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1 Safety Notices and Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9 Electrical Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 General Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Power Cord. . . .
3 Installation and Setup Installation and Setup Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Xerox® CentreWare® Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Finding the IP Address of Your Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
4 Using the Services Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 Copy Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Printing Using Linux . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145 Printing from Linux Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145 Printing with CUPS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145 Printer Options . . . . . . . . . . . . . . . . . . . .
8 Troubleshooting Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184 Problem Solving Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184 Status Indicators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184 Error Messages . . . .
IP Filtering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227 Enabling IP Filtering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227 IPSec . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Copy Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256 United States . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256 Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 257 Other Countries . . . . . . .
Safety 1 This chapter contains: • • • • • • Notices and Safety.............................................................................................................................................................9 Electrical Safety ..................................................................................................................................................................9 Operational Safety .......................................................................................
Notices and Safety Notices and Safety Read the following instructions carefully before operating your printer. Refer to these instructions to ensure the continued safe operation of your printer. Your Xerox® printer and supplies are designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
Electrical Safety Electrical Safety General Guidelines WARNING: • • Do not push objects into slots or openings on the printer. Touching a voltage point or shorting out a part could result in fire or electric shock. Do not remove the covers or guards that are fastened with screws unless you are installing optional equipment and are instructed to do so. Power off the printer when performing these installations. Disconnect the power cord when removing covers and guards for installing optional equipment.
Electrical Safety • • • • • • Verify that the printer is plugged into an outlet that is providing the correct voltage and power. Review the electrical specification of the printer with an electrician if necessary. Do not place the printer in an area where people can step on the power cord. Do not place objects on the power cord. Do not plug or unplug the power cord while the printer is powered On. If the power cord becomes frayed or worn, replace it.
Electrical Safety Emergency Power Off If any of the following conditions occur, power off the printer immediately and disconnect the power cord from the electrical outlet. Contact an authorized Xerox service representative to correct the problem if: • • • • • • The equipment emits unusual odors or makes unusual noises. The power cable is damaged or frayed. A wall panel circuit breaker, fuse, or other safety device has been tripped. Liquid is spilled into the printer. The printer is exposed to water.
Operational Safety Operational Safety Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. Your attention to the following safety guidelines helps to ensure the continued, safe operation of your printer. Operational Guidelines • • • • • • • Do not remove any paper trays while the printer is printing. Do not open the doors when the printer is printing.
Operational Safety • • • • • • Do not store or operate the printer in an extremely hot, cold, or humid environment. Do not place the printer near a heat source. Do not place the printer in direct sunlight to avoid exposure to light-sensitive components. Do not place the printer where it is directly exposed to the cold air flow from an air conditioning system. Do not place the printer in locations susceptible to vibrations.
Maintenance Safety Maintenance Safety • • • Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer. Clean with a dry lint-free cloth only. Do not burn any consumables or routine maintenance items. For information on Xerox® supplies recycling programs, go to www.xerox.com/gwa. WARNING: Do not use aerosol cleaners. Aerosol cleaners can cause explosions or fires when used on electromechanical equipment.
Printer Symbols Printer Symbols Symbol Description Warning: Indicates a hazard which, if not avoided, could result in death or serious injury. Caution: Indicates a mandatory action to take in order to avoid damage to the property. Hot surface on or in the printer. Use caution to avoid personal injury. Pinch Hazard: This warning symbol alerts users to areas where there is the possibility of personal injury. Do not burn the item. Do not touch the part or area of the printer. Do not load envelopes.
Printer Symbols Symbol Description Do not push. Do not expose the unit to direct sunlight. Do not expose the unit to temperatures lower or higher than specified. Do not insert the unit in a different orientation. Toner Clean the areas indicated. Register the original document to the corner indicated, and load face down. Load media face down and in the direction indicated. Load media face up.
Printer Symbols Symbol Description Push down. Push to open.
Printer Symbols Symbol Description Menu and Navigation Buttons Status and Wireless Indicator Power Saver Button LAN Local Area Network USB Universal Serial Bus This item can be recycled. For details, see Recycling and Disposal.
Environmental, Health, and Safety Contact Information Environmental, Health, and Safety Contact Information For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, contact: • • United States and Canada: 1-800-ASK-XEROX (1-800-275-9376) Europe: EHS-Europe@xerox.com For product safety information in the United States and Canada, go to www.xerox.com/environment. For product safety information in Europe, go to www.xerox.com/environment_europe.
Getting Started 2 This chapter includes: • • • • • • • • • Parts of the Printer ......................................................................................................................................................... 22 Power Options .................................................................................................................................................................. 29 Introduction to Services ...................................................................
Parts of the Printer Parts of the Printer Before you use your printer, take some time to familiarize yourself with the various features and options.
Parts of the Printer Automatic Document Feeder 16 13 14 15 13 Automatic Document Feeder 15 Constant Velocity Transport (CVT) Glass 14 Platen Glass 16 Automatic Document Feeder Guides Automatic Document Feeder Guidelines The Automatic Document Feeder accommodates the following original-sized documents: • • Width: 5.8–8.5 in. (148–216 mm) Length: 5.8–14 in.
Parts of the Printer The automatic document feeder can hold a maximum of 40 originals of 20 lb (80 g/m²) thickness. 1. 2. Load documents to be scanned face up in the input tray of the automatic document feeder with the top of the document to the left of the tray. Move the document guide to just touch both sides of the document. Platen Glass Guidelines The platen glass accommodates document size is 8.5 x 11 in. or A4.
Parts of the Printer Media Output Locations The device has two output locations: • Output tray, face down, up to a maximum of 120 sheets of 20 lb (80 g/m²) paper. The output tray collects printed paper face down, in the order in which the sheets were printed. The output tray should be used for most jobs. When the output tray is full, a message displays on the control panel. To use the output tray, make sure that the rear cover is closed.
Parts of the Printer Rear View 1 3 2 4 1 Network Port 3 USB Port 2 Power Receptacle 4 Rear Cover Xerox® B205 Multifunction Printer User Guide 26
Parts of the Printer Control Panel Overview The control panel consists of a display, and buttons you press to control the functions available on the printer. The control panel: • • • • • Displays the current operating status of the printer. Provides access to copy, print, and scan. Provides access to information pages. Prompts you to load paper, replace supplies, and clear jams. Displays errors and warnings. 12 3 14 4 5 13 7 6 12 11 8 10 9 .
Parts of the Printer Number Button Description 5-6 12-13 Menu: Enters Menu mode and enables you to access options and settings. Arrows: The up and down arrows are used to scroll through the options available in the selected menu, and to increase or decrease values. Back: Sends the user back to the higher menu level. OK: Confirms the selection on the screen. 7 Clear All: Clears the last selections made.
Power Options Power Options Powering On the Printer The Power On/Off button is a single multifunction button on the control panel. The power cable socket is located at the rear of the printer. 1. 2. Connect the AC power cord to the printer and a power outlet. The power cord must be plugged into a grounded power socket. Press the Power On/Off button on the control panel. The printer powers on.
Introduction to Services Introduction to Services The Services are a gateway to the features and functions of your device. There are standard Services already installed and ready to use on the device. There are also Services that are hidden when your device is used for the first time. Set up and customize the Services, for more information refer to Setting Up the Services. The following services are available on your device:.
System Menus System Menus Overview The control panel provides access to various system and feature menus. These menus can be accessed by pressing the appropriate button, such as Copy, Scan, Menu, or Machine Status. The menu options available are as follows: Copy Feature Menu Scan Feature Menu System Menus • • • • • • • • • • • • • • • • • Original Size Reduce/Enlarge Lighten/Darken Original Type Collation Layout Adjust Bkgd.
Information Pages Information Pages Your printer has a set of Information Pages that you can print. These pages include system information, supplies status information, fonts information and more. The following reports are available on your printer: Report Description Configuration This report provides information about your device setup, including the serial number, IP Address and the software version. Error Msg.
Information Pages Printing Reports using Xerox® CentreWare® Internet Services 1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return. 1. Click Properties Services Printing. Note: If you are prompted to enter the Administrator account user name and password, refer to Accessing the Xerox® CentreWare® Internet Services Administrator Account. 2. 3. 4. Click Reports. To print a report, for the required report, click Print. Click OK.
Xerox® CentreWare® Internet Services Xerox® CentreWare® Internet Services Xerox® CentreWare® Internet Services is the administration and configuration software installed on the embedded web pages in the printer. It allows you to configure, manage and use the printer from a Web browser. Xerox® CentreWare® Internet Services requires: • • • A TCP/IP connection between the printer and the network in Windows, Macintosh, or Linux environments. TCP/IP and HTTP enabled in the printer.
Xerox® CentreWare® Internet Services Accessing Xerox® CentreWare® Internet Services At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return. Note: If you are prompted to change the default password for the Administrator Account, refer to Accessing Xerox® CentreWare® Internet Services and Changing the Default System Administrator Password.
Xerox® CentreWare® Internet Services Using Xerox® CentreWare® Internet Services At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return. To use Xerox® CentreWare® Internet Services, click the tab required: • • • • • • • • Status: This page provides a description of the printer and current notifications, the status of the paper trays, and supplies and billing information.
Xerox Easy Printer Manager Xerox Easy Printer Manager Xerox Easy Printer Manager is is available for Windows and Macintosh operating systems. Xerox Easy Printer Manager conveniently provides access to device settings as well as functions such as scanning and printing. The Xerox Easy Printer Manger allows you to view the status and manage your device at your computer. Xerox Easy Printer Manager installs automatically during driver installation.
Installing Software Installing Software After you have set up your device and connected it to your computer, you must install the printer and scanner software. The software required for Windows is supplied on the Software and Documentation CD delivered with your device, additional software, and Macintosh and Linux drivers can be downloaded from www.xerox.com/office/B205support.
Installing Software CD Printer Software Operating System Macintosh Contents • Print Driver: Use this driver to take full advantage of your printer’s features. • Scanner Driver: A TWAIN driver is available for scanning documents on your device.
More Information More Information You can obtain more information about your printer from these sources: Resource Location Installation Guide Packaged with the printer and can be downloaded at www.xerox.com/office/B205docs Other documentation for your printer www.xerox.com/office/B205docs Technical support information for your printer, including online technical support, Online Support Assistant and print driver downloads www.xerox.
More Information Xerox® B205 Multifunction Printer User Guide 41
Installation and Setup 3 This chapter includes: • • • • • • • Installation and Setup Overview ............................................................................................................................... 43 Xerox® CentreWare® Internet Services .................................................................................................................... 44 Initial Setup .................................................................................................................
Installation and Setup Overview Installation and Setup Overview Before you print, ensure that your computer and the printer are plugged in, powered on, and connected. For instructions on unpacking and installing your printer, refer to the Installation Guide packaged with your printer. You can also access the Online Support Assistant at www.xerox.com/office/B205support. When you configure the printer for the first time, complete the following tasks: 1. 2. 3. 4. 5.
Xerox® CentreWare® Internet Services Xerox® CentreWare® Internet Services Xerox® CentreWare® Internet Services is the administration and configuration software installed on the embedded Web server in the printer. Xerox® CentreWare® Internet Services software allows you to configure and administer the printer from a Web browser. Xerox® CentreWare® Internet Services requires: • • • A TCP/IP connection between the printer and the network in Windows, Macintosh or Linux environments.
