ColorQube 9201/9202/9203 TM ColorQube 9201/9202/9203 System Administrator Guide TM
© 2009 Xerox Corporation. All rights reserved. Xerox® and the sphere of connectivity design are trademarks of Xerox Corporation in the US and/or other countries. Product names and trademarks of other companies are hereby acknowledged. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document Version: 1.0 (05/09).
Table of Contents 1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Xerox ColorQube™ Series . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Customer Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 2 Device Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1 Front View. . . . . . . . . . .
ColorQube™ 9201/9202/9203 Job Deletion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8 Extensible Service Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9 SMart eSolutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9 Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ColorQube™ 9201/9202/9203 TCP/IP Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Configure Static Addressing using the Device . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Configure Dynamic Addressing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4 IPv4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ColorQube™ 9201/9202/9203 Windows XP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7 Xerox Printer Installer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7 Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7 Connect to an Existing Print Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ColorQube™ 9201/9202/9203 Security Policies: To enable IP Sec . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-12 Host Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-13 Protocol Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-14 Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ColorQube™ 9201/9202/9203 Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-1 Complete the Fax Setup Screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-2 Configure Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-3 Deferred Fax Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ColorQube™ 9201/9202/9203 How Do I Upgrade the Software? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22-1 Upgrade via Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22-2 Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22-2 System Software Version . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ColorQube™ 9201/9202/9203 x System Administrator Guide
1 Introduction This guide has been created for System Administrators who need to install, set up and manage printers and other services on their network. To use the procedures in this Guide effectively, System Administrators must have previous experience working in a network environment and must possess Supervisor, Administrator, Account Operator, or equivalent rights to the network. They must also have prior knowledge of how to create and manage network user accounts.
Introduction Foreign Device Interface ColorQube™ 9201/9202/9203 ColorQube™ 9201 ColorQube™ 9202 ColorQube™ 9203 Option Option Option Related Information Sources Information available for this product series consists of: • The System Administrator Guide (this guide) • The Quick Use Guide • The Interactive User Guide • The Advanced User Guide • The Xerox website www.xerox.
Device Connection 2 This chapter describes how to connect your device to a network and configure Ethernet settings.
Device Connection ColorQube™ 9201/9202/9203 Rear View Connection Panel Power Cable Inserting the SIM Card Connection Panel Inserting the SIM Card 2-2 System Administrator Guide
ColorQube™ 9201/9202/9203 Device Connection Device Control Panel Overview Job Status Language Services Home Services Machine Status Display and Touch Screen Numeric Keypad Dial Pause Log In/Out Help Cancel Start Interrupt Printing Stop Clear All Power Initial Connection Follow these steps to physically connect your device to the network. 1. Connect the Power Cable Ensure the device is connected to a suitable power supply and that the power cord is fully plugged in to the electrical outlet.
Device Connection ColorQube™ 9201/9202/9203 To access the Welcome Page or Properties tab of Internet Services, TCP/IP and HTTP must be enabled on the device as described in the Introduction on page 1-1 of this guide. Complete the Installation Wizard If this is the first time the device has been powered on, the Installation Wizard will run. If this screen does not appear, proceed to Network Connectivity in this chapter. 1. At the Installation Wizard screen, touch [Next]. 2.
ColorQube™ 9201/9202/9203 Device Connection Ethernet Configuration Ethernet Port The Ethernet Interface is set to auto detect the speed of your network. The device supports the following selectable speeds: • • • • • • • Auto 10Mbps Half-Duplex 10Mbps Full-Duplex 100 Mbps Half-Duplex 100 Mbps Full-Duplex 1 Gbps Half-Duplex.
Device Connection ColorQube™ 9201/9202/9203 3. Press the button, and then the [Tools] tab. 4. Wait for the screen to refresh, touch [Network Settings], touch [Advanced], if a warning message appears, touch [Continue]. 5. Touch the [HTTP Settings] button, touch [Enable], touch [Save], then touch [Close] to return to the Network Setting screen. 6. Touch [TCP/IP Settings]. 7.
ColorQube™ 9201/9202/9203 Device Connection The Welcome screen will display. Header Panel Menu Panel Main Panel The Internet Services home page contains three panels without visible boundaries. You can change the left and right panel sizes by dragging the boundary between them. • • • Header Panel: displays the header for all pages. The header includes the CentreWare Internet Services logo and model of the device.
Device Connection ColorQube™ 9201/9202/9203 Setup HTTP The Internet Services HTTP screen enables the System Administrator to specify the Keep Alive Timeout, Maximum Connections, Port Number and Secure HTTP (SSL) settings. 1. At your Workstation, open the web browser, enter the IP Address of the device in the Address bar, and press [Enter]. 2. Click on the [Properties] tab. 3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. 4.
ColorQube™ 9201/9202/9203 Device Connection How to Add or Change a Static IP Address when there is no DHCP Server Available At the Device 1. Press the button. 2. Enter the Administrator’s User Name [admin], touch [Next], enter the Password [1111], then touch [Enter]. 3. Touch the button. 4. Touch [Tools]. 5. Touch [Network Settings]. 6. Touch [TCP/IP Settings]. 7. Touch [Dynamic Addressing]. 8. Touch [Disable] to disable DHCP, and touch [Save]. 9.
Device Connection ColorQube™ 9201/9202/9203 Configure additional purchased options Refer to the Options section of this guide and follow the instructions provided. Note If you are installing multiple devices on your network, you may find the Cloning feature useful. This feature enables you to copy a number of configuration settings from one device to another. For more information, see the Cloning topic in this guide. This device offers enhanced security.
General Setup 3 Set a Description for the Device The CentreWare Internet Services Properties Description page contains information that identifies a specific device model, name and physical location. 1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. 2. Click on the [Properties] tab. 3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. 4. Click on the [Login] button. 5.
General Setup ColorQube™ 9201/9202/9203 3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. 4. Click on the [Login] button. 5. Click on the [Security] link. 6. Select [Admin Password] in the directory tree. 7. Ensure New Password tab is highlighted on the top of the screen. 8. Enter detail in the [New Password] and [Retype New Password] fields. 9. Click on the [Apply] button.
ColorQube™ 9201/9202/9203 4. Touch [Device Settings]. 5. Touch [Configuration/Information Pages]. 6. Touch the [No] button under Print Configuration at Power On. 7. Touch [Save]. 8. Press the button, then touch [Logout] to exit the Tools pathway. General Setup Configure Print Protocols 1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. 2. At the welcome page, click on the [Configure Device] button. 3.
General Setup ColorQube™ 9201/9202/9203 5. Select [Configuration Overview] in the directory tree. 6. Click on the [Settings] button next to the service that you want to configure, for example E-mail. Note If you cannot see any services, then they have not been installed on your device. 7. Click the [Configure] button next to each step and enter the information to configure your service. Click on the [Save] button when you have finished with each screen. 8.
ColorQube™ 9201/9202/9203 General Setup 4. Click on the [Login] button. 5. Click on the [General Setup] link. 6. Select [Cloning] in the directory tree. 7. From the Create Clone File area, check to boxes next to the feature to select the settings that you wish to clone. To clone all features, click on the [Select All] button, or to customize the configuration file disable any of the features by clicking the checkboxes next to the feature(s) and then click on the [Clone] button. 8.
General Setup 9. ColorQube™ 9201/9202/9203 Click on the [OK] button, when you see a dialog box that says “Properties have been successfully modified”. TIFF (Tagged Image File Format) Settings Tagged Image File Format is a multi-platform format for raster (bitmapped) graphics. Nearly every graphics application can read and write TIFF. Depending upon your needs, select which version of TIFF Compression the device will use. • • • TIFF 6.0 (old JPEG) TIFF Specification Supplement 2 (new JPEG).
ColorQube™ 9201/9202/9203 General Setup XPS Settings XPS is Microsoft's new electronic paper format, an alternative to PDF. XPS is currently supported as a saved file format in Microsoft Office 2007, with an XPS viewer built into Windows Vista. Microsoft states that Windows vista uses the XPS format as a document format, a windows spool file format, and a page description language for printers.
