User Manual

12 Small-Business-Class Color Printers and Multifunction Printers Evaluator Guide
Scanning and faxing powers the conversion
of paper to electronic documents, enabling
digital distribution and archiving of hard-copy
documents for increased workflow efficiency
and reduced consumables usage. Additional
tools let you manage documents and convert
scanned images into editable files.
Xerox
®
small-business-class multifunction
printers include powerful scanning
capabilities and helpful features that
streamline office-work processes for busy
individuals and small workteams.
SCAN FILE FORMATS
Xerox
®
multifunction printers allow you
to specify the file format into which the
scanned document is converted for greater
flexibility and to ensure compatibility with
potential recipients.
SCANNING CAPABILITIES
Digitize Paper-based Workflows*
VersaLink multifunction printers can scan
documents to create text-searchable PDFs
and single- and multi-page PDFs for easy
archiving, organizing and searching. This is
made possible with built-in optical character
recognition (OCR), a critical component in
digitizing any paper-based workflow.
Scan to PC / Mac
Scan a document at the multifunction
printer and route the digital file directly
to your network.
Scan to USB Memory Device
A standard USB port on the front of the
multifunction printer accepts any removable
USB memory device. Scanned documents can
be saved directly to the USB memory device
for increased document portability.
Scan to Email
Send scanned documents to multiple email
recipients at the same time directly from
the multifunction printer. This helpful
productivity feature eliminates the need to
scan a file to your workstation and emailing
the scanned document as an attachment.
Scan to Network
For fast and easy digital archiving, Xerox
®
multifunction printers with the Scan to
Network capability allow you to transfer
scanned documents over your network
directly to a host server or computer
using a specified network protocol,
such as FTP or SMB.
Scan-to App*
Access all your scan destinations and
features in one easy-to-find location on the
touchscreen UI.
Color Scanning
Multifunction printers with color scanning
capability allow your color documents to
retain their full-color characteristics when
scanned at the device.
LDAP Support
The Lightweight Directory Access Protocol,
or LDAP, enables the multifunction printer
to retrieve recipients’ contact information
directly from your network, eliminating the
need to manually enter email addresses and
fax numbers at the device.
FAXING CAPABILITIES
Xerox
®
multifunction printers help you
consolidate office devices without sacrificing
the powerful faxing capabilities you rely on
as an important communication tool.
Walk-up Fax
With walk-up fax capability, the multifunction
printer operates as a traditional fax machine,
using a standard telephone connection and
33.6 Kbps transmission speed.
LAN Fax
Multifunction printers with LAN fax
functionality let you fax documents directly
from your workstation via the print driver.
Fax Forward to Email
With fax forward to email, incoming fax
transmissions can be automatically routed
directly to your email inbox for convenient
fax receipt any place with Internet access.
Fax Forward
Allows you to forward received faxes to other
fax machines for easy distribution.
Fax Resolution
The fax resolution for each multifunction
printer is specified as the maximum number
of dots per inch (dpi).
Color Fax Send/Receive
The multifunction printer has the ability
to send and/or receive color faxes for
clearer communications.
Secure Fax Receive
When a fax containing sensitive information
is received by the multifunction printer, it
stays in memory until the intended recipient
enters a password at the device and allows
the document to print.
*VersaLink devices only.
Evaluating Productivity
Scanning and Faxing
Consider the benefits of paperless work processes.