Xerox® CentreWare® Internet Services Accessing Xerox® CentreWare® Internet Services and Changing the Default System Administrator Password For network printers, when you first access Xerox CentreWare Internet Services after printer installation, the system prompts you to change the default system administrator password. ® ® The initial default password is the printer serial number. The printer serial number is located on the data label on the rear cover, and is printed on the Configuration report.
Xerox® CentreWare® Internet Services Accessing the Xerox® CentreWare® Internet Services Administrator Account Many features in Xerox CentreWare Internet Services require an administrator user name and password. When updating Security options, you will be prompted to enter the Administrator Account login details. ® ® To access the Xerox CentreWare Internet Services Administrator Account: ® 1. 2. ® At your computer, open a Web browser. In the address field, type the IP address of the printer.
Xerox® CentreWare® Internet Services Changing the System Administrator Password To prevent unauthorized changes to printer settings, ensure the Administrator Account password is changed regularly. Be sure to store the password in a secure location. Note: If you are accessing Xerox CentreWare Internet Services for the first time after printer installation, you will be prompted to change the Administrator Account password.
Initial Setup Initial Setup Physically Connecting the Printer You can connect to your printer directly from your computer using USB, or connect to a network using an Ethernet cable or wireless connection. Hardware and cabling requirements vary for the different connection methods. Routers, network hubs and switches, modems, Ethernet cables, and USB cables are not included with your printer and must be purchased separately.
Initial Setup USB Direct Connection If your printer is connected to your computer directly, using a USB AB cable, configure settings using Xerox Easy Printer Manager. 1. 2. 3. 4. 5. Connect the one end of the USB AB cable to the USB B port on the back of the printer. Connect the other end to a standard USB A connection on your computer. At your computer, open Easy Printer Manager. Click Printer, then select the USB connected printer. Click Advanced Setting or Machine Settings.
General Setup General Setup General Setup Using the Printer Control Panel Machine Setup 1. 2. 3. To access the System Menus, press the Machine Status button on the control panel. Press the Up/Down arrows to select System Setup and press OK. Press the Up/Down arrows to select Machine Setup and press OK. The following Machine Setup options and settings are available: Option Description Settings Language Use this option to set the message display language.
General Setup Option Description Settings Paper Substitution Automatically substitutes the printer driver’s paper size to prevent the paper mismatch between Letter and A4. For example, if you have A4 paper in the tray and you select Letter in the printer driver, the device prints on A4 paper. • On • Off 4. 5. Press the Up/Down arrows to select the option required and press OK. Press the Up/Down arrows to select the setting required and press OK. Paper Setup 1. 2. 3.
General Setup General Setup Using Xerox® CentreWare® Internet Services Note: When configuring settings in Properties, you will be prompted to enter the Administrator account user name and password. For information about logging in as an administrator, refer to Accessing the Xerox® CentreWare® Internet Services Administrator Account. Assigning a Printer Name and Location You can use the Xerox CentreWare Internet Services Description page to assign a name and location for the printer.
General Setup Configuring Alert Notifications There are several ways to set the printer to send out notifications when alerts occur. Possible alert types include low supply status, paper supply status, and paper jams. 1. 2. 3. 4. 5. 6. 7. 8. 9. In Xerox CentreWare Internet Services, click Properties General Setup. Click Alert Notification. For Alert Preferences, enable options as needed. For Alert Recipient Email Address, enter the recipient email addresses.
General Setup Power Management Settings The amount of electricity the printer consumes depends on the way it is used. This device is designed and configured to enable you to reduce your electricity usage. Power Saver modes are enabled on your device by default to reduce energy consumption. If the printer is not used for a specified period, it transitions to Low Power mode, then to Very Low Power mode. In these modes, to enable reduced-power consumption, only essential functions remain active.
General Setup Tray Settings The Tray Settings determine how the printer manages the paper trays. There are two modes: • • Bypass mode: This option ignores the tray attributes for printing a job. The print job will use the media in the tray. Static mode: This option designates a tray as available for all jobs that use the type of paper in the tray, and for print jobs that do not specify a tray. Configuring Tray Settings 1. 2. 3. 4. 5. 6.
General Setup Resetting the Printer to Network Factory Default To restore network settings back to the factory default values, use the Network Factory Default option. CAUTION: Performing this procedure will delete all network settings and network connection to the printer will be lost immediately. 1. 2. 3. In Xerox CentreWare Internet Services, click Status General. Click Network Factory Default. A warning message is displayed. To confirm, click OK.
Network Settings Network Settings You may set up the network using the printer display screen. Before doing that, you must have the relevant information concerning the type of network protocols and computer system you use. To configure Network Connectivity settings Using Xerox® CentreWare® Internet Services, refer to Network Connectivity. Configuring Network Settings Using the Printer Control Panel 1. 2. To access the System Menus, press the Machine Status button on the control panel.
Network Settings Option Description Settings Wi-Fi Use to enable the printer to be configured on a wireless network connection. • Wi-Fi • Wi-Fi Settings - Wizard - Custom • WPS - PBC - PIN • Wi-Fi Direct • W-Fi Signal • Wi-Fi Default - Restore Protocol Mgr. Select appropriate protocol and configure the parameters required. • • • • • • Clear Settings Reverts the network settings to the default values. • Yes • No 3. 4.
Network Connectivity Network Connectivity TCP/IP Computers and printers primarily use TCP/IP protocols to communicate over an Ethernet network. Bonjour is a discovery protocol that allows devices on a TCP/IP network to discover each other without knowledge of specific IP addresses. Bonjour is built in to Macintosh operating systems. You can install Bonjour on Windows devices. With TCP/IP protocols, each printer and computer requires a unique IP address.
Network Connectivity To send a release request to the DHCP and DNS servers, for Dynamic DNS Registration, select Enabled. If the servers grant the request, when the printer is powered off, the current IP address and dynamic DNS name are released. 9. For Zero-Configuration Networking, perform the following steps. • To configure the printer to assign itself an address if a DHCP server does not provide one, for Self-Assigned Address, select Enabled.
Network Connectivity SLP Printers use Service Location Protocol (SLP) to announce and look up services on a local network without prior configuration. When SLP is enabled, the printer becomes a Service Agent (SA) and announces its services to User Agents (UA) on the network using SLP. Directory Agents (DA) are components that cache services. They are used in larger networks to reduce the amount of traffic. DAs are optional.
Network Connectivity • Limit SNMP access to the printer using hosts. Note: When configuring settings in Properties, you will be prompted to enter the Administrator account user name and password. For information about logging in as an administrator, refer to Accessing the Xerox® CentreWare® Internet Services Administrator Account. To configure SNMP settings using the printer control panel, refer to Network Settings. Enabling SNMP Using Xerox® CentreWare® Internet Services 1. 2. 3. 4. 5. 6. 7. 8.
Network Connectivity SNMPv3 SNMPv3 is the current standard version of SNMP defined by the Internet Engineering Task Force (IETF). It provides three important security features: • • • Message integrity to ensure that a packet has not been tampered with in transit Authentication to verify that the message is from a valid source Encryption of packets to prevent unauthorized access Note: When configuring settings in Properties, you will be prompted to enter the Administrator account user name and password.
Network Connectivity WINS When running WINS, the printer registers its IP address and NetBIOS Host Name with a WINS server. WINS allows the printer to communicate using host name only. Using Microsoft Networking removes significant overhead for systems administrators. Note: When configuring settings in Properties, you will be prompted to enter the Administrator account user name and password.
Network Connectivity Raw TCP/IP Printing Raw TCP/IP is used to open a TCP socket-level connection over Port 9100, and stream a print-ready file to the printer input buffer. It then closes the connection either after sensing an End Of Job character in the PDL or after expiration of a preset timeout value. Port 9100 does not require an LPR request from the computer or the use of an LPD running on the printer. Raw TCP/IP printing is selected in Windows as the Standard TCP/IP port.
Network Connectivity IPP Internet Printing Protocol (IPP) is a standard network protocol that allows you to print and manage jobs remotely. Note: When configuring settings in Properties, you will be prompted to enter the Administrator account user name and password. For information about logging in as an administrator, refer to Accessing the Xerox® CentreWare® Internet Services Administrator Account. Configuring IPP Using Xerox® CentreWare® Internet Services 1. 2. 3. 4. 5. 6.
Network Connectivity HTTP Hypertext Transfer Protocol (HTTP) is a request-response standard protocol between clients and servers. Clients that make HTTP requests are called User Agents (UAs). Servers that respond to these requests for resources, such as HTML pages, are called Origin Servers. There can be any number of intermediaries, such as tunnels, proxies, or gateways between User Agents and Origin Servers.
Network Connectivity Google Cloud Print Google Cloud Print allows you to print documents from a device connected to the Internet, without using a print driver. You can send documents to the printer from anywhere, including documents stored in the cloud, a personal computer, tablet, or smartphone. Before you begin: • • • Set up a Google email account. Configure the printer to use IPv4. Configure Proxy Server settings as needed.
Network Connectivity 7. To be redirected to the Google website, in the Anonymous Registration area, for Registration Status, click Register. At the prompt, click OK. a. Log in to your Google email account. b. To register the printer with Google Cloud Print, follow the on screen instructions. c. To complete the printer registration and return to Xerox CentreWare Internet Services, click Finish Registration. Local discovery and local printing are enabled during printer registration.
Network Connectivity 8. 9. 10. 11. 12. If authentication is enabled, for Login Name, type the login name for the proxy server. Type the password, then type the password again to verify. To save the new password, click Select to save new password. To add a proxy exception list, for Exception List, type the URL. To use the configured default proxy settings script, for Use automatic configuration script, type the URL. 13. Click Apply.
Network Connectivity Configuring the Printer for Shared Key or WPA/WPA2-Personal 1. 2. 3. 4. In Xerox CentreWare Internet Services, click Properties Connectivity Protocols. Click Wireless Setup. Click Edit Settings. For Network Name SSID, select an option: • To search for an SSID, click Search Available and click the drop-down menu. Select an SSID from the list. ® ® Note: To refresh the list of available networks, click Refresh. 5. 6. 7. 8. 9.
Network Connectivity Configuring the Printer for Wireless LAN WPA-Enterprise Note: Advanced enterprise networks require certificates loading prior to setup. For details, refer to Security Certificates. 1. 2. 3. 4. In Xerox CentreWare Internet Services, click Properties Connectivity Protocols. Click Wireless Setup. Click Edit Settings. For Network Name SSID, select an option: • To search for an SSID, click Search Available and click the drop-down menu. Select an SSID from the list.
Network Connectivity Wi-Fi DirectTM You can connect to your printer from a Wi-Fi mobile device, such as a tablet, computer, or smart phone, using Wi-Fi Direct. Note: • • Wi-Fi Direct is disabled by default. When configuring settings in Properties, you will be prompted to enter the Administrator account user name and password. For information about logging in as an administrator, refer to Accessing the Xerox® CentreWare® Internet Services Administrator Account.
Network Connectivity AirPrint AirPrint is a software feature that allows for driverless printing from Apple iOS-based mobile devices and Macintosh OS-based devices. AirPrint-enabled printers let you print directly from a Macintosh or from an iPhone, iPad, or iPod touch. Note: • • • AirPrint and all of required protocols are enabled by default. Not all iOS applications support printing using AirPrint. Wireless devices must join the same wireless network as the printer.