General Setup ColorQube™ 9201/9202/9203 Accessing Workflow Scanning, E-mail, or Internet Fax Settings 1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. 2. Click on the [Properties] tab. 3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. 4. Click on the [Login] button. 5. Click on the [Services] link. 6. Click on either [Workflow Scanning], [E-mail], or [Internet Fax] link. 7.
ColorQube™ 9201/9202/9203 4. Touch the [Tools] tab. 5. Touch [Security Settings]. 6. Touch [Authentication]. 7. Touch [Job Deletion]. 8. Touch either: • • 9. General Setup [All Users] to allow any user to delete any job in the job list. There is no authentication needed when the user clicks on a job in the job list and selects Delete. [System Administrators Only] to allow only users with administrative access (password) to delete jobs.
General Setup ColorQube™ 9201/9202/9203 SMart eSolutions Information 1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. 2. Click on the [Status] tab. 3. Select [SMart eSolutions] in the directory tree. 4. In the Enrollment section, verify that the [Enrolled] radio button is selected. 5. The Communication Setup section indicates if your device is successfully communicating to Xerox.
ColorQube™ 9201/9202/9203 General Setup 8. Select Fast Resume to [On] to reduce the time taken for the device to wake up. This will change the default sleep/low timeout and increase energy usage. 9. Click on the [Apply] button to accept the changes or [Undo] to return the settings to their previous values. Alert Notification In the Alert Notification section you can set up groups to notify (by e-mail) when problems occur on the device. Alert notification is configured via Internet Services.
General Setup 3. ColorQube™ 9201/9202/9203 When you have finished making changes click on the [Apply] button to save or [Undo] to cancel. The “Settings confirmed. Send test e-mail?” window will appear. Click on the [OK] button if you wish to send a test e-mail to the Alert Notification recipient(s), or [Cancel] to return to the Alert Notification page.
ColorQube™ 9201/9202/9203 General Setup Billing Information and Usage Counters The Billing and Counters page provides the Billing information for the device, including number of impressions printed or copied. 1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. 2. Click on the [Status] tab. 3. Select [Billing Information] in the directory tree to view Current Billing information.
General Setup ColorQube™ 9201/9202/9203 5. Click on the [Reprint Saved Jobs] link. 6. Select [Enablement] in the directory tree. 7. Click the [Enabled] radio button to enable the feature, and click on the [Apply] button. Backup Saved Jobs 1. Select [Backup Jobs] in the directory tree to back up saved jobs stored on the system. 2. Under Settings, from the [Protocol] drop-down menu, note that only FTP is available. 3. Select either the [IP Address] or [Host Name] radio button for your FTP server.
ColorQube™ 9201/9202/9203 General Setup 2. Enter the Administrator’s User Name [admin], touch [Next], enter Password [1111], touch [Enter]. 3. Press the button. 4. Touch the [Tools] tab. 5. Touch [Network Settings]. 6. Touch [Online/Offline]. 7. To stop the device receiving or sending jobs over the network touch the [Offline] button. Any installed optional features using the network (for example Workflow Scanning) will not be available until the device is set to Online.
General Setup ColorQube™ 9201/9202/9203 Configure SNMP Community Names 1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. 2. Click on the [Properties] tab. 3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. 4. Click on the [Login] button. 5. Click on the [Connectivity] button. 6. Click on the [Protocols] link. 7. Select [SNMP] in the directory tree. 8.
ColorQube™ 9201/9202/9203 General Setup Software Upgrade via Network Connection WARNING This procedure will delete any current jobs in the device print queue and prevent further jobs from printing until the upgrade has completed. If you wish to preserve these jobs, allow them to complete before upgrading your software. All configured network settings and installed options will be retained by the device after the Software Upgrade process.
General Setup ColorQube™ 9201/9202/9203 Manual Upgrade At your Workstation 1. Open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. 2. Click on the [Properties] tab. 3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. 4. Click on the [Login] button. 5. Click on the [General Setup] link. 6. Click on the [Machine Software] link. 7. Select [Manual Upgrade] in the directory tree.
ColorQube™ 9201/9202/9203 General Setup 4. Click on the [Login] button. 5. Click on the [General Setup] link. 6. Select [Configuration Report] in the directory tree, scroll down to the Common User Data section to see your System Software Version. 7. Contact your Xerox Customer Support Representative to make certain that Auto Upgrading is appropriate for your device. If it is not, refer to the Software Upgrade via Network Connection topic for manual upgrade instructions. 8.
General Setup 3-20 ColorQube™ 9201/9202/9203 System Administrator Guide
CentreWare Internet Services 4 This chapter explains how to enable and use the Internet Services feature of the device. The Internet Services feature uses the embedded HTTP Server on the device. This allows you to communicate with the device through a web browser and gives you access to the Internet or intranet. Entering the IP Address of the device as the URL (Universal Resource Locator) in the browser provides direct access to the device.
CentreWare Internet Services ColorQube™ 9201/9202/9203 Access Internet Services Instructions to access Internet Services: 1. Open the web browser from your Workstation. 2. In the URL field, enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.100, enter the following into the URL field: http://192.168.100.100. 3. Press [Enter] to view the Home page. 4.
ColorQube™ 9201/9202/9203 – Management - Network Administrator needed to fix this problem – No intervention required - A normal device status. CentreWare Internet Services Rebooting the device It is possible to reboot the device from Internet Services. 1. Click on the [Status] tab. 2. Click on the [Description & Alerts] in the directory tree. 3. Click on the [Reboot Machine] button and click [OK] to reboot the device.
CentreWare Internet Services 4. ColorQube™ 9201/9202/9203 The [Consumables] screen will show consumable information for: • • • ColorQube Stick Cleaning Unit Document Feeder Feed Roller The Status will display either one of the following: • • • OK Reorder (Supply is getting low) Replace (Unit Supply is used up and requires immediate replacement). For each unit, the [Life Remaining] icon describes the current supply level as a percentage and provides a bar graph visual display.
ColorQube™ 9201/9202/9203 CentreWare Internet Services Saved Jobs Within the Jobs tab screen select the [Saved Jobs] tab. The screen will display the Saved Jobs, the memory used on the device, you can also create new saved job folders and manage saved job folders. Print Print-ready documents can be quickly and easily submitted for printing using the Job Submission page.
CentreWare Internet Services ColorQube™ 9201/9202/9203 If Network Accounting is installed, then enter your Account and User ID for accounting purposes. (The Accounting fields are only visible if accounting is enabled on your device). Note Printing options are only valid for jobs that do not contain the settings already. 7. When finished with your selections, click on the [Submit Job] button to send your document to the printer.
ColorQube™ 9201/9202/9203 CentreWare Internet Services General Setup Configuration The Configuration page displays the following information: • • • • • • • • • • • • Report Profile Common User Data Machine Profile Machine Hardware General Setup Software Versions Connectivity Physical Connections Connectivity Protocols Services Accounting Security Media Trays 1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. 2.
CentreWare Internet Services ColorQube™ 9201/9202/9203 7. To clone all features simply click on the [Select All] button, or to customize individually, click on the [Clear All] button and click to check the individual feature box to be cloned. 8. Click on the [Clone] button. The cloning file will be saved as Cloning.dlm. 9. To rename file extension, right click on link, select [Save Target As], rename file and click on the [Save] button. To Install a Clone file: 1.
ColorQube™ 9201/9202/9203 8. CentreWare Internet Services For PDF & PDF/A Settings, check the enable box for [Optimized for Fast Web Viewing] if you want to create linearized PDF files. • • Linearized files allow single pages of a PDF file to be displayed in a web browser before the entire file is downloaded. This function is recommended if your user create large PDFs which are designed to be delivered to web browsers over the Internet.
