User Manual

Small-Business-Class Color Printers and Multifunction Printers Evaluator Guide 17
Evaluating Ease of Use and Management
In most cases, individual users and small
businesses have limited access to IT
resources. Therefore, it’s important that the
color printer or multifunction printer you
purchase is easy to install, use and manage.
Evaluate the tools delivered with the printer
or multifunction printer, and whether they
will ease the task of installing the device and
simplify day-to-day usage and management.
Is the device simple to operate, and will users
quickly feel comfortable with it? Are the user
interfaces, both the front panel and print
driver, well designed and easy to navigate?
Xerox
®
color printers and multifunction
printers are designed to be set up and
installed by non-technical users. The included
quick install guide helps install optional
accessories, connect the printer to your
network and a power source,
and power-up the device.
Easy-access consumables, such as toner
cartridges, allow for fast, easy replacement
by any user for minimal device downtime.
Also, all Xerox drivers are Windows Hardware
Quality Labs (WHQL) certified, ensuring
compliance with Microsoft
®
standards
and seamless compatibility with Microsoft
Windows
®
environments.
Look for the following attributes and
features when evaluating the ease-of-
ownership offered by the color printers and
multifunction printers covered in this guide.
INSTALLATION AND MANAGEMENT
Xerox
®
Installer
The Xerox
®
Installer greatly simplifies the
driver installation process, getting your
printer or multifunction printer up and
running in about two minutes – with no
computer reboot required.
DHCP
With the DHCP networking protocol, your
color printer or multifunction printer will
automatically be assigned an IP address
and join your network.
Pre-installed Print Cartridges
Xerox
®
printers and multifunction printers
with pre-installed print cartridges are
virtually plug-and-play.
Xerox
®
CentreWare
®
Internet Services
(CentreWare IS) / Xerox
®
Embedded
Web Server
This allows networked users to connect
to their printer or multifunction printer
via any standard web browser to install
print drivers, monitor printer status, view
the print job queue, manage settings and
properties and access troubleshooting and
support resources.
Xerox
®
CentreWare Web Software
Office environments that have multiple
printers and multifunction printers
connected to their networks can install,
monitor, configure, track usage and
troubleshoot from any workstation via one
convenient and powerful web application.
Additionally, the interoperability of
CentreWare Web means it can be used
to monitor non-Xerox
®
devices as well.
Mac Friendly
And for users in Mac environments, peace
of mind comes from knowing that Xerox
®
printers and multifunction printers are the
devices of choice for more Mac users than
any other brand of office equipment.
DAY-TO-DAY USE
Bi-directional Print Drivers
With bi-directional print drivers, two-way
communication between your computer and
your printer or multifunction printer allows
you to receive helpful device-status updates
on your screen.
Xerox
®
Global Print Driver
®
This truly universal print driver lets you
install, upgrade and manage Xerox
®
and non-
Xerox
®
devices from a single driver.
Xerox
®
PrintingScout Status Manager
This driver-based feature monitors and
reports any printer condition that prevents
a print job from completing successfully.
PrintingScout is designed to provide timely
and useful information that allows users to
identify and resolve their own printing issues.
Run Black
With the Run Black feature, the printer or
multifunction printer will continue printing
in black even if it runs out of cyan, yellow or
magenta toner.
Front-panel Toner-level Gauges
Conveniently located on the device’s front
panel, intuitive indicators let users quickly
see how much toner remains.
Take a look at how easy the device is to use and manage on a network.