Network Connectivity SNTP Simple Network Time Protocol (SNTP) synchronizes the internal clocks of computers over a network connection. Note: When configuring settings in Properties, you will be prompted to enter the Administrator account user name and password. For information about logging in as an administrator, refer to Accessing the Xerox® CentreWare® Internet Services Administrator Account. Configuring SNTP Using Xerox® CentreWare® Internet Services 1. 2. 3. 4. 5. 6. 7.
Network Connectivity Mopria Mopria is a software feature that enables users to print from mobile devices without requiring a print driver. You can use Mopria to print from your mobile device to Mopria-enabled printers. Note: • • Only Mopria-enabled devices support Mopria printing. Ensure that you have the latest version of the Mopria Print Service installed on your mobile device. You can obtain a free download from the Google Play Store. Wireless devices must join the same wireless network as the printer.
Installing Printer Software Installing Printer Software The printer supports the following operating systems: Platform Operating Systems Windows® • Windows® 7 - 10 • Windows® Server 2008, 2008 R2, 2012, 2012 R2, 2016, 2019 Macintosh® Macintosh OS X 10.9 - 10.14 Linux • Fedora 15 - 26 • OpenSuSE® 11.2, 11.4, 12.1, 12.2, 12.3, 13.1, 13.2, 42.1, 15.2 • Ubuntu 11.10, 12.04, 12.10, 13.04, 13.10, 14.04, 14.10, 15.04, 15.10, 16.04, 16.10, 17.04, 17.10, 18.04, 18.
Installing Printer Software Installing Windows Drivers A printer driver is software that lets your computer communicate with your printer. The procedure to install drivers may differ depending on the operating system you are using. All applications should be closed on your PC before beginning installation. You can install the printer software for a local, networked or wireless printer using the recommended or custom method.
Installing Printer Software If your printer is connected to the computer, a Test Print page will be printed. If the Test Print operation is successful, refer to the Printing chapter of this guide. If the print operation failed, refer to the Troubleshooting chapter of this guide. Installing Drivers and Connecting to a Networked Printer When you connect your printer to a network, you must first configure the TCP/IP settings for the printer.
Installing Printer Software Installing Drivers and Connecting to a Wireless Networked Printer When you connect your printer to a network, you must first configure the TCP/IP settings for the printer. After you have assigned and verified the TCP/IP settings, you are ready to install the software on each computer on the network. To install the printer software and connect to a printer on a wireless network using the Xerox Easy Wireless Setup program, refer to Using the Xerox Easy Wireless Setup Program. 1.
Installing Printer Software Using the Xerox Easy Wireless Setup Program When installing the printer, you can use the Xerox Easy Wireless Setup program that was automatically installed with the printer driver to configure the wireless settings. Note: Make sure the Xerox Easy Wireless Setup Program is installed on your computer, for instructions, refer to Installing Drivers and Connecting to a Local Printer. 1. 2. At the computer, click search and type Xerox Easy Wireless Setup.
Installing Printer Software Installing Macintosh Drivers You need to download the Macintosh software package from www.xerox.com/office/B205drivers to install the printer software. A TWAIN driver is also provided for scanning on a Macintosh computer. Note: Instructions may vary depending on your operating system version. Installing Macintosh Drivers 1. 2. Make sure that the printer is connected to your computer and powered on. From the Xerox web site, download the required driver .
Installing Printer Software Installing Linux Drivers To print from a Linux workstation, install either a Xerox print driver for Linux or a CUPS (Common UNIX Printing System) print driver. Xerox recommends that you install the Unified Linux Driver for your printer. The printer driver software required for Linux can be downloaded from www.xerox.com/office/B205drivers. Installing Linux Drivers 1. 2. 3. 4. 5. 6. 7. 8. Make sure that the printer is connected to your computer and powered on.
Setting Up the Services Setting Up the Services The Services are a gateway to the features and functions of your device. There are standard Services already installed and ready to use on the device. There are also Services that are hidden when your device is used for the first time.
Setting Up the Services Configuring General Print Settings The printer uses the default print settings on all print jobs unless you change them for an individual job. You can modify the default print settings. 1. 2. 3. 4. 5. 6. 7. In Xerox CentreWare Internet Services, click Properties Services. Click Printing General. For PCL Menu, select the required settings. For Tray Menu, select the required settings. For Configuration Menu, select the required settings.
Setting Up the Services Option Description Settings Emulation Sets the emulation type and option. • Emulation Type - Auto - PCL - PostScript - PDF • Setup - PCL - PostScript - PDF 3. 4. Press the Up/Down arrows to select the option required and press OK. Press the Up/Down arrows to select the setting required and press OK.
Setting Up the Services Copy Settings If your printer is connected to your computer through a wired or wireless network connection, use Xerox CentreWare Internet Services to configure the settings. ® ® If your printer is connected to your computer using a USB cable connection, configure settings at the device or using Xerox Easy Printer Manager.
Setting Up the Services Configuring Copy Settings Using the Printer Control Panel Changing the Default Copy Settings 1. 2. 3. To access the System Menus, press the Machine Status button on the control panel. Press the Up/Down arrows to select Feature Defaults and press OK. Press the Up/Down arrows to select Copy and press OK. The following Copy Default options and settings are available: Feature Description Options Original Size Allows you to specify the size of the image to be scanned.
Setting Up the Services Email Settings Email settings apply to all services that use SMTP, including Internet and Scan to Email. Before you begin: • • • • Create an email account for the printer. The printer uses this address as the default text in the From: field of the email. Ensure you have connection information for your email service provider - server address and port number. Ensure you have login information for the email account - username or email address and password.
Setting Up the Services 6. 7. 8. 9. For Connection Encryption, select a protocol that your server supports, then for Validate Server Certificate, select Enable. To define a maximum message size for emails with attachments, for Maximum Email Size (Message and Attachment), select a size. Click Apply. If prompted, enter your password, then click OK. Configuring Email Receipts 1. 2. 3. 4. 5. In Xerox CentreWare Internet Services, click Properties Services. Click Email.
Setting Up the Services Configuring Email Security 1. 2. 3. 4. 5. In Xerox CentreWare Internet Services, click Properties Services. Click Email. To edit security settings, for Security, click the Pencil icon. For Auto Send to Self, select Enable. Click Save. ® ® Configuring PDF Settings 1. 2. 3. 4. 5. In Xerox CentreWare Internet Services, click Properties Services. Click Email. For PDF Settings, to edit a setting, click the Pencil icon. To use Flate Compression Capability, click Enable.
Setting Up the Services Feature Description Options Resolution Affects the appearance of the scanned image. A higher resolution produces a better quality image. A lower resolution reduces communication time when sending the file over the network. • • • • • • Output Color Select to produce black and white, grayscale or color output. • Black & White • Color • Grayscale File Format Determines the type of file created and can be temporarily changed for the current job.
Setting Up the Services Scan to Network Settings The Scan To Destination feature allows you to associate scan destinations with address book contacts. Users can select these contacts when scanning using the Scan To Network feature. Before You Begin • • Add at least one contact to the Device Address Book. Add scan destinations to address book contacts. To Add Contact with Scan Path, click Edit in Required Settings. For details, refer to Address Book.
Setting Up the Services 7. 8. To save the new password, click Select to save new password. Click Save. Configuring Address Book Policies 1. 2. 3. 4. 5. 6. 7. In Xerox CentreWare Internet Services, click Properties Services. Click Scan to Network. For Address Book Policies, to edit a setting, click the Pencil icon. To configure the Address Book settings stored in the printer, for Device Address Book, click Edit.
Setting Up the Services Configuring PDF Settings 1. 2. 3. 4. 5. 6. In Xerox CentreWare Internet Services, click Properties Services. Click Scan to Network. For PDF Settings, to edit a setting, click the Pencil icon. For PDF Settings, select an option: For Confirmation Report, select an option: • Optimize for Fast Web Viewing • Flate Compression Capability Click Save. A modification confirmation window is displayed, click OK. ® ® Configuring Scan to Network Security 1. 2. 3. 4. 5.
Setting Up the Services USB Settings The Scan to USB feature allows you to scan a document and store the scanned file on a USB Flash drive. The Print from USB feature allows you to print a file that is stored on a USB Flash drive. To use the USB feature, enable USB ports. For details, refer to USB Port Security. Note: When configuring settings in Properties, you will be prompted to enter the Administrator account user name and password.
Setting Up the Services Configuring USB Settings Using the Printer Control Panel USB Default Settings 1. 2. 3. To access the System Menus, press the Machine Status button on the control panel. Press the Up/Down arrows to select Feature Defaults and press OK. Press the Up/Down arrows to select USB and press OK. The following USB Default options and settings are available: Feature Description Options Original Size Allows you to specify the size of the image to be scanned.
Setting Up the Services Xerox® B205 Multifunction Printer User Guide 98
Using the Services 4 This chapter includes: • • • • • • • Overview .......................................................................................................................................................................... 100 Copy ................................................................................................................................................................................... 101 Email ........................................................................
Overview Overview Xerox Services are a gateway to the features and functions of your device. There are standard Services already installed and ready to use on the device. There are also Services that are hidden when your device is used for the first time. Set up and customize the Services using Xerox® CentreWare® Internet Services. For information about the setting up the Services, refer to Setting Up the Services.
Copy Copy Copy Overview Use Copy to make copies of original documents loaded in the automatic document feeder or on the platen glass. The device scans your original documents and temporarily stores the images. The documents are printed based on the options selected. You can adjust the default settings for Copy jobs. For information about customizing the Copy service, refer to Copy Settings. Making a Copy 1. At the printer control panel, press the Copy button. 2.
Copy 4. 5. 6. The paper tray is the default paper supply. Open the manual feed slot to feed individual types of stock, for example letterhead or labels for one-off jobs. For more information, refer to Paper and Media. Adjust copy settings as needed: a. Press Menu on the control panel. b. Press the up/down arrows to display the required feature and press OK. c. Press the up/down arrows to display the required option and press OK to save your selections.
Copy ID Copy The device prints one side of the original on the upper half of the paper and the other side on the lower half, without reducing the size of the original. This feature is helpful for copying a small-sized item, such as an identification or business card. Note: This Copy feature is available only when you place originals on the platen glass. If the original is larger than the printable area, some portions may not be printed.
Copy Copy Options Your device provides the following options to customize your Copy jobs. For information about changing the default Copy settings, refer to Copy Settings. Note: Some options may be unavailable depending on your printer setup. Feature Description Options Original Size Allows you to specify the size of the image to be scanned. • • • • • • • Reduce/Enlarge Originals can be reduced or enlarged between 25% and 400%. • 100 % (Org.
Copy Feature Description Options Layout This option is used to copy multiple documents onto one sheet of paper. • Normal: Select this option to match the layout of the originals. • 2-Up: This feature is used to copy two documents, in a reduced size, onto one sheet of paper. • 4-Up: This feature is used to copy four documents, in a reduced size, onto one sheet of paper.
Email Email Email Overview You can use the Email feature to scan images and attach them to an email. You can specify the format of the attachment and images can be scanned in color, grayscale, or black and white. Scanned images can be sent to an individual email address or a predefined group of email address. Individual and group email addresses are set up in the Address Book prior to using the Scan to Email function. For details about using and editing the Address Book, refer to Address Book.