CentreWare Internet Services ColorQube™ 9201/9202/9203 Extensible Service Setup Extensible Service Setup utilizes web based services to enable users to access services. Extensible Service Setup enables independent software vendors and partners to develop customized programs to access directly from the device. Users can enter their User ID at the device and access a set of features and options designed specifically for their business needs.
ColorQube™ 9201/9202/9203 CentreWare Internet Services g. If prompted, enter the User ID and Password of the Administrator’s account and click on [Login]. h. The Settings Confirmed. Send Test e-mail? window will appear. Click [OK] if you wish to send a test e-mail to the Alert Notification recipient(s), or [Cancel] to return to the Alert Notification page. i. If you want to create more than one Alert Notification group, select the group number and add email addresses to the group.
CentreWare Internet Services ColorQube™ 9201/9202/9203 Low Supply Warning This feature allows you to set the device to display a ‘low warning message’ about a Supply’s level. By setting a value to ‘0’, the user will see “NO WARNING MESSAGE” that the Supply is getting low. 1. Click on the [Low Supply Warning] In the directory tree. 2. Select the days remaining from each supply drop-down menu. 3. Click on the [Apply] button.
Network Installation 5 This chapter explains how to set up the device to operate in different network environments.
Network Installation ColorQube™ 9201/9202/9203 TCP/IP Settings This section explains how to set up the device to operate in a Windows TCP/IP environment.
ColorQube™ 9201/9202/9203 8. Touch [Save]. 9. Touch [Dynamic Addressing]. Network Installation 10. Touch [Disabled] to disable DHCP. 11. Touch [Save]. 12. Touch [IP Address/Host Name]. 13. Touch button under the [IPv4 Address] heading, enter the IP Address using the on-screen keypad. 14. Touch [Host Name]. Type the host name EXACTLY as you want it to appear. To access more characters, touch [123] on the user interface. 15. Touch [Save], then touch [Close]. 16. Touch [Subnet and Gateway]. 17.
Network Installation ColorQube™ 9201/9202/9203 Enable Dynamic DNS Registration Note If your DNS server does not support dynamic updates, then this function does not need to be enabled. 38. Touch [Dynamic DNS Registration]. 39. Click on [Enable], then [Save]. 40. Touch [Close] three times. 41. Press the [Log In/Out] button, touch [Logout] to exit Tools mode.
ColorQube™ 9201/9202/9203 Network Installation 10. Press the [Log In/Out] button, touch [Logout] to exit Tools mode. IPv4 Configure TCP/IP Settings using Internet Services 1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. Note TCP/IP and HTTP should have been initially configured, refer to Enable TCP/IP and HTTP at the Device on page 2-5 of this guide. 2. Click on the [Properties] tab. 3.
Network Installation ColorQube™ 9201/9202/9203 Note If your DNS Server does not support dynamic updates there is no need to enable DDNS. 16. Check the [Enable] box for Release Registration in the DHCP/DDNS area ONLY if you wish to release this device's IP address upon reboot. Default is unchecked. 17. Check the [Enable] box for Self Assigned Address, in the Zero-Configuration Networking area, to support communicating with other devices using 169.
ColorQube™ 9201/9202/9203 9. Network Installation Check the [Enable] box for Protocol to enable the TCP/IP protocol. Note If you do not check the Protocol Enabled box you will not be able to access Internet Services. TCP/IP must then be enabled from the device's user interface. 10. The Host Name is populated when configured at the IPv4 screen. If you change the Host Name here it will also change it for IPv4. 11. Enter the required [Domain Name]. 12.
Network Installation ColorQube™ 9201/9202/9203 2. Click on the [Properties] tab. 3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. 4. Click on the [Login] button. 5. Click on the [Connectivity] link. 6. Click on the [Protocols] link. 7. Select [LPR/LPD] in the directory tree. 8. Check the [Enable] box to enable LPR/LPD. Note Disabling LPR/LPD will affect clients printing to the device over TCP/IP using the LPR printing port. 9.
ColorQube™ 9201/9202/9203 Network Installation 3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. 4. Click on the [Login] button. 5. Click on the [Connectivity] link. 6. Click on the [Protocols] link. 7. Select [Raw TCP/IP Printing] in the directory tree. 8. Ensure the [Enabled] box is checked to enable Raw TCP/IP Printing Protocol. 9. Leave the [TCP Port Number] set to 9100 for Port 1.
Network Installation ColorQube™ 9201/9202/9203 15. Click on the [OK] button, when you see the window that says “Properties have been successfully modified”. SNMP Allows you to configure the following options when accessing the device via SNMP. SNMP (Simple Network Management Protocol) settings can be configured via Internet Services. You can also enable or disable Authentication Failure Generic Traps on the device. SNMPv3 can be enabled to create an encrypted channel for secure device management. 1.
ColorQube™ 9201/9202/9203 Network Installation Configure SNMP v3 Note SSL (Secure Socket Layer) must be enabled before you can configure SNMP v3. Click the [Configure HTTPS] link on the SNMP Internet Services screen to complete this task. Once SSL is enabled, return to the SNMP screen. Before, enabling the HTTP Security Mode, the device must have a Machine Digital Certificate configured. For information on Machine Digital Certificate, see Machine Digital Certificate Management on page 8-9. 16.
Network Installation 4. Click on the [Login] button. 5. Click on the [Connectivity] link. 6. Click on the [Protocols] link. ColorQube™ 9201/9202/9203 7. Select [Microsoft Networking] in the directory tree. 8. Check the [Enabled] box under Protocol to enable Microsoft Networking. 9. Enter the maximum number of connections allowed in [Maximum Connections]. The range is 10 - 30. 10. Enter the Connection Timeout in the available box. The range is 1 - 32767 seconds. 11.
ColorQube™ 9201/9202/9203 Network Installation 8. Check the [Enabled] box to enable the Protocol. 9. Type a name for the device in [Printer Name]. The default name is XRX_MAC address. Note The default local zone is identified as "*". This should only be changed if you have defined zones on your network. 10. Click on the [Apply] button to accept the changes or [Undo] to return the settings to their previous values. 11.
Network Installation ColorQube™ 9201/9202/9203 Create an IPP Printer at your Workstation Verify the correct software is loaded 1. At the Desktop, right-click the [My Network Places] icon. 2. Select [Properties]. 3. Right-click the [Local Area Connection] icon. 4. Click [Properties]. 5. Verify that the [Internet Protocol (TCP/IP)] protocol has been loaded. Install the Printer Driver 1.
ColorQube™ 9201/9202/9203 5. Click [Start], [Settings], then [Printers]. 6. Double-click the [Add Printer] icon to start the Add Printer Wizard. 7. Click [Next]. Network Installation 8. Click [Local Printer]. Deselect the Automatically detect and install my Plug and Play printer option. 9. Click [Next]. 10. Click [Create a New Port]. 11. Select [AppleTalk Printing Devices] and click [Next]. 12. In the Available AppleTalk Printing Devices box, click the printer you want to connect to.
Network Installation ColorQube™ 9201/9202/9203 Windows XP Configure TCP/IP and SLP Settings 1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. Note TCP/IP and HTTP should have been initially configured, refer to Enable TCP/IP and HTTP at the Device on page 2-5 of this guide and follow the steps provided. 2. Click on the [Properties] tab. 3. If prompted, enter the Administrator User ID and Password.
ColorQube™ 9201/9202/9203 Network Installation 16. Check the [Enabled] box for Self Assigned Address, under Zero-Configuration Networking, to support communicating with other devices using 169.254/16 IPv4 addressing, over the same physical or logical link (such as in ad hoc, or isolated (non-DHCP) networks). Refer to the IETF website for zeroconf details. 17. Check the [Enabled] box for Multicast DNS to resolve host names to IPv4 addresses without using a conventional DNS server.
Network Installation ColorQube™ 9201/9202/9203 8. Ensure the [Enabled] box is checked to enable Raw TCP/IP Printing. 9. Leave the [TCP Port Number] set to 9100 for Port 1. If two additional ports are available, click [Default All] to see if they set to 9101 and 9102 respectively (emulating HP JetDirect EX Plus 3). 10. Leave the [Bidirectional] and [Maximum Connections] settings at their default values. 11.
