320 Image Settings, 168 Image Shift, 25 Impressions Count, 222, 265 Individual Fax Number, 54, 82 Information, 262 Information Pages
Modifying Templates, 163 Multi-Page TIFF, 106, 159 Multipoll Report, Activity Report, 294 N Naming the File, 159 Network Accounting, 299 Network Echo Test, 303 Network Scanning, 148 Network Templates, 150 New Recipient, 97 New Templates, 163 Non-Secure Polling, 70 Notices and Safety, 328 Number of Prints, 224 O On Demand Image Overwrite Setting, 299 Operational Safety Information, 330 Options, 58, 84, 97, 117, 128, 150, 181 Orientation of Originals, 22, 88, 104, 156, 167, 189 Original, 104 Original Orient
Confirmation, Multipoll, Broadcast, Activity, 294 Print Confirmation Report, 65 Repositories, 148 Reset UI Setting, 284 Resets, 302 Resolution, 59, 85, 102, 154, 167 Retrieve Saved Settings, 45 Routine Care, 312 S Safety Contact Information, 346 Safety Labels and Symbols, 329 Sample Set, 43 Saturation, 20, 101, 153, 186 Save Current Settings, 44 Saved Jobs, 227 Printing Saved Jobs at the device, 201 Saving Energy, 308 Saving Jobs Create New Folder, 205 Managing Folders, 205 Modify or Delete Folder, 205 Pri
Staple Cartridges, 311 Stapling Options, 14 Starting Rate, 66 Status Information, 222, 262 Stock, 238 Store in Mailbox, 68 Store to USB, 213 Stored Addresses, 99 Stored Fax Numbers, 51, 82 Server Fax, 81 Storing Paper, 318 Subject, 98, 182 Supplies Assistant, 224 Supplies Information, 264 Supply Counter Reset, 281 Suppressing Background, 20, 60, 86, 101, 153, 186 Suppression Background, 154 T Template Image Settings, 168 Template Creation, 163 Template Deletion, 163 Template Options, 165 Templates, 149, 15