Email 3. 4. 5. 6. 7. 8. Press the up/down arrows to display Scan to Email and press OK. The option to search the address book appears. To select a local or group email recipient, press OK, then select the option required: • To select a local email recipient, press the up/down arrows to display Local Email and press OK. To select an email address, press the up/down arrows to display the recipient email address and press OK.
Email Feature Description Options Resolution Affects the appearance of the scanned image. A higher resolution produces a better quality image. A lower resolution reduces communication time when sending the file over the network. • 72 dpi: This setting is for on screen viewing only. If you print the image, it can appear grainy. • 100 dpi: Recommended for lower quality text documents or if a smaller file size is required. • 200 dpi: Recommended for average quality text documents and line art.
Email Feature Description Options Confirmation Sheet Prints a report with details about the email transmission and any errors that may have occurred. • On Error: Prints a confirmation sheet only if errors occur. • On: Prints a confirmation sheet for every transmission. • Off: Confirmation sheet feature is disabled. Note: This option may not be enabled. For details, refer to Email Settings. Lighten/Darken Adjusts the lightness or darkness of the output.
Scan Scan Scanning Overview The Scan option enables users to create a digital version of a hard copy document which can be sent to a computer over the network or through a USB connection. The original documents can be scanned in color, grayscale, or black and white, and the digital file can then be sent to a specified destination. Before you begin the scan process, ensure that your device has been set up for the scan function at install.
Scan Scan Process The basic procedure for scanning using a computer connected to your printer is: At your computer: • Ensure that the scan function is enabled at the device and has established a connection with your computer. At the printer: • Load the documents. At the printer or at your computer • • • • Select the scan connection type: Network, Local PC, Network PC, or WSD (Windows only). Select the scan destination. Select the scan job features. Start the job.
Scan Windows Scanning Process Checklist • • • Ensure the Scan function has been set up for your printer. For instructions, refer to Scan to Network Settings. Ensure Xerox Easy Printer Manager application is installed. This application is provided with the device. Easy Printer Manager is an easy way to choose scan settings and manage device operations.
Scan Load Documents Documents can be loaded either into the automatic document feeder or onto the platen glass: • Use the platen glass for single pages or paper that cannot be fed using the automatic document feeder. Lift the document feeder, then place the original document face down in the upper-left corner of the platen glass. • For single or multiple pages, use the automatic document feeder. Remove any staples and paper clips from the pages.
Scan Scan to Network PC Make sure that your printer is connected to a network. Make sure the scan driver has been installed and scan has been enabled. For instructions, refer to Installation and Setup. 1. 2. 3. At the printer control panel, press the Scan button. Press the up/down arrows to display Scan to PC and press OK. Press the up/down arrows to display Network PC and press OK. Note: If you see the Not Available message, check the connection and settings. 4.
Scan Select the Scan Options Once you have selected the mode of connection, you can select the features needed for your scan job. Scan features are available at the device and also in your computer’s Scan interface. 1. 2. At the printer, press the up/down arrows to display the feature you want, and press OK. Press the up/down arrows to display the setting you want, and press OK. Note: Some of the following options may be unavailable depending on your scanning settings and the scan method selected.
Scan Scan Using the Windows Web Services on Devices (WSD) Application On your computer, ensure that the printer is installed using WSD and is available for use on the network. For details, refer to Installation and Setup. On your printer, ensure that WSD is enabled. For details, refer to Scan to Network Settings. 1. 2. 3. 4. 5. 6. 7. 8. 9. At the printer, load originals face up into the automatic document feeder, or place a single original face down on the document glass.
Scan Scan Using TWAIN and WIA TWAIN and Windows Image Acquisition (WIA) scanner drivers are provided for your device for scanning images. You can import images from the scanner into a folder on your computer using a USB cable connection, through your scanning software application. The TWAIN and WIA scanner drivers for Windows are supplied on the CD delivered with your device, additional software, and Macintosh and Linux drivers can be downloaded from www.xerox.com/office/B205support. 1. 2. 3. 4. 5. 6. 7.
Scan Macintosh Scanning This section describes the procedure for scanning using applications on a Macintosh computer running Mac OS X 10.9 or later. For Macintosh scanning, the Xerox Easy Printer Manager, Printer Driver with the Printers & Scanners program, or an application such as Image Capture must be installed. Printer drivers for Macintosh can be downloaded from www.xerox.com/office/B205support. Process Checklist • • • Ensure the Scan function has been set up for your device.
Scan Scanning Using the Printers and Scanners Program Make sure that the printer is powered on and connected to your computer using a USB cable, or installed on the network. Download and install the scan driver, refer to Installing Printer Software. 1. 2. 3. 4. 5. 6. At the printer, load originals face up into the automatic document feeder, or place a single original face down on the document glass. At your Macintosh computer, open System Preferences, then select Printers & Scanners.
Scan Macintosh Scan Options Feature Description Option Scan Mode Use this option to select the scanning input area. • Flatbed: From the platen glass • Document Feeder Kind Select to produce black and white, grayscale or color output. • Text • Black and White • Color Resolution Affects the appearance of the scanned image. A higher resolution produces a better quality image. A lower resolution reduces communication time when sending the file over the network.
Scan Linux Scanning This section describes the procedure for scanning using applications on a Linux computer. For information about the supported Linux Operating Systems, refer to System Requirements. For Linux scanning, the Unified Linux Driver with a scanning application such as Simple Scan, or GIMP must be installed. Printer drivers for Linux Operating Systems can be downloaded from www.xerox.com/office/B205support. Before you begin: • Ensure the Scan function has been set up for your device.
Scan 8. Adjust the image as required: • To rotate the image, use the Arrow icons. • To crop the image use the Scissor icon. • To delete the image, use the Trash icon. 9. To save the file, click the Download icon, then navigate to the file location required. 10. To select a different file type, choose the file type required from the File Format menu. 11. To change the file name, type the file name required, then click Save.
USB USB USB Overview Use the USB feature to print jobs already stored on a USB drive. Jobs in a print-ready format, such as PDF, TIFF, or JPEG, can be printed. Images can also be scanned at the device and stored on the USB drive. To create a print-ready file, select the Print to File option when you print your documents from programs such as Microsoft Word. From advanced publishing programs, there may be several methods to create print-ready files.
USB Scanning to a USB Drive You can scan a document and store the scanned file on a USB Flash drive. The Scan to USB function produces scans in .jpg, .pdf, .pdf (a), .xps, and .tif file formats. Note: • • If the device is in Power Saver mode, before proceeding with the USB scan, to wake the device, press the Power On button. Only USB Flash drives formatted to the typical FAT32 file system are supported. To scan to a USB Flash drive: 1. 2. 3. 4. 5.
Address Book Address Book Address Book Overview Use the Address Book to store addresses for all your Scan and Email jobs. Once the Address Book has been setup during installation and setup, you can enter individual addresses and create groups and store them in your Address Book for repeated use. You can create and save contact information for individual contacts or groups. You can manage address book contacts using Xerox® CentreWare® Internet Services.
Address Book 7. 8. 9. • Password: Enter your computer login password. • Retype Password: Enter your login password again. To save the new password, click Select to save new password. To add another contact, click Add Another Contact After Saving. Click Save. Adding Groups in the Address Book Using Xerox® CentreWare® Internet Services 1. 2. 3. 4. 5. 6. 7. 8. At your computer, open a Web browser, and in the address field, type the IP address of the printer, then press Enter or Return.
Address Book Editing or Deleting Groups in the Address Book Using Xerox® CentreWare® Internet Services 1. 2. 3. 4. At your computer, open a Web browser, and in the address field, type the IP address of the printer, then press Enter or Return. Click Address Book. Select the group requiring editing or deleting. Edit or delete the group: • To edit the selected group name or members, click Edit Group. Edit the information as needed. To save the changes, click Save.
Address Book Exporting Contacts from the Address Book Using Xerox® CentreWare® Internet Services 1. 2. 3. 4. 5. 6. At your computer, open a Web browser, and in the address field, type the IP address of the printer, then press Enter or Return. Click Address Book. From the drop-down menu, click Export. For Delimiter, from the drop-down menu, select the delimiter required. For Export in Legacy Mode, to display name and email information only, select the check box.
Managing Jobs Managing Jobs In Xerox® CentreWare® Internet Services, you can view a list of active and completed print jobs. For more information, refer to Managing Jobs Using Xerox® CentreWare® Internet Services. A print job can be held by the printer when it is unable to complete a print job. For example, when the printer needs attention, paper, or supplies. When the condition is resolved, the printer automatically resumes printing. Cancelling Jobs at the Control Panel 1. 2.
Printing 5 This chapter includes: • • • • • • Printing Overview ......................................................................................................................................................... 131 Printing Using Windows ............................................................................................................................................ 132 Xerox Easy Printer Manager ............................................................................................
Printing Overview Printing Overview This product produces high quality prints from electronic documents. You can access the printer from your computer by installing the appropriate print driver. To access the many print drivers which can be used with your printer, refer to the Software and Documentation CD delivered with your printer, or download the latest versions from www.xerox.com/office/B205drivers.
Printing Using Windows Printing Using Windows The following provides an overview of the print procedure and features available when printing using Windows. Note: • • Some options may be unavailable depending on your printer model and configuration. Images are representative only. Print Procedure Documents can be printed from your computer using the print drivers supplied. The print driver must be loaded on each PC which uses the device for printing.
Printing Using Windows Print Options Paper, Device and Printer Status Additional options are available on some tabs which provide information about your device. Paper Tab The Paper tab, in the right panel, is visible on each main tab except for the Favorites and Xerox tabs. It displays a graphical summary of your selections. Device Tab The Device tab, in the right panel, is visible on each main tab except for the Favorites and Xerox tabs. It displays a summary of the device settings.
Printing Using Windows Default Favorites The printer provides a set of regularly used favorites. • • • • Last Used Setting: This favorite enables you to print with the last used settings. Normal Printing: This favorite enables you to print with all factory default settings. 2-in-1 Printing: This favorite enables you to save paper by printing 2 pages on one side of a sheet. Booklet Printing: This favorite reduces the original document images to fit two images on each side of the printed page.
Printing Using Windows Basic Tab The Basic tab provides selections for the print mode to use and options to adjust how the document appears on the printed page. These options include orientation settings, layout options, and manual 2-sided printing settings. Note: Some options may be unavailable depending on your printer model and configuration. Orientation Orientation allows you to select the direction in which information is printed on a page.
Printing Using Windows 2-Sided Printing (Manual) You can print on both sides of a sheet of paper. Before printing, decide how you want your document oriented. When prompted, reload the paper for printing the second sides. • • • None: The document is printed single-sided. Long Edge: This is the conventional layout used in book binding. Short Edge: This is the type often used with calendars. The second side images are rotated 180 degrees.
Printing Using Windows Graphics Tab Use the following options to adjust the print quality for your specific printing needs. Quality This option allows you to select Standard or High Resolution graphics. Font/Text • • • Clear Text: Select this option to darken the text. Choose Minimum, Medium or Maximum to select the level of darkness required. All Text Black: Select this check box to have all text in your document print in solid black, regardless of the color it appears on the screen.