ColorQube™ 9201/9202/9203 Network Installation 14. Click on the [OK] button when you see the window that says “Properties have been successfully modified”. Note The settings are not applied until you restart the device. 15. Click on the [Status] tab, select [Description & Alerts] in the directory tree. 16. Click the [Reboot Machine] button and click [OK] to reboot the device. The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time 17.
Network Installation ColorQube™ 9201/9202/9203 Internet Services Once installed, an IPP printer will provide a link directly to the Internet Services web pages. To Access Internet Services 1. From the [Start] menu select [Printers and Faxes]. 2. Click on the device printer icon and a Get More Info link will appear in the left hand pane of the window. 3. Click the [Get More Info] link to go to straight to the device home page. You have completed the installation of an IPP port and printer drivers.
ColorQube™ 9201/9202/9203 Network Installation 6. Click on the [Status] tab, select [Description & Alerts] in the directory tree. 7. Click the [Reboot Machine] button and click [OK] to reboot the device.
Network Installation ColorQube™ 9201/9202/9203 Apple Talk Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed: • • • • • An existing operational AppleTalk network with Macintosh workstation computers equipped with Ethernet network interface cards. The AppleTalk Name you wish to assign to your printer. The AppleTalk Zone (if used) in which your printer will reside. Ethernet Cable.
ColorQube™ 9201/9202/9203 4. Network Installation Locate and open the [Mac] folder. Instructions for Version 10.x (OS X) 1. Double-click to open the folder containing the drivers for version 10.x. 2. Double-click to open the [machine model.dmg]. 3. Double-click to open the [machine model.pkg] file. 4. When the Welcome screen displays, click [Continue]. 5. Click [Continue], then [Agree] to accept the License Agreement. 6.
Network Installation ColorQube™ 9201/9202/9203 Enabling TCP/IP on the device 1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. 2. Click the [Properties] tab. 3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. 4. Click on the [Login] button. 5. Click on the [Connectivity] link. 6. Click on the [Protocols] link. 7. Select [TCP/IP] in the directory tree. 8.
ColorQube™ 9201/9202/9203 8. Select the options according to those installed on your device. 9. Click [OK]. Network Installation 10. Print a document from an application to verify that the printer is installed correctly. Set up LPR (Line Printer Remote) Printing in Mac OSX 1. Load the CentreWare Print and Fax Drivers CD-ROM into your CD drive. 2. Open the CD and select the required language. 3. Double-click to open the [Drivers] folder. 4. Double-click to open the [Mac] folder.
Network Installation ColorQube™ 9201/9202/9203 NetWare Information Checklist Before starting the installation procedures, please ensure the following items are available or have been performed: • • • • An existing operational NetWare network. Login to a NetWare file server/tree as Supervisor/Administrator or have the equivalent privileges. Ensure the device is connected to the network via Ethernet cable. Set up a print server object using NWADMIN.
ColorQube™ 9201/9202/9203 Network Installation Note That you can also select the IP Address or Host Name radio buttons to specify the server used in the IP environment. 2. Click on the [Apply] button to accept the changes or [Undo] to return the settings to their previous values. 3. Click on the [OK] button when you see the window that says “Properties have been successfully modified”. Note The settings are not applied until you restart the device.
Network Installation ColorQube™ 9201/9202/9203 AS400 Raw TCP/IP Printing to Port 9100 (CRTDEVPRT) This is the procedure to set up printing to a device from an AS/400 using the SNMP drivers. This procedure is intended for users familiar with the AS/400 system, especially those experienced with printing in an AS/400 environment. The AS/400 must run V4R5 of OS/400 so that the SNMP drivers are present (or V4R3/V4R4 with the most current PTFs installed). The device must have port 9100 enabled.
ColorQube™ 9201/9202/9203 Network Installation Lan Attachment: *IP Port Number: 9100 Online at IPL: *yes Font Identifier: 11 Form Feed *autocut Note For some versions of AS400, the default may match some of these parameters. 3. Leave all other parameters at the default value, press [Enter], and enter the following parameters: Activation Timer: 170 Inactivity Timer: *sec15 Host Print Transform: *yes 4. Press [Enter] to continue, and enter the following parameter: Manufacturer Type and Model: *hp5si 5.
Network Installation • • • • • • • • • • • • • • • 2. ColorQube™ 9201/9202/9203 Transform SCS to ASCII: *YES Manufacturer type and model: *IBM42011 ***SEE NOTE BELOW*** Workstation customizing object: xxxxxxxx (leave as default) Library: xxxxxxxx (leave as default) Internet address: xx.xxx.x.
ColorQube™ 9201/9202/9203 Network Installation UNIX HP-UX Client (Version 10.x) HP-UX workstations require specific installation steps to communicate with the machine. The machine is a BSD-style UNIX printer, whereas HP-UX is a System Vstyle UNIX. Use the correct case when entering commands; UNIX commands are case sensitive. Note All UNIX commands are case-sensitive, so enter the commands exactly as they are written.
Network Installation • 9. ColorQube™ 9201/9202/9203 Select [Remote Printer is on a BSD System] and click [OK] to complete form. Click [Yes] at the Configure HP UX Printers Subpanel screen. This screen may be obscured by Add Remote Printer/Plotter form. 10. Select [File: Exit]. 11. Select [File: Exit Sam]. 12. Type [exit] to exit super user mode. 13. Test the queue created. Type the command [lp -d queuename /etc/hosts].
ColorQube™ 9201/9202/9203 Network Installation The Configuration Report will print. Verify the addresses detailed under TCP/IP Settings. To Configure your Solaris 2.x Client • Ensure the machine is connected to the network with Ethernet cabling. • Ensure you can PING the machine IP address from the UNIX workstation. • Add the machine printer hostname to the etc/hosts file. Note Perform the following steps to create a machine print queue on a Solaris 2.x workstation using either the GUI or the TTY method.
Network Installation a. Press the button on the device. b. Touch the [Machine Information] tab. c. Touch [Information Pages]. d. Touch [Configuration Report]. e. Touch [Print], then touch [Close]. ColorQube™ 9201/9202/9203 The Configuration Report will print. Verify the addresses detailed under TCP/IP Settings. Set up for a SCO UNIX Client SCO UNIX workstations require specific installation steps to communicate with the machine.
ColorQube™ 9201/9202/9203 Network Installation CUPS The Common UNIX Printing System (CUPS) was created by Easy Software Products in 1998 as a modern replacement for the Berkeley Line Printer Daemon (LPD) and A T and T Line Printer (LP) system designed in the 1970s for printing text to line printers. Currently available for downloading from a number of sources on the Internet, such as www.cups.org, CUPS is offered in both source code and binary distributions.
Network Installation ColorQube™ 9201/9202/9203 An Overview of the Common UNIX Printing System, Version 1.1, and a large amount of other descriptive documentation, is also available at this site. The binary distribution of CUPS is available in tar format with installation and removal scripts, as well as in rpm and dpkg formats for RedHat and Debian versions of Linux.
ColorQube™ 9201/9202/9203 Network Installation For complete information on CUPS printing capabilities, see the CUPS Software Users Manual available from www.cups.org/documentation.php.
Network Installation 5-38 ColorQube™ 9201/9202/9203 System Administrator Guide
Print Drivers 6 This chapter summarizes the print driver features and functions. You can use Internet Services to configure the Print Drivers.
Print Drivers ColorQube™ 9201/9202/9203 Windows 2000/2003 Server Xerox Printer Installer This section provides instructions on how to install printer drivers manually. However, you can use Xerox Printer Installer to discover the printer and install drivers. To use the Xerox Printer Installer locate the CentreWare Print and Fax Drivers CD-ROM delivered with your device and follow the instructions contained in the CentreWare Print and Fax Drivers Guide for Microsoft Windows.