Printing Using Windows Advanced Tab You can select Advanced output options for your document, such as watermarks or overlay text. Watermark This option allows you to print text over an existing document. There are several predefined watermarks that come with the printer which can be modified, or you can add new ones to the list. • • • • Using an Existing Watermark: Select the required watermark from the Watermark drop-down list. You will see the selected watermark in the preview image.
Printing Using Windows Overlay An overlay is text and/or images stored on the computer hard disk drive as a special file format that can be printed on any document. Overlays are often used to take the place of preprinted forms and letterhead paper. Note: This option is only available when you use the PCL6 Print Driver. • • • Creating a New Page Overlay: To use a page overlay, you must first create one containing your logo or another image. a.
Printing Using Windows Output Options Select the required Print order from the drop-down list box: • • • • Normal: All pages are printed. Reverse All Pages: Your printer prints all pages from the last page to the first page. Print Odd Pages: Your printer prints only the odd numbered pages of the document. Print Even Pages: Your printer prints only the even numbered pages of the document. Select the Skip Blank Pages check box if you do not want blank pages to be printed.
Xerox Easy Printer Manager Xerox Easy Printer Manager Xerox Easy Printer Manager is is available for Windows and Macintosh operating systems. Xerox Easy Printer Manager conveniently provides access to device settings as well as functions such as scanning and printing. The Xerox Easy Printer Manger allows you to view the status and manage your device at your computer. Xerox Easy Printer Manager installs automatically during driver installation.
Printing Using Macintosh Printing Using Macintosh This section explains how to print using a Macintosh. You need to download and install the print drivers and configure the printer before printing. For information about installing Macintosh print drivers, refer to Installing Macintosh Drivers. Print Procedure When you print with a Macintosh, you need to check the print driver setting in each application you use. Follow the steps below to print from a Macintosh. 1. 2. 3. 4. 5. 6. 7.
Printing Using Macintosh Media & Quality Use the Media & Quality page to choose the paper source and paper type required for the print job. • • Feed from: Use this option to select the paper tray required. Use Manual Feed when printing on special materials like envelopes and transparencies. If Auto Select is selected, the printer automatically selects the paper source based on the requested size. Media Type: Set this option to correspond to the paper loaded in the tray selected.
Printing Using Macintosh Paper Handling Use the Paper Handling options to set the basic paper handling specifications when you access the printer properties. • • • • • Pages to Print: Use this option to choose the pages to print: • All page: All pages are printed. • Odd only: Your printer prints only the odd numbered pages of the document. • Even only: Your printer prints only the even numbered pages of the document. Page Order: Use this option to choose the order to print the pages.
Printing Using Linux Printing Using Linux To print from a Linux workstation, install either a Xerox print driver for Linux or a CUPS (Common UNIX Printing System) print driver. Xerox recommends that you install the Unified Linux Driver for your printer. For information about installing the Unified Linux Driver, refer to Installing Linux Drivers. Printing from Linux Applications Make sure you have configured your device, connected it to your computer, and installed the Unified Linux Driver software.
Printing Using Linux Printer Options Using the Printers utility, you can change the various print options for your printer. Printer Properties can be configured using the Additional Printers Settings option. 1. 2. 3. 4. 5. 6. To access and configure printer settings, navigate to Settings Devices Printers. From the list of printers, select your printer, then select the Settings icon. From the menu, select Printing Options. The Page Setup and Advanced printing options are displayed.
Printing Using Linux Access Control: Use this tab to configure access settings. Printer Options: Use this tab to set color, quality, paper source and paper size options. Use the toner save option to reduce toner consumption. Additional options such as Edge Enhancement and Two-sided printing can be set. • Job Options: This tab provides access to the options required to program your print job. Enter the number of copies required, orientation settings, layout options and image quality settings.
Printing Using Xerox® CentreWare® Internet Services Printing Using Xerox® CentreWare® Internet Services You can print .pdf, .ps, .pcl, and .xps files directly from Xerox® CentreWare® Internet Services without having to open another application or the print driver. The files can be stored on a local computer hard drive, mass storage device, or network drive. Print Procedure 1. 2. 3. 4. At your computer, open a Web browser.
Printing Using Xerox® CentreWare® Internet Services Paper You can print on custom paper sizes that are within the minimum and maximum size range supported by the printer. • • Paper Size: This allows you to set the size of paper required for printing. Select the paper size required from the list. If the paper size is set to Auto, the printer automatically selects the paper size based on the original document. Paper Type: Set this option to correspond to the paper loaded in the tray selected.
Printing Using Xerox® CentreWare® Internet Services Xerox® B205 Multifunction Printer User Guide 150
Paper and Media 6 This chapter contains information about the different types of stock and stock sizes that can be used on your printer, available paper trays, and the types of stock and sizes supported by each tray. This chapter includes: • • • • Supported Paper............................................................................................................................................................ 152 Loading Paper .......................................................................
Supported Paper Supported Paper Your printer is designed to use various paper and other media types. To ensure the best print quality and to avoid jams, follow the guidelines in this section. For best results, use Xerox paper and media recommended for your printer. Ordering Paper To order paper or other media, contact your local reseller or visit www.xerox.com/office/B205supplies. General Paper Loading Guidelines • • • • • • • • • • • • • • Do not overfill the paper trays.
Supported Paper Paper That Can Damage Your Printer Some paper and other media types can cause poor output quality, increased paper jams, or damage your printer.
Supported Paper Supported Standard Paper Sizes Note: Some features may not be available on your model. Check your printer type in Getting Started. The table below shows the paper sizes supported for each tray for each service: Name Paper Size Copy Print A4 8.27 x 11.69 inches (210 x 297 mm) O O Letter 8.5 x 11.0 inches (216 x 279 mm) O O Legal 8.5 x 14.0 inches (216 x 355 mm) O O Oficio 8.5 x 13.5 inches (216 x 343 mm) O O Folio 8.5 x 13.0 inches (216 x 330 mm) O O JIS B5 7.
Supported Paper Supported Paper Types and Weights The table below shows the paper types and weights supported for each tray: Tray 1 Manual Feed Slot Types Supported Weights Plain 19 to 24 lb (70 to 90 g/m²) O O Heavy weight 24 to 28 lb (91 to 105 g/m²) O O Extra Heavy weight 43 to 58 lb (164 to 220 g/m²) X O Light weight 16 to 18 lb (60 to 70 g/m²) O O Cotton 20 to 24 lb (75 to 90 g/m²) X O Colored 20 to 24 lb (75 to 90 g/m²) X O Preprinted 20 to 24 lb (75 to 90 g/m²) X O Re
Loading Paper Loading Paper One paper tray and a manual feed slot are standard on your printer. Various media sizes and types can be used in the tray. For more media specifications, refer to Supported Paper. Preparing Paper for Loading Before loading paper into the tray, flex or fan the edges of the paper stack. This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams.
Loading Paper 2. To accommodate longer paper, press the paper tray extender lever (1) and slide the lever to the desired position. Press and slide the paper length guide (2) until it lightly touches the end of the paper stack. 1 2 3. 4. 5. 6. Position the width guide by pressing the lever and sliding it towards the stack of paper, until it gently touches the side of the stack. Insert the paper tray into the printer.
Loading Paper Acceptable print media is plain paper from 3.0 x 5.0 inches to 8.5 x 14 inches Legal (76 mm x 127 mm to 216 mm x 356 mm) and weighing between 16 lb and 58 lb (60 g/m² and 220 g/m²). For more media specifications, refer to Supported Paper. Loading the Manual Feed Slot 1. Press to open the manual feed slot, located on the front of the printer. Note: The manual feed slot holds 1 sheet of the following media: 20 lb (80 g/m²) plain paper, transparency, label, envelope, or cardstock. 2.
Loading Paper To select a paper type, press the up/down arrows to select Paper Type, then press OK. Press the up/down arrows to select the paper type you want, then press OK. When printing from your computer, ensure you select the Paper option in the print driver to specify the correct paper size and type. For the source, you must select Manual Feed Slot. Not confirming the paper details may result in printing delays.
Loading Paper 3. 4. Load the envelope short edge feed and with the flap facing down as shown in the illustration. Adjust the paper guide to the width of the print material. Note: If the media prints with curl, wrinkles, a crease, or black bold lines, open the rear cover and print again. 5. 6. After loading paper, if prompted, verify the paper size and type settings on the screen. To keep the same settings, press OK.
Setting Paper Size and Type Setting Paper Size and Type After loading paper in the paper tray, set the paper size and type using the control panel. These settings will apply to Copy mode. To change the paper tray settings on your computer, use Xerox Easy Printer Manager or Xerox® CentreWare® Internet Services. For details, refer to Changing Tray Settings at the Computer. Alternatively, when printing, select the paper size and type in the application program you use on your computer.
Setting Paper Size and Type Changing Tray Settings at the Computer If your device is directly connected to your computer using a USB direct connection, the paper settings can be set using Xerox Easy Print Manager. If your device is Ethernet or Wireless connected, the Xerox Easy Printer Manager connects to Xerox® CentreWare® Internet Services for configuring device settings. Changing Tray Settings Using Xerox® CentreWare® Internet Services 1. 2. At your computer, open a Web browser.
Setting Paper Size and Type Changing Tray Settings Using Xerox Easy Printer Manager 1. 2. 3. 4. At your computer, open Xerox Easy Printer Manager. Select the printer. Click Advanced Setting or Machine Settings. If using Windows, click Device Settings. Note: If your device is Ethernet or Wireless connected, device settings are configured using Xerox® CentreWare® Internet Services. Refer to Changing Tray Settings Using Xerox® CentreWare® Internet Services. 5. 6. 7.
Media Output Locations Media Output Locations The device has two output locations: • Output tray, face down, up to a maximum of 120 sheets of 20 lb (80 g/m²) paper. • Rear cover, face up, one sheet at a time. The device sends output to the output tray by default. If special media, such as envelopes, print out with wrinkles, curl, creases, or black bold lines, the rear cover should be used for the output. Open the rear cover and keep it open while printing one sheet at a time.
Media Output Locations Using the Rear Cover When using the rear cover, paper comes out of the device face up. Printing from the manual feed slot to the rear cover provides a straight paper path and might improve the output quality when printing on envelopes or special media. Whenever the rear cover is open, the output is delivered there. CAUTION: The fuser area inside the rear cover of your device becomes very hot when in use. Take care when you access this area.
Maintenance 7 This chapter includes: • • • • • General Precautions .................................................................................................................................................... 167 Cleaning the Printer .................................................................................................................................................... 168 Supplies...........................................................................................................
General Precautions General Precautions CAUTION: Do not expose the drum cartridge to direct sunlight or strong indoor fluorescent lighting. Do not touch or scratch the surface of the drum. CAUTION: When cleaning your printer do not use organic or strong chemical solvents or aerosol cleaners. Do not pour fluids directly into any area. Use supplies and cleaning materials only as directed in this documentation. WARNING: Keep all cleaning materials out of the reach of children.
Cleaning the Printer Cleaning the Printer WARNING: When cleaning the printer do NOT use organic or strong chemical solvents or aerosol cleaners. Do NOT pour fluids directly onto any area. Use supplies and cleaning materials only as directed in this documentation. Keep all cleaning materials out of the reach of children. WARNING: Do not use pressurized air-spray cleaning aids on or in this equipment.
Cleaning the Printer 5. 6. Wipe the white underside of the automatic document feeder until it is clean and dry. Close the automatic document feeder. Cleaning the Automatic Document Feeder Rollers Ensure that you clean the automatic document feeder rollers when you clean the scanner. 1. 2. 3. Open the top cover of the automatic document feeder. With a clean, lint-free cloth that is moistened with water, wipe the feed rollers until they are clean. Close the automatic document feeder top cover.
Cleaning the Printer Cleaning the Interior During the printing process, paper, toner, and dust particles can accumulate inside the printer. This can cause print quality problems, such as toner specks or smearing. Cleaning inside the printer clears and reduces these problems. 1. Power off the printer and unplug the power cord. Wait for the printer to cool down. 2. 3. Open the front cover of the printer. Pull the toner cartridge out and place it on a clean flat surface.
Cleaning the Printer 5. 6. Re-install the drum cartridge and then the toner cartridge. Tabs on the sides of the cartridge and corresponding grooves within the printer will guide the cartridge into the correct position until each locks into place. Close the front cover. 1 2 7. Plug in the power cord and power on the printer. When the green system status light is solid, the printer is ready.
Supplies Supplies Consumables Consumables are printer supplies that get depleted during the operation of the printer. Consumable items for this printer include the following: • • Toner Cartridge Drum Cartridge Install only new cartridges in your printer. If a used toner cartridge is installed, then the toner remaining amount displayed could be inaccurate. To ensure print quality, the toner cartridge has been designed to cease functioning at a predetermined point.
Supplies Ordering Supplies A warning appears on the control panel when supplies near their replacement time. Verify that you have replacements on hand. It is important to order these items when the messages first appear to avoid interruptions to your printing. An error message appears on the control panel when supplies must be replaced. CAUTION: Use of non-Xerox supplies is not recommended.
Supplies Printing Supplies Reports at the Control Panel Supplies Information Report The Supplies Information report provides coverage information and part numbers for reordering supplies. The date a supply item was installed appears on the report. To print the Supplies Information report: 1. 2. 3. 4. To access the System Menus, press the Machine Status button on the control panel. Press the up/down arrows to select Information Pages and press OK.
Supplies Toner Cartridge General Precautions WARNING: • • • • When replacing the toner cartridge, be careful not to spill the toner. If any toner spills, avoid contact with clothes, skin, eyes, and mouth. Do not inhale the toner dust. Keep toner cartridges out of the reach of children. If a child accidentally swallows toner, have the child spit out the toner, and rinse the mouth with water. Consult a physician immediately. Use a damp cloth to wipe off spilled toner.
Supplies 3. Slowly shake the cartridge five or six times to distribute the toner evenly inside the cartridge. Note: If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric. 4. 5. Re-install the toner cartridge by inserting it slowly into the printer. Close the front cover. Make sure that the door is securely closed. When the green system status light is solid, the printer is ready.
Supplies 4. Slowly shake the new cartridge five or six times to distribute the toner evenly inside the cartridge. Note: If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric. 5. 6. Hold the cartridge by the handle. Slowly insert the cartridge into the opening in the printer. Tabs on the sides of the cartridge and corresponding grooves within the printer will guide the cartridge into the correct position until it locks into place.
Supplies Replacing the Drum Cartridge 1. 2. Open the front cover. Pull the toner cartridge out and place it on a clean flat surface. 3. Pull the drum cartridge out slowly. 1 2 4. Remove the new drum cartridge from the packaging. Follow directions on the packaging to remove the tape and appropriate packaging pieces from the new cartridge. Use the handle on the cartridge to avoid touching sensitive parts that can be easily damaged.
Managing the Printer Managing the Printer Billing Meter Information You can view billing meter information at the control panel or from Xerox® CentreWare® Internet Services. The billing meter displays the total number of impressions that the printer generated or printed during its lifetime. You cannot reset the counters. A page is counted as one side of a sheet of paper. For example, a sheet of paper that is printed on two sides counts as two impressions. Viewing Billing Information at the Control Panel 1.
Managing the Printer Maintenance Options When you install your device, you can set up parameters for managing maintenance features. To set the Maintenance options: 1. 2. 3. 4. 5. 6. To access the System Menus, press the Machine Status button on the control panel. Press the up/down arrows to select System Setup and press OK. Press the up/down arrows to select Maintenance and press OK.
Managing the Printer Updating the Software 1. 2. 3. 4. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return. Select Properties. Select Maintenance. Select Upgrade Management. Note: If prompted to enter a user name and password, for information about logging in as an administrator, refer to Accessing the Xerox® CentreWare® Internet Services Administrator Account. 5. 6. 7. 8. 9. Select the Upgrades enable check box.
Moving the Printer Moving the Printer WARNING: • • • To lift the printer, always use the hand holds on each side of the printer. When moving the printer, do not tilt or turn it upside down as the inside of the printer may become contaminated with toner, which can cause damage to the printer or adversely affect print quality. To prevent you from dropping the printer or injury, lift the printer firmly by gripping the recessed areas on both sides of the printer.
Troubleshooting 8 This chapter includes: • • • • • • • Overview .......................................................................................................................................................................... 184 General Troubleshooting .......................................................................................................................................... 190 Paper Jams ............................................................................................
Overview Overview This section provides information on what to do if a problem occurs with your printer. If a problem occurs, messages appear on the control panel display to indicate the error. Problem Solving Procedure Perform the following problem solving procedure: 1. 2. 3. 4. Check the display message to see what kind of error has occurred. If several messages appear, press the up/down arrows to select the message you want to solve. Use the information provided in this chapter to resolve the problem.
Overview Color Status Description Orange Blinking Small amount of toner is left in the toner cartridge. Prepare a new cartridge for replacement. You may temporarily increase the printing quality by redistributing the toner, refer to Redistributing Toner. On The toner cartridge has almost reached its estimated cartridge life. It is recommended to replace the toner cartridge, refer to Replacing the Toner Cartridge. Blinking The printer is connecting to a wireless network.
Overview Message Meaning Suggested Solutions Replace Drum Cart. The drum cartridge has reached end of life. Replace the drum cartridge. To replace the drum cartridge, follow the instructions included with the drum cartridge packaging, or refer to Replacing the Drum Cartridge. Toner is low. Order Print Cart. The toner cartridge is nearing end of life. • Reorder a new toner cartridge now. • Do not replace the toner cartridge until the message is displayed to replace it.
Overview Message Meaning Suggested Solutions Open Fuser error During operation, the fuser is not reaching operational temperature. • Power off the device, then power on the again. • If the problem persists, call for Service. Low Heat error Over Heat error The fuser temperature is too high. Motor error Turn off then on A device error has occurred. • Power off the device, then power on the again. • If the problem persists, call for Service. UI Error A communication error has occurred.
Overview Message Meaning Suggested Solutions Wrap Jam Call for Service A jam has occurred in the rear exit area of the device. • Open the rear door, remove any paper, then close the door. For instructions, refer to Clearing Paper Jams from the Rear Exit Area. • If you are unable to clear the jam, call for service. Jam at document feeder A jam has occurred in the automatic document feeder. 1. Open the document feeder top left cover. 2. Remove the jammed original document. 3.
Overview Message Meaning Suggested Solutions Lock is exist The folder already exists in the file location. • The device cancels the job. Change the settings for the job, then try the job again. • If the problem persists, contact your System Administrator. Filename is too long The filename is too long and file access has been denied. • The device cancels the job. Change the settings for the job, then try the job again. • If the problem persists, contact your System Administrator.
General Troubleshooting General Troubleshooting This section contains procedures to help you locate and resolve problems. You can resolve some problems by simply restarting the printer. Restarting the Printer To restart the printer, refer to Power Options. Note: If restarting the printer does not resolve the problem, refer to Printer Fails to Power On and Printer Resets or Powers Off Frequently.
General Troubleshooting Printer Fails to Power On Probable Causes Solutions The power switch is not switched on. At the printer control panel, press the Power On/Off button. For details, refer to Powering On the Printer. The power cord is not plugged into the outlet correctly. Power off the printer, confirm that the power cord is plugged in correctly to the printer and the outlet, then power on the printer. The printer requires a full reset.
General Troubleshooting Paper Tray Fails to Close Probable Causes Solutions Debris or an object is blocking the paper tray. Remove the debris or object that is blocking the paper tray. Printing Takes Too Long Probable Causes Solutions The printer is set to a slower printing mode. For example, the printer is set to print on Heavy weight paper. It takes more time to print on certain types of special paper. Ensure that the paper type is set properly in the print driver and at the printer control panel.
General Troubleshooting Probable Causes Solutions The printer is busy. • Determine if a previous print job is the problem. If necessary, delete the previous print job. • Load paper in the tray. • At the printer control panel, press the Job Status button. If the print job is not in the Active Jobs or Completed Jobs list, check the Ethernet connection between the printer and computer. Power off the printer, then power it on again. • At the printer control panel, press the Job Status button.
General Troubleshooting Printer Makes Unusual Noises Probable Causes Solutions There is an obstruction or debris inside the printer. 1. 2. Power off the printer. Remove the obstruction or debris. Note: If you cannot remove the obstruction or debris, contact a service representative Condensation has Formed Inside the Printer Moisture can condense inside a printer when the humidity is above 85% or when a cold printer is in a warm room.
Paper Jams Paper Jams Minimizing Paper Jams The printer is designed to function with minimal paper jams using Xerox® supported paper. Other paper types can cause jams. If supported paper is jamming frequently in one area, clean that area of the paper path. The following can cause paper jams: • • • • • • Selecting the incorrect paper type in the print driver. Using damaged, creased, damp or highly curly paper. Using unsupported paper. Loading paper incorrectly. Overfilling the tray.
Paper Jams Locating Paper Jams WARNING: To avoid injury, never touch a labeled area on or near the heat roller in the fuser. If a sheet of paper is wrapped around the heat roller, do not try to remove it immediately. Power off the printer immediately, and wait 30 minutes for the fuser to cool. After the printer cools, try to remove the jammed paper. If the error persists, contact a service representative. CAUTION: Do not attempt to clear any paper jams using tools or instruments.
Paper Jams Clearing Paper Jams Clearing Paper Jams from the Automatic Document Feeder To resolve the error that appears on the control panel, clear all paper from the automatic document feeder areas. Note: To prevent document jams, use the platen glass for heavy weight, light weight, or mixed paper type originals. 1. 2. 3. Remove any remaining originals from the automatic document feeder. Open the automatic document feeder cover. Gently remove the jammed paper from the automatic document feeder.
Paper Jams Clearing Paper Jams from Tray 1 To resolve the error that appears on the control panel, clear all paper from the paper path. Note: If you cannot clear the paper jam by following this procedure, refer to Clearing Paper Jams from Inside the Printer. 1. 2. Pull out the paper tray. Remove any jammed paper by gently pulling it straight out. 3. Release the two green latches positioned above where the paper tray sits. 4.
Paper Jams 5. 6. Push the baffle back up in place until the two latches click. Ensure the paper is loaded correctly. Insert the tray back into the printer until it snaps into place. Printing automatically resumes. Clearing Paper Jams at the Manual Feed Slot To resolve the error that appears on the control panel, clear all paper from the manual feed slot. 1. If the paper is not feeding properly, pull the paper out of the printer. 2. Close the manual feed slot cover.