ColorQube™ 9201/9202/9203 8. Click [OK]. 9. Click [Next]. Print Drivers 10. Close the [Add/Remove Programs] window. Add the Printer 1. From the [Start] menu, select [Settings] and then [Printers]/[Printers and Faxes]. 2. Double-click [Add Printer] and click on [Next]. 3. 16. Select [Local Printer] (Windows 2000) or [Local Printer attached to this computer] (Windows 2003) and deselect [Automatically detect and install my Plug and Play printer]. 4. Click [Next]. 5. Select [Create a New Port].
Print Drivers ColorQube™ 9201/9202/9203 Windows 2000 Professional Note You can use CentreWare to configure the Print Driver in this environment. Xerox Printer Installer This section provides instructions on how to install printer drivers manually. However, you can use Xerox Printer Installer to discover the printer and install drivers.
ColorQube™ 9201/9202/9203 Print Drivers 3. Double-click [Add Printer] and click [Next]. 4. Verify that [Network Printer] is selected and click [Next]. 5. The Locate Your Printer screen will appear. Select the [Type the Printer Name] option or click [Next] to browse for a printer. 6. Enter the path to the printer or click [Next] to browse for the print queue created on your server. 7. Select the printer and click [Next]. Select [Yes] if you wish to make it the default printer. Click [Next]. 8.
Print Drivers ColorQube™ 9201/9202/9203 11. The wizard will return you to the previous dialog. Verify the path and file name are correct and click [OK]. 12. Select the model that corresponds to your device and click [Next]. 13. The Name your Printer screen appears. Enter a printer name. Select [Yes] if you wish to make this the default printer, then click [Next]. 14. The Printer Sharing Screen appears.
ColorQube™ 9201/9202/9203 Print Drivers Windows XP Note You can use CentreWare to configure the Print Driver in this environment. Xerox Printer Installer This section provides instructions on how to install printer drivers manually. However, you can use Xerox Printer Installer to discover the printer and install drivers.
Print Drivers ColorQube™ 9201/9202/9203 8. The Specify a Printer screen will appear. Click [Next] to browse for the print queue created on your server, or if you know the name of the server and printer click [Connect to this printer] and enter the server and printer name details. 9. Select the printer and click [Next]. 10. Decide whether or not you want to make this printer your default printer, then click [Next]. 11. Click [Finish]. The printer will download to the Windows XP workstation. 12.
ColorQube™ 9201/9202/9203 Print Drivers 16. The Printer Sharing Screen appears. If you will be sharing this printer with other clients select the [Share Name] button and enter a share name. Click [Next]. 17. Enter a location and comment in the [Location and Comment screen] (optional). 18. Select [Yes] to print a test page. Click [Next] 19. Click [Finish]. The printer driver will install. At the device and verify that the test page printed. Configure the Print Driver 1.
Print Drivers ColorQube™ 9201/9202/9203 Windows Vista Xerox Printer Installer This section provides instructions on how to install printer drivers manually. However, you can use Xerox Printer Installer to discover the printer and install drivers. To use the Xerox Printer Installer locate the CentreWare Print and Fax Drivers CD-ROM delivered with your device and follow the instructions contained in the CentreWare Print and Fax Drivers Guide for Microsoft Windows.
ColorQube™ 9201/9202/9203 Print Drivers 11. The Printer installed screen will appear. Select [Print a Test Page] to verify the printer is installed. 12. Select [Make this my default Printer] if required. 13. Click [Next]. 14. Click [Finish]. Create a New Print Queue • • • Ensure you have the CentreWare Print and Fax Drivers CD (delivered with your device). The device must be configured with a valid IP address or host name, subnet mask and gateway address.
Print Drivers ColorQube™ 9201/9202/9203 4. Click [Bi-Directional Setup]. Bi-directional communication automatically updates the printer driver with the printer's installed options. The driver Printing Preferences will report information about the printer's operational status, active jobs, completed jobs and paper status. If you do not want to configure Bidirectional Setup go to step 7. 5.
ColorQube™ 9201/9202/9203 Print Drivers Apple Macintosh Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed: • Verify the AppleTalk settings have been configured properly on the device by printing a Configuration Report. To print a Configuration Report, go to the Device • a. Press the button. b. Touch the [Machine Information] tab. c. Touch [Information Pages]. d. Touch [Configuration Report].
Print Drivers ColorQube™ 9201/9202/9203 15. Double-click the [Utilities] folder. 16. Double-click the [Printer Setup Utility] icon. 17. Double-click the [Add] button to add a new printer or click the [Printers] menu and click on [Add Printer]. 18. Select [IP Printing] from the top menu. 19. Select [Internet Protocol Printing] or [LPD/LPR Printing] from the next menu. 20. Enter the IP address of the printer. 21. Enter a name for the print queue. (You may leave this blank if you prefer). 22.
Authentication 7 Authentication Overview The Authentication service can be enabled to prevent unauthorized use of installed device options. A System Administrator can configure the device, so that a user cannot access Color Copy, Workflow Scanning, E-mail, Internet Fax and Server Fax (when these features are installed on the device) unless the user has been authenticated. There are five authentication options: • Authentication Off (if available) Users can access any service without restriction.
Authentication ColorQube™ 9201/9202/9203 The administrator can specify the services and device pathways on a device that require authentication. Services can be locked and/or hidden so that unauthorized users cannot use or see them. Pathways can be locked but not hidden.
ColorQube™ 9201/9202/9203 Authentication This screen explains the concepts of Authentication, Authorization, and Personalization. Authentication - Determines that the person who logs in has given the proper credentials and is known to the system. • Authorization - Determines what an authenticated user can do, for example, the authenticated user has permission to use the Copy Service.
Authentication ColorQube™ 9201/9202/9203 Note Entering the IP address negates the need for name to IP resolution. Entering the NetBIOS Name or host name sends the name query request to either the WINS or DNS servers for resolution. Make sure the addresses of the WINS or DNS servers have already been set up for use with this device (under Connectivity/Protocols/Microsoft Networking or TCP/IP).
ColorQube™ 9201/9202/9203 Authentication 11. In the Authentication Server page, select [Kerberos (Windows 2000/2003)] from the Authentication Type drop down menu. 12. In the Default Domain Controller (Required) area, enter details in the [Domain] field. 13. Select either [IPv4 Address], [IPv6 Address] or [Host Name] radio button. 14. If IPv4 or IPv6 Address is selected, enter the [IP Address] and [Port] and [Backup IP Address] and [Port] details of the default Default Domain Controller. 15.
Authentication a. Press the button. b. Touch the [Machine Information] tab. c. Touch [Information Pages]. d. Touch [Configuration Report]. e. Touch [Print], then touch [Close]. ColorQube™ 9201/9202/9203 The Configuration Report will print. Verify the NetWare settings configured under Network Setup. NetWare should read Enabled. For instructions on how to enable NetWare, refer to NetWare on page 5-26 of this guide. 1.
ColorQube™ 9201/9202/9203 – Authentication Custom Access If you select [Custom Access], for each feature you can either select [Unlocked] or [Locked] from the drop down menu. 20. Click on the [Apply] button. 21. Click on the [OK] button when you see the window that says “Properties have been successfully modified”. 22. Select [Logout] in the upper right corner of your screen if you are still logged in as Administrator, and click on the [Logout] button.
Authentication ColorQube™ 9201/9202/9203 23. In the Tools & Feature Access page, under Presets, select either: – Standard Access - Only Lock Tools – Open Access - Unlock All Tools and Features – Custom Access If you select [Custom Access], for each feature you can either select [Unlocked] or [Locked] from the drop down menu. 24. Click on the [Apply] button. 25. Click on the [OK] button when you see the window that says “Properties have been successfully modified”. 26.
ColorQube™ 9201/9202/9203 Authentication 17. Select the required radio button under [Login Credentials to Access LDAP Server]. Quite often, to simply supply address information for E-mail, no login is required. For authentication purposes, however, select [System] to have the device log in to the LDAP server. 18. For Login Credentials, enter the device’s Login Name and Password (if required) in the boxes provided. 19. If SSL (encryption) is desired, check the [Enable SSL] checkbox under [SSL]. 20.
Authentication ColorQube™ 9201/9202/9203 Configure Filters for LDAP 1. If you are continuing from Step 31 in the previous procedure (Authentication Configuration for LDAP/ LDAPS), click the [Custom Filters] heading tab under the LDAP title. 2. If you have already logged out of Internet Services, or closed your browser, at a networked workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. 3. Click the [Properties] tab. 4.
ColorQube™ 9201/9202/9203 Authentication 4. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. 5. Click on the [Login] button. 6. Click on the [Connectivity] link. 7. Click on the [Protocol] link. 8. Select [LDAP] in the directory tree. 9. Click on [Contexts] heading tab under the LDAP title. 10. Enter details in the [Default Login Context] box provided. 11. Click on the [Apply] button. 12.
Authentication ColorQube™ 9201/9202/9203 19. Select the [Service Access] tab, then enter the names of LDAP groups, as required in the Access Group box, to allow access to individual device services. 20. Verify each group by entering a group user in the Enter User Name box, and click on the [Test] button. 21. When done, click on the [Apply]. 22.
ColorQube™ 9201/9202/9203 Authentication 18. In the Tools & Feature Access page, under Presets, select either: – Standard Access - Only Lock Tools – Open Access - Unlock All Tools and Features – Custom Access If you select [Custom Access], for each feature you can either select [Unlocked] or [Locked] from the drop down menu. 19. Click on the [Apply] button. 20. Click on the [OK] button when you see the window that says “Properties have been successfully modified”. 21.
Authentication ColorQube™ 9201/9202/9203 Enable 802.1X At the Device: 1. Press the button to enter the Tools pathway. 2. Enter the Administrator’s User Name [admin], touch [Next], enter Password [1111], touch [Enter]. 3. Press the button, then the [Tools] tab. 4. Touch [Network Settings]. 5. Touch [Advanced Settings]. 6. At the Warning screen, touch [Continue]. 7. Touch [802.1X]. 8. Touch [Enable]. 9.
ColorQube™ 9201/9202/9203 Authentication 7. Check the [Enable 802.1X] box. 8. Select the required [EAP] type from the [Authentication Method] drop down menu. 9. Enter the [User Name (Device Name)] and [Password] required by your authentication switch and server. 10. Click on the [Apply] button. 11. Click on the [OK] button when you see the window that says “Properties have been successfully modified”. 12.
Authentication • ColorQube™ 9201/9202/9203 A second Authentication Server will be necessary for web user interface Authentication, if this feature is additionally desired. You will need to configure LDAP communications on the device as stated in the LDAP/LDAPS topic in the Authentication section of this guide. Configure Authentication 1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. 2. Click the [Properties] tab. 3.
ColorQube™ 9201/9202/9203 Authentication 16. In the Server Communication area, select either [IPv4 Address] or [Hostname]. 17. Enter details in the IP Address and Port or Host Name and Port fields. 18. Enter the details in the [Path] field. 19. Under the Device Log In Methods heading, select [Xerox Secure Access Device Only (e.g., Swipe Cards] if you wish to allow the user to enter their swipe card at the UI.
Authentication ColorQube™ 9201/9202/9203 10. In the Current Configuration area, click on the [Configure] or [Edit] button for Web User Interface Authentication. 11. Follow the instructions to select the required Authentication Type. – See Authentication Configuration for Kerberos (Solaris) on page 7-3. – See Authentication Configuration for Kerberos (Windows 2000/2003) on page 7-4. – See Authentication Configuration for NDS (Novell) on page 7-5.
ColorQube™ 9201/9202/9203 4. Authentication When finished using system features, press the [Clear All] button on the device’s keypad to close your account.
Authentication 7-20 ColorQube™ 9201/9202/9203 System Administrator Guide
Security 8 This chapter describes how to configure the following Security features for the device: • User Data Encryption on page 8-1 • User Information Database on page 8-2 • IP Filtering on page 8-4 • Audit Log on page 8-5 • Machine Digital Certificate Management on page 8-9 • IP Sec on page 8-12 • Trusted Certificate Authorities on page 8-16 • Immediate Image Overwrite on page 8-17 • On Demand Overwrite on page 8-19 • PostScript (R) Passwords on page 8-23 Security @ Xerox For the la
Security ColorQube™ 9201/9202/9203 To Disable User Data Encryption: 1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. 2. Click on the [Properties] tab. 3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. 4. Click on the [Login] button. 5. Click on the [Security] link. 6. Select [User Data Encryption] in the directory tree. 7.
ColorQube™ 9201/9202/9203 Security 6. Click on the [User Information Database] link. 7. Select [Setup] in the directory tree. 8. On the User Information Database page, click on the [Edit] link next to the user you want to edit. 9. On the Edit User page, edit any relevant field, and click on the [Edit User] button. Password Settings Use this page to set or change the password rules. This page is only available to users who are System Administrators 1.
Security ColorQube™ 9201/9202/9203 5. Click on the [Security] link. 6. Select [Admin Password] in the directory tree. 7. Ensure New Password tab is highlighted on the top of the screen. 8. Enter detail in the [New Password] and [Retype New Password] fields. 9. Click on the [Apply] button. Note The user name “admin” is reserved for the Device System Administrator Account. Do NOT use the username “admin” for any local or network accounts on the device.
ColorQube™ 9201/9202/9203 6. Security Select [IP Filtering] in the directory tree. Defining IP Filtering with the Define IP Filter Rule dialog 7. Click on the [Add] button to display the Add IP Filter Rule page. 8. From the [Protocol] drop-down list, select the protocol (All, TCP, UDP or ICMP) that the rule will apply to. 9. From the [Action] drop-down list, select how you wish IP Filtering to handle the incoming packet. 10.
Security ColorQube™ 9201/9202/9203 5. Click on the [Security] link. 6. Select [Audit Log] in the directory tree. Note that you must enable SSL before enabling Audit Log. 7. Click on the [Enabled] checkbox for the Audit Log. 8. Click on the [Apply] button. 9. Click on the [Save] button to save the log as a text file. 10. Right-click on the [Download Log] link and select [Save Target As..] to download file. 11. The Audit Log is saved as [Auditfile.txt.gz].
ColorQube™ 9201/9202/9203 Security 18 = Scheduled ODIO Full started 19 = Scheduled ODIO Full complete 20 = Scan to Mailbox job 21 = Delete File/Dir (CPSR) 22 = USB 23 = Scan to Home 24 = System Configuration Data Changes Event Description The Audit Log contains a maximum list of the last 15,000 activities on the device. The activities that are displayed include: • System start up and shutdowns. • On demand image overwrites completed. • Jobs completed. • Embedded Fax jobs. • Store Files jobs.
Security ColorQube™ 9201/9202/9203 Entry Data This column contains any additional data that is recorded for an Audit Log entry, for example: • Machine name. • Job name. • Username. • Accounting Account ID (when Network Accounting is enabled).
ColorQube™ 9201/9202/9203 Security Machine Digital Certificate Management Machine Digital Certificates provide keys for encryption/decryption of data, it ensures the data is not tampered with and to validate the source of data. A Digital Certificate is like an ‘Electronic Driver’s Licence’. It contains the following: • Name of whom the Certificate is Issued to. • Serial Number. • Expiration Date. • Name of the Certificate Authority that Issued the Certificate. • A Public Key.
Security ColorQube™ 9201/9202/9203 A certificate from a Certificate Authority or a server functioning as a Certificate Authority for example Windows 2000 running Certificate Services can be uploaded to the device. Note A separate request is required for each Xerox device.