Paper Jams 3. 4. Open the printer front cover and then close it. Re-load the paper in the manual feed slot to resume printing. Clearing Paper Jams from Inside the Printer To resolve the error that appears on the control panel, clear all paper from inside the printer. CAUTION: Some areas of the printer are hot. Take care when removing paper from the printer. 1. Open the front cover. Pull the toner cartridge out. 2. Remove the jammed paper by gently pulling it straight out.
Paper Jams 3. 4. Re-install the toner cartridge by inserting it slowly into the printer. Close the printer cover. Printing automatically resumes. Clearing Paper Jams from the Rear Exit Area To resolve the error that appears on the control panel, clear all paper from the rear exit area. 1. Open the rear cover of the printer. 2. Press down and pull out the green latches and attached baffle on either side of opening.
Paper Jams 3. Remove any paper you see, working slowly so that you don’t tear any pieces or damage printer parts. 4. After removing the paper you see, pull the baffle up until the latches click into place. 5. Close the rear cover. Printing will resume automatically.
Paper Jams Troubleshooting Paper Jams The following charts list some conditions that may occur and the recommended solutions. Follow the suggested solutions until the problem is corrected. If the problem persists, call for service. Multiple Sheets Pulled Together Probable Causes Solutions The paper tray is too full. Remove some of the paper. Do not load paper above the fill line. The edges of the paper are not even. Remove the paper, align the edges, then reload the paper in the tray.
Paper Jams Paper Misfeeds Probable Causes Solutions The originals keep jamming in the automatic document feeder. If an original does not feed into the printer, the automatic document feeder rubber pad may need to be replaced. Contact a service representative. The paper is not positioned correctly in the tray. • Remove the misfed paper, then reposition it in the tray. • Adjust the paper guides in the tray to match the size of the paper. The paper tray is too full. Remove some of the paper.
Printing Problems Printing Problems If your printer is not printing correctly, refer to the following tables. Symptoms Causes Solutions The printer does not print. The printer is not receiving power. • Check the power cord connections. • Check the power switch and the power source. The printer is not selected as the default printer. Select your printer as your default printer in Windows. Check the printer for the following: • The front cover is not closed. Close the front cover. • Paper is jammed.
Printing Problems Symptoms Causes Solutions Half the page is blank. The page orientation setting may be incorrect. Change the page orientation in your application. See the print driver help screen. The paper size and the paper size settings do not match. • Ensure that the paper size in the print driver settings matches the paper in the tray. • Or, ensure that the paper size in the print driver settings matches the paper selection in the software application settings you use.
Printing Problems Symptoms Causes Solutions Before printing, the printer emits vapor near the output tray. Using damp paper can cause vapor during printing. • Load a new batch of paper. • To avoid the paper absorbing too much moisture, do not open packages of paper until required. The printer does not print special- sized paper, such as billing paper. Paper size and paper size setting do not match. Set the correct paper size in the Custom Paper Size Settings in the Print Options.
Printing Problems Common Windows Problems Messages Solutions “File in Use” message appears during installation. Exit all software applications. Remove all software from the printer’s startup group, then restart Windows. Re-install the print driver, refer to Installing Printer Software. “General Protection Fault”, “Exception OE”, “Spool 32”, or “Illegal Operation” messages appear. Close all other applications, reboot Windows and try printing again.
Printing Problems Common Linux Problems Symptoms Solutions The printer does not print. • Check if the print driver is installed on your system. • Make sure that your printer is displayed in the Printers list. If not, open the Add new printer wizard to set up your printer. • Check if the printer is started. Open the Printers configuration window and select your printer from the printer list. Look at the description in the Selected printer pane. If its status contains Stopped, press the Start button.
Printing Problems Symptoms Solutions Error message “Cannot open port device file” displays when printing a document. Avoid changing print job parameters while a print job is in progress. Known versions of CUPS server break the print job whenever print options are changed and then try to restart the job from the beginning. Since Unified Linux Driver locks the port while printing, the abrupt termination of the driver keeps the port locked and unavailable for subsequent Print jobs.
Printing Problems Common Macintosh Problems Symptoms Solutions The printer does not print PDF files correctly. Some parts of graphics, text, or illustrations are missing. • Printing the PDF file as an image may enable the file to print. Switch on Print As Image from the Acrobat printing options. • It will take longer to print when you print a PDF file as an image. The document has printed, but the print job has not disappeared from the spooler in Mac OS X10.3.2. Update your MAC OS to OS X 10.
Print-Quality Problems Print-Quality Problems Your printer is designed to produce consistently high-quality prints. If you observe print-quality problems, use the information in this section to troubleshoot the problem. For more information, go to www.xerox.com/office/B205support. CAUTION: The Xerox® Warranty or Service Agreement does not cover damage caused by using unsupported paper or specialty media.
Print-Quality Problems Symptoms Solutions Toner specks • The paper may not meet specifications; for example, the paper may be too moist or rough. For details, refer to Supported Paper. • The transfer roller may be dirty. Clean the inside of your printer, refer to Cleaning the Printer. • The paper path may need cleaning, refer to Cleaning the Printer. Dropouts If faded areas, generally rounded, occur randomly on the page: • A single sheet of paper may be defective. Try reprinting the job.
Print-Quality Problems Symptoms Solutions Toner smear If toner smears on the page: • Clean the inside of the printer, refer to Cleaning the Printer. • Check the paper type and quality. For details, refer to Supported Paper. • Remove the toner cartridge and install a new one, refer to Replacing the Toner Cartridge. Vertical repetitive defects If marks repeatedly appear on the printed side of the page at even intervals: • The toner cartridge may be damaged.
Print-Quality Problems Symptoms Solutions Curl or wave • Ensure that the paper is loaded properly. • Check the paper type and quality. Both high temperature and humidity can cause paper curl. For details, refer to Supported Paper. • Turn the stack of paper over in the tray. Also try rotating the paper 180 degrees in the tray. • Change the printer option and try again. Go to Printing Preferences, click Paper tab, and set type to Light weight. • If job is simplex, leave the rear cover open.
Print-Quality Problems Symptoms Solutions Character Voids Character voids are white areas within parts of characters that should be solid black: • If you are using transparencies, try another type of transparency. Because of the composition of transparencies, some character voids are normal. • You may be printing on the wrong surface of the paper. Remove the paper and turn it around. • The paper may not meet paper specifications.
Copy and Scan Problems Copy and Scan Problems If the copy or scan quality is poor, refer to the following table. Symptoms Solutions Copies are too light or too dark. Use Lighten/Darken in the Copy service to lighten or darken the copies. For details, refer to Copy Options. Smears, lines, marks, or spots appear on copies. • If the defects are on the original, use Background Suppression in the Copy service to lighten the background of your copies. For details, refer to Copy Options.
Copy and Scan Problems Symptoms Solutions The unit scans very slowly. • If the printer is printing received data, wait to scan your document after the received data has been printed. • Keep in mind that graphics are scanned more slowly than text.
Getting Help Getting Help Your printer includes utilities and resources to help you troubleshoot printing problems. Viewing Warning Messages on the Control Panel When a warning condition occurs, the printer alerts you of the problem. A message appears on the control panel. Warning alerts inform you about printer conditions, such as low supplies or low paper supply that require your attention. If more than one warning condition occurs, only one warning message appears on the control panel at a time.
Getting Help Using the Integrated Troubleshooting Tools To assist with troubleshooting, your printer has a set of Information Pages that you can print. These pages include configuration, font and error information. Printing an Error Message Report Using the Control Panel 1. 2. 3. 4. To access the System Menus, press the Machine Status button on the control panel. Press the up/down arrows to select Info. Pages and press OK. Press the up/down arrows to select Error Msg. and press OK.
Getting Help Locating the Serial Number The printer’s serial number is located on the data plate on the rear cover, and is printed on the Configuration report. It is also displayed on the Machine Status System Setup Maintenance Serial Number screen. For more information about printing the Configuration report, refer to Information Pages.
9 Security This chapter describes how to configure the Security features for the device. The following topics are mentioned in this chapter: • • • • • • • • • • • • Xerox® CentreWare® Internet Services ................................................................................................................ 223 Secure HTTP....................................................................................................................................................................
Xerox® CentreWare® Internet Services Xerox® CentreWare® Internet Services Xerox® CentreWare® Internet Services is the administration and configuration software installed on the embedded Web server in the printer. Xerox® CentreWare® Internet Services software allows you to configure and administer the printer from a Web browser. Xerox® CentreWare® Internet Services requires: • • • A TCP/IP connection between the printer and the network in Windows, Macintosh or Linux environments.
Xerox® CentreWare® Internet Services Accessing the Xerox® CentreWare® Internet Services Administrator Account Many features in Xerox CentreWare Internet Services require an administrator user name and password. When updating Security options, you will be prompted to enter the Administrator Account login details. ® ® To access the Xerox CentreWare Internet Services Administrator Account: ® 1. 2. ® At your computer, open a Web browser. In the address field, type the IP address of the printer.
Xerox® CentreWare® Internet Services Changing the System Administrator Password To prevent unauthorized changes to printer settings, ensure the Administrator Account password is changed regularly. Be sure to store the password in a secure location. Note: If you are accessing Xerox CentreWare Internet Services for the first time after printer installation, you will be prompted to change the Administrator Account password.
Secure HTTP Secure HTTP To establish a Secure HTTP (HTTPS) connection to the printer, you can use TLS to encrypt data sent over HTTP. You can enable TLS encryption for the following features. • Configuring the printer in Xerox® CentreWare® Internet Services • • Printing from Xerox® CentreWare® Internet Services Printing using IPP Note: TLS encryption is protocol-independent. You can choose to use, or not to use TLS for each protocol. Before you begin: • • Ensure that DNS is enabled and configured.
IP Filtering IP Filtering You can prevent unauthorized network access by creating an IP Filter to block or allow data sent from particular IP addresses. Note: Be careful not to filter the IP address of any device used to administer the printer. Enabling IP Filtering 1. 2. In Xerox® CentreWare® Internet Services, click Properties Security. Click IP Filtering.
IPSec IPSec Internet Protocol Security (IPSec) is a group of protocols used to secure Internet Protocol (IP) communications. The IPSec feature authenticates and encrypts each IP data packet.
Security Certificates Security Certificates A digital certificate is a file that contains data used to verify the identity of the client or server in a network transaction. A certificate also contains a public key used to create and verify digital signatures. One device proves its identity to another by presenting a certificate trusted by the other device. Or, the device can present a certificate signed by a trusted third party and a digital signature proving its ownership of the certificate.
Security Certificates Installing a Trusted Certificate Authority Certificate If the printer uses the Xerox Device Certificate, and a user attempts to access the printer using Xerox® CentreWare® Internet Services, an error message can appear in their Web browser. To avoid error messages, install a Trusted Certificate Authority (CA) Certificate in the Web browsers of all users. ® 1. 2. In Xerox® CentreWare® Internet Services, click Properties Security. Click Trusted Certificate Authorities.