ColorQube™ 9201/9202/9203 Security 12. If you selected Certificate Signing Request, fill out the form with your 2 Letter Country Code, State/ Province Name, Locality Name, Organization Name, Organization Unit, and E-mail Address. 13. Click on the [Apply] button to continue. Values from the form will be used to generate a Certificate Signing Request. 14. When the process is complete, you will be prompted to save the Certificate Signing Request. Right click on the link and select [Save Target As]. 15.
Security ColorQube™ 9201/9202/9203 IP Sec IP Sec (IP Security) comprises of the IP Authentication Header and IP Encapsulating Security Payload protocols, that secure IP communications at the network layer of the protocol stack, using both authentication and data encryption techniques.
ColorQube™ 9201/9202/9203 Security An IPsec Policy is a set of conditions, configuration options and security settings which enable two systems to agree on how to secure traffic between them. Multiple policies can be simultaneously active, however the scope and policy list order may alter the overall policy behavior. 10.
Security 6. ColorQube™ 9201/9202/9203 Click on the [Save] button. Protocol Groups This option displays all the Protocol Group saved and the details of each Protocol Group. 1. Click on the [Protocol Groups] tab under IPsec heading. 2. Protocol Groups can be deleted by highlighting a Protocol Group and clicking on the [Delete] button, if the Protocol Group selected is not being used by a security policy, then click on the [OK] button. 3.
ColorQube™ 9201/9202/9203 9. Security Click on the [Next] button to display the Step 2 of 2 screen. If you Selected Manual Keying as the Keying Method: 1. In the Mode Selections area, select the [IPsec Mode] from the drop down menu, the default Mode is Transport Mode. 2. In the Security Selections area, select preferred option and enter the required informations. 3. Click on the [Save] button. If you Selected Internet Key Exchange (IKE) as the Keying Method: 1.
Security ColorQube™ 9201/9202/9203 Trusted Certificate Authorities The Trusted Certificate Authorities screen allows you to upload signed digital certificates via the device’s web server. The certificate contains the public key and digital signature of a Trusted Certificate Authority, to support encryption via HTTPS/SSL. Digital certificates and the enablement of SSL provides encryption for all workflows where the device is used as a HTTPS server.
ColorQube™ 9201/9202/9203 Security Immediate Image Overwrite Overview The Immediate Image Overwrite feature provides security conscious customers with the ability to overwrite the device's hard disk to protect classified or private information. The device's hard disk stores data similarly to the way a hard drive functions on a personal computer, but with the data encrypted for extra protection.
Security ColorQube™ 9201/9202/9203 Disabling or Enabling Immediate Image Overwrite Overwrite Security can be disabled or enabled at any time, as follows. At the Device 1. Press the button to access the Tools pathway. 2. Enter the Administrator’s User Name [admin], touch [Next], enter Password [1111], touch [Enter]. 3. If necessary, press the button, then touch the [Tools] tab. 4. From Tools, touch [Security Settings]. 5.
ColorQube™ 9201/9202/9203 Security On Demand Overwrite Overview The On Demand Overwrite feature provides security conscious customers with the ability to overwrite the device's hard disk to protect classified or private information. The device's hard disk stores data similar to the way a hard drive functions on a personal computer, but with the data encrypted for extra protection.
Security ColorQube™ 9201/9202/9203 4. From Tools, touch [Security Settings]. 5. Touch [On Demand Overwrite]. 6. Select either: • • [Standard] - will exclude Print File directories and Scan to Mailbox jobs, Fax Dial directories and Mailbox contents [Full] - everything from memory and hard disk(s) will be overwritten. 7. Touch [Overwrite Now] to start the Image Overwrite process. 8. The Overwrite confirmation screen will appear.
ColorQube™ 9201/9202/9203 Security At your Workstation 1. Open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. 2. Click on the [Properties] tab. 3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. 4. Click on the [Login] button. 5. Click on the [Security] link. 6. Click on the [On Demand Overwrite] link. 7. Click [Manual] in the directory tree. 8.
Security 9. ColorQube™ 9201/9202/9203 Specify the time for the Overwrite in [Hours], [Minutes] (24-Hour Clock). The device will be taken offline each day at the time specified to perform the overwrite. If [Weekly] is selected, you can select a day in the week for the schedule event to run on that day of the week at the time you specify. If [Monthly] is selected, you can select a day between 1 and 28 for the task to run on that date of the month.
ColorQube™ 9201/9202/9203 Security PostScript (R) Passwords The PostScript language has some powerful utilities that could be used to compromise the security of a system. These utilities can be password protected so as to prevent abuse. This feature is concerned with the ability to set the various passwords. In addition, we have extended the PostScript language with custom operators; the same passwords could be used to secure the custom extensions.
Security 8-24 ColorQube™ 9201/9202/9203 System Administrator Guide
Extensible Services Setup 9 Xerox Extensible Interface Platform (EIP) is a software platform inside many Xerox MFPs that allows independent software vendors and developers personalized and customized document management solutions that you can access directly from the MFP touch screen. These solutions can leverage your existing infrastructure and databases. For example, a hospital could customize the device to help manage patient forms.
Extensible Services Setup ColorQube™ 9201/9202/9203 Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. • • • Ensure the device is fully functioning on the network. Ensure your XEIP solution is installed and functioning. To enable EIP applications, an InstallCustomServices.dlm has to be installed on the device. Ensure SSL is enabled on the device.
Workflow Scanning 10 Workflow Scanning allows a user to scan an original document, convert it to an electronic file, and distribute and archive that file in a variety of ways. The final destination of the electronic file depends on the template chosen by the user at the device's user interface. The template may reside on the device, or may be cached on the device from a pool of templates pulled from a remote server.
Workflow Scanning ColorQube™ 9201/9202/9203 Device Authentication If using a SMARTsend server, a valid Windows account must be created on the SMARTsend Server for the device's authentication. The account enables each device to communicate with the SMARTsend server to exchange template information and other configuration data. For account creation instructions, refer to the FreeFlow SMARTsend Installation and Administration Guide.
ColorQube™ 9201/9202/9203 Workflow Scanning Write down the IP Address or Host Name. • Create a folder within the FTP root. This is the Scan Repository. Write down the Directory Path Structure. • Create a user account and password which has read and write access to the folder within the FTP root. Write down the user Account and Password details.
Workflow Scanning ColorQube™ 9201/9202/9203 be created with specific scan settings and destinations. For further information refer to Configuring the Default Template on page 10-11 20. Login Source settings control user access to a pool of templates stored on a remote server.
ColorQube™ 9201/9202/9203 e. Workflow Scanning Touch [Print], then touch [Close]. The Configuration Report will print. Verify the NetWare settings configured under Network Setup. NetWare should read Enabled. For instructions on how to enable NetWare refer to the NetWare topic in the Protocol section of this guide. • • • Designate or create a new directory on the NetWare server to be used as the scan filing location (repository).
Workflow Scanning ColorQube™ 9201/9202/9203 Interface] to have the file server determine user access. Select [System] to have the system directly log in to the file server. 16. Supply a [Login Name] and [Password] if the system will be directly accessing the file server. 17. Click on the [Save] button to accept the changes. 18. To configure General Settings, select [General] in the directory tree. 19. To print a Confirmation Sheet after every scan job select [On] from the drop down menu. 20.
ColorQube™ 9201/9202/9203 Workflow Scanning At your Workstation 1. Open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. 2. Click the [Properties] tab. 3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. 4. Click on the [Login] button. 5. Click on the [Services] link. 6. Click on the [Workflow Scanning] link. 7. Select [File Repository Setup] in the directory tree. 8.
Workflow Scanning ColorQube™ 9201/9202/9203 At the Device 24. Touch the [Workflow Scanning] button on the touch screen. 25. Touch the [Workflow Scanning] tab. 26. Touch the [Show] button. 27. Select [All Templates] from the [All Templates] drop down menu. 28. Select the [Default] template and place a document in the document handler. 29. View template details on the monitor. 30. Press the [Start] button to scan the document. 31. Check the scan folder on your file server to verify the image was filed.
ColorQube™ 9201/9202/9203 • a. Create a home directory for the device. b. Add a bin directory to the home directory. c. Place an executable CGI script in the bin directory. d. Make a note of the complete path to the executable CGI script. When a document is scanned, the device logs in using the account, sends a POST request along with the scanned file, then logs out. The CGI script handles the remaining details of file transfer.
Workflow Scanning ColorQube™ 9201/9202/9203 Interface to have the web server determine user access. Select System to have the system directly log in to the web server. Select None for rare instances where a login is not required. 16. Supply a [Login Name] and [Password], if the system will be directly accessing the web server. 17. Click on the [Save] button to accept the changes. 18. To configure General Settings, select [General] in the directory tree. 19.
ColorQube™ 9201/9202/9203 Workflow Scanning Confirmation Sheet Note The Confirmation Sheet specifies the success or failure of the Workflow Scanning job. 7. Select one of the following options from the [Confirmation Sheet] drop-down menu: a. On - Prints a Confirmation Sheet after every Workflow Scanning job b. Errors only - Prints a Confirmation Sheet only when the job is unsuccessful. c. Off - Turns off the Confirmation Sheet printing function. Distribution Templates 8.
Workflow Scanning 4. Click on the [Login] button. 5. Click on the [Services] link. 6. Click on the [Workflow Scanning] link. 7. Select [Default Template] in the directory tree. ColorQube™ 9201/9202/9203 Destination Services 8. If available, select the desired service by clicking on either the [Fax] or [File] links. Note The Fax service requires the Server Fax feature to be installed on the device. Filing Options 9. Select [Edit]. 10.
ColorQube™ 9201/9202/9203 Workflow Scanning This area enables you to add data fields to the Default Template. This information is filed with your scanned documents in the Job Log. The Job Log can then be accessed by third party software and the Document Management Fields information retrieved and associated with the scanned files. The following fields are available. Click the underlined links for further information.
Workflow Scanning ColorQube™ 9201/9202/9203 Note Searchable options are only available when the Searchable File Formats service is enabled. 1. Click on the [Edit] button in the Workflow Scanning Image Settings area. 2. In the Fast Web Viewing Options area select [Linearized PDF] or [Interleaved XPS] if required. Linearized files allow single pages of a PDF to be displayed in a web browser before the entire file is downloaded.
ColorQube™ 9201/9202/9203 Workflow Scanning Set up Remote Template Pool Repository 1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. 2. Click the [Properties] tab. 3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. 4. Click on the [Login] button. 5. Click on the [Services] link. 6. Click on the [Workflow Scanning] link. 7. Click on the [Advanced] link. 8.
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Scan to Home 11 The Scan to Home feature is supported through the Workflow Scanning service. Essentially, it is a template file (.xst) stored locally on the device, but in a different directory to the Workflow scanning templates or mailbox folders. Users access the Scan to Home template by pressing the [Workflow Scanning] button on the Services screen of the user interface.
Scan to Home ColorQube™ 9201/9202/9203 Enable and Configure Scan to Home 1. At your workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. 2. Click the [Properties] tab. 3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. 4. Click on the [Login] button. 5. Click on the [Services] link. 6. Click on the [Scan to Home] link. 7. Select [General] in the directory tree. 8.
ColorQube™ 9201/9202/9203 Scan to Home Subdirectory 18. If you want the device to create a Subdirectory in the network home path, select [Automatically create Subdirectory] and enter a name in the [Subdirectory] name area. 19. If your network home path consists of folders with user names, and you want the device to file scanned images in these folders, select [Append "User Name" to Path]. The User Name refers to the name entered by the user when they are authenticated at the Xerox device. 20.
Scan to Home 11-4 ColorQube™ 9201/9202/9203 System Administrator Guide
Scan to Mailbox 12 The Scan to Mailbox feature is supported through the Workflow Scanning option, purchased from your Xerox Sales Representative, and installed using a Feature Enablement Key. This feature provides the ability to scan to mailboxes in the device and then retrieve documents from the device using the web browser. This provides a convenient Workflow scanning feature for customers who do not wish to purchase and configure a separate networked server.
Scan to Mailbox ColorQube™ 9201/9202/9203 Configure Scan to Mailbox 1. 2. Click on [Capacity] in the directory tree to view the amount of hard drive space being consumed by files in Mailboxes. – Capacity: The total amount of space available on the device for scanned images. – Used: The space currently used to hold scanned images. – Available: The space left for scanned images – Percentage Used: The amount of space taken by scanned images as a percentage of the total space.
ColorQube™ 9201/9202/9203 Scan to Mailbox Use Scan to Mailbox 1. At the device touch the [Workflow Scanning] icon. 2. Touch your mailbox folder template in the Template Destinations List. 3. If prompted, touch the [Enter Password for Folder] button. Enter your mailbox folder password, touch [Done] and touch [OK]. 4. Touch the [Options] tab. 5. Touch [File Format]. 6. Select the required file format. Single-Page TIFF, PDF and Multi-Page TIFF are supported. 7. Touch [Save]. 8.
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E-mail 13 The E-mail feature enables a user to scan paper documents into an electronic format and have those documents delivered to a set of e-mail recipients. E-mail Addressing Recipient addresses can be added by entering the SMTP (Simple Mail Transport Protocol) address, for example name@company.com, at the E-mail screen. In addition, both an internal and a public address book can be configured for the device and accessed from the E-mail screen.
E-mail ColorQube™ 9201/9202/9203 Enable E-mail Print a Configuration Report to verify that e-mail is enabled 1. Press the button. 2. Touch the [Machine Information] tab. 3. Touch [Information Pages]. 4. Touch [Configuration Report]. 5. Touch [Print], then touch [Close] Verify or Configure your TCP/IP Domain Name (if necessary) 1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. 2.
ColorQube™ 9201/9202/9203 E-mail 20. For Login Credentials, if the mail account does not need password access, select the [None] radio button. 21. If the mail account does require a password, select the [System] radio button, then enter the SMTP Server account name and password, where shown. 22. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111], and click on [Login]. 23. Click on the [Apply] button to implement any changes. Configure General E-mail Settings 24.
E-mail ColorQube™ 9201/9202/9203 Scan to E-mail Scan to E-Mail settings will set the defaults for the following: E-mail Subject, Output Color, 2-Sided Scanning and Original type. 1. Click on the [Edit] button. 2. Enter text in the [Subject] box to define a default subject that will appear in e-mails sent from the device. 3. Select the required option for [Output Color]. 4. Select the required content option for [Content Type]. 5. Select the required scanning option for [2-Sided Scanning]. 6.
ColorQube™ 9201/9202/9203 E-mail Filing Options Filing options allow you to specify the default e-mail file format. There are two options: • • File Format - allows user to select the format of the document from either TIFF, mTIFF, JPEG, PDF, PDF/ A or XPS. Searchable Options - allows user to select searchable option of searching either Image Only or Searchable Languages. 1. In the [Filing Options] area, click on the [Edit] button to specify the default file format options. 2.
E-mail ColorQube™ 9201/9202/9203 LDAP Addressing LDAP (Lightweight Directory Access Protocol) is a popular protocol used by large accounts to access large quantities of data including corporate address books. The local system will need to know where the LDAP server is located on the network and may need a login name and password if the LDAP server is not configured to allow NULL names and passwords. The Internet Services LDAP page enables you to configure Lightweight Directory Access Protocol information.
ColorQube™ 9201/9202/9203 E-mail information in the [Login Name] and [Password] boxes. Format for the login name may be login name or domain/login name. – Enter a Login Name and Password, if required, for the device to access the LDAP server. Format for the login name may be login name or domain/login name. – SSL: If SSL is required, check the [Enable] box. Note SSL requires a server certificate to be available to the device.
E-mail ColorQube™ 9201/9202/9203 Note Internet Fax users should ensure that the Internet Fax field is NOT set to “No Mappings Available” in the drop down