Concealing or Showing Job Names Concealing or Showing Job Names You can conceal job names from displaying on the control panel, and in the Active Jobs and Completed Jobs lists in Xerox® CentreWare® Internet Services. 1. 2. In Xerox® CentreWare® Internet Services, click Properties Security. Click Conceal Job Names. Note: If prompted to enter a user name and password, for information about logging in as an administrator, refer to Accessing the Xerox® CentreWare® Internet Services Administrator Account.
802.1x 802.1x 802.1x is an Institute for Electrical and Electronics Engineers (IEEE) standard that defines a method for port-based network access control or authentication. In an 802.1x secured network, the printer must be authenticated by a central authority, typically a RADIUS server, before it can access the physical network. Before you begin: • • • Ensure that your 802.1x authentication server and authentication switch are available on the network. Determine the supported authentication method.
Displaying or Hiding Network Settings Displaying or Hiding Network Settings You can show or hide the IPv4 address or host name of the printer on the control panel. 1. 2. In Xerox® CentreWare® Internet Services, click Properties Security. Click Display Network Settings. Note: If prompted to enter a user name and password, for information about logging in as an administrator, refer to Accessing the Xerox® CentreWare® Internet Services Administrator Account. 3. 4.
System Timeout System Timeout You can specify how long the printer waits to log out an inactive user. Setting System Timeout Values 1. 2. In Xerox® CentreWare® Internet Services, click Properties Security. Click System Timeout. Note: If prompted to enter a user name and password, for information about logging in as an administrator, refer to Accessing the Xerox® CentreWare® Internet Services Administrator Account. 3. 4. 5.
USB Port Security USB Port Security You can prevent unauthorized access to the printer through USB ports by disabling the ports. Note: If USB ports are disabled, you cannot update the software or print from a USB Flash drive. Enabling or Disabling USB Ports 1. 2. In Xerox® CentreWare® Internet Services, click Properties Security. Click USB Port Security.
Restricting Access to the Web User Interface Restricting Access to the Web User Interface You can lock the Web User Interface for the device. When the Web User Interface is locked, all areas of the Web User Interface are inaccessible until users logs in. When the Web User Interface is unlocked, users can access all areas of the Web User Interface, except for areas that require administrator login. 1. 2. In Xerox® CentreWare® Internet Services, click Properties Security. Click Security Settings.
Software Verification Test Software Verification Test You can test the printer software to confirm that it is operating correctly. The test checks software files to confirm that they are not corrupt. If the printer software appears to function improperly, a Xerox representative can ask you to perform this test. 1. 2. In Xerox® CentreWare® Internet Services, click Properties Security. Click Software Verification Test.
Software Verification Test Xerox® B205 Multifunction Printer User Guide 238
Specifications A This chapter includes: • • • • • • Printer Specifications ................................................................................................................................................. 240 Feature Specifications ............................................................................................................................................... 244 Network Environment .............................................................................................
Printer Specifications Printer Specifications Standard Configuration Feature Specification Standard Functions Print, Copy, Scan, Email, USB Hardware Configuration 600 mHz Processor 256 MB Memory Automatic Document Feeder Main Paper Tray, Manual Feed Slot 2 Line LCD User Interface Connectivity Wired network Wireless Direct Connect USB Access From the front Print Speed • Up to 31 ppm on Letter (215 x 279 mm) • Up to 30 ppm on A4 (210 x 297 mm) First Print Out Time As fast as 8.
Printer Specifications Physical Specifications Weights and Dimensions Item Specification Width 15.8 inches (401 mm) Depth 14.3 inches (362 mm) Height 14.4 inches (365 mm) Weight 24.18 lb (10.97 kg) Clearance Requirements 69 cm 27.2 in 10 cm (3.9 in.) 10 cm (3.9 in.) 36 cm (14.2 in.) 60.1 cm (23.7 in) 10 cm (3.9 in.) 90.2 cm (35.
Printer Specifications Media Specifications Main Paper Tray 1 Feature Specification Capacity 250 sheets 20 lb (80 g/m²) paper Media Types Plain, Heavy weight, Light weight, Recycled, Cardstock, Bond, Archive Media Weights 16 - 43 lb (60 to 163 g/m²) Media Sizes A4, A5, A6, Letter, Legal, Executive, Folio, Oficio, ISO B5, JIS B5 Manual Feed Slot Feature Specification Capacity 1 sheet Media Types Plain, Heavy weight, Light weight, Cotton, Colored, Pre-Printed, Recycled, Transparency, Label, Ca
Printer Specifications Automatic Document Feeder Feature Specification Capacity Up to 40 sheets 20 lb (80 g/m²) Paper Weights 16 - 28 lb (60 to 105 g/m²) Paper Sizes • Width: 5.8 - 8.5 inches (148 - 216 mm) • Length: 5.8 - 14.
Feature Specifications Feature Specifications Print Features Feature Specification Speed • Letter: 31 ppm • A4: 30 ppm Maximum Print Area 8.5 x 14 inches US Legal (216 mm x 356 mm) Maximum Print Resolution • True: 600 x 600 dpi • Effective Output: up to 1200 x 1200 dpi Toner Cartridge Average Yields • Standard Toner Cartridge: 1500 standard prints Note: Not available in all regions.
Feature Specifications Scan Features Feature Specification Maximum Document Width 8.5 inches (216 mm) Effective Scan Width 8.
Network Environment Network Environment Item Specifications Network interface • Ethernet 10/100 Base-TX Wired LAN • 802.11b/g/n Wireless LAN Print from USB Yes Apple Airprint® Yes Google Cloud Print® Yes Network operating system • Windows® 7 - 10 • Windows® Server 2008, 2008 R2, 2012, 2012 R2, 2016, 2019 • Various Linux OS • Mac OS X 10.9 ~ 10.
System Requirements System Requirements Free HDD Space Operating System CPU RAM Windows Server® 2008 (32/64 bit) Intel® Pentium® IV 1 GHz (Pentium IV 2 GHz) 512 MB (2 GB) 10 GB Windows® 7 - 10 (32/64 bit) Intel® Pentium® IV 1 GHz 32-bit or 64-bit processor or higher 1 GB (2 GB) 16 GB • Support for DirectX® 9 graphics with 128 MB memory (to enable the Aero theme). • DVD-R/W Drive Windows® Server 2008, 2008 R2, 2012, 2012 R2, 2016, 2019 (64 bit) Intel® Pentium® IV 1 GHz (x86) or 1.
Electrical Specifications Electrical Specifications Feature Specification Frequency 50/60 Hz Electrical Voltage 110 - 127 VAC & 220 - 240 VAC Average • • • • • Power Save mode: 1.1 Watts Stand By mode: Less than 50 Watts Sleep mode: 1.
Environmental Specifications Environmental Specifications Feature Specification Operating Temperature both printer and consumables Between 0 - 50 oC (32 - 122 oF) Relative Humidity Optimal humidity range: 30 - 80% Note: Under extreme environmental conditions, such as 10 oC and 90% relative humidity, issues can occur due to condensation. Elevation For optimum performance, use the printer at elevations below 3100 M (10,170 ft.).
Regulatory Information B This appendix contains: • • • • Basic Regulations ......................................................................................................................................................... 251 Copy Regulations ......................................................................................................................................................... 256 Safety Certification ................................................................................
Basic Regulations Basic Regulations Xerox has tested this device to electromagnetic emission and immunity standards. These standards are designed to mitigate interference caused or received by this device in a typical office environment. United States FCC Regulations This device has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules.
Basic Regulations European Union The CE mark applied to this printer symbolizes a declaration of conformity by Xerox with the following applicable Directives of the European Union as of April 16, 2014: Radio Equipment Directive 2014/53/EU. Hereby, Xerox declares that the radio equipment model B205 is in compliance with Directive 2014/53/EU. The full text of the EU declaration of conformity is available at the following Internet address: www.xerox.com/environment_europe.
Basic Regulations Environmental Benefits of Duplex Printing Most Xerox devices have duplex printing, also known as 2-sided printing, capability. This enables you to print on both sides of the paper automatically, and therefore helps to reduce the use of valuable resources by reducing your paper consumption.
Basic Regulations Eco Certified to Office Machines CCD-035 This product is certified to EcoLogo standard for office machines, meeting all requirements for reduced environmental impact. As part of achieving certification, Xerox Corporation has proven this product meets the EcoLogo criteria for energy efficiency. Certified copier, printer, multifunctional device, and fax products must also meet criteria such as reduced chemical emissions and demonstrate compatibility with recycled supplies.
Basic Regulations Turkey RoHS Regulation In compliance with Article 7 (d). We hereby certify: "It is compliant with the EEE Regulation." “EEE yönetmeliğine uygundur.” Eurasian Economic Community Certification Russia, Belarus, and Kazakhstan are working to establish a common customs union, the Eurasian Economic Community, or EurAsEC. The Eurasian Economic Community members anticipate sharing a common regulatory scheme and common EurAsEC certification mark, the EAC Mark. Regulatory information for 2.
Copy Regulations Copy Regulations United States Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. 2. 3. 4.
Copy Regulations 5. 6. 7. 8. 9. Passports. Foreign Passports may be photographed. Immigration papers. Draft Registration Cards. Selective Service Induction papers that bear any of the following registrant information: • Earnings or Income • Court Record • Physical or Mental Condition • Dependency Status • Previous Military Service Exception: United States military discharge certificates may be photographed.
Copy Regulations 10. Documents, registers or records kept by public officials charged with the duty of making or issuing certified copies thereof, where the copy falsely purports to be a certified copy thereof. 11. Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner. This list is provided for your convenience and assistance, but it is not all-inclusive, and no liability is assumed for its completeness or accuracy.
Safety Certification Safety Certification This device is certified by the following agencies using the following safety standards. Agency Standard Underwriters Laboratories Inc. (US/Canada) UL 60950-1, 2nd Edition, 2014-10-14 CAN/CSA C22.2 No. 60950-1-07, 2nd Edition, 2014-10 Underwriters Laboratories Inc.
Material Safety Data Material Safety Data For Material Safety Data information regarding your printer, go to: • • North America: www.xerox.com/msds European Union: www.xerox.com/environment_europe For the Customer Support Center phone numbers, go to www.xerox.com/office/worldcontacts.
Recycling and Disposal C This appendix contains: • • • • All Countries ................................................................................................................................................................... 262 North America .............................................................................................................................................................. 263 European Union ..............................................................................
All Countries All Countries If you are managing the disposal of your Xerox product, please note that the printer may contain lead, mercury, perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market. For recycling and disposal information, contact your local authorities.
North America North America Xerox operates an equipment take-back and reuse/recycle program. Contact your Xerox representative (call 1-800-ASK-XEROX) to determine if this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment, or for local recycling and disposal information, contact your local authorities.
European Union European Union Some equipment may be used in both a domestic/household and a professional/business application. Domestic/Household Environment Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream. In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be segregated from household waste.
European Union Business Users in the European Union If you wish to discard electrical and electronic equipment, please contact your dealer or supplier for further information. Disposal Outside of the European Union These symbols are only valid in the European Union. If you wish to discard these items, please contact your local authorities or dealer and ask for the correct method of disposal. Battery Symbol Note This wheeled bin symbol may be used in combination with a chemical symbol.
Other Countries Other Countries Please contact your local waste management authority to request disposal guidance.
Other Countries Xerox® B205 Multifunction Printer User Guide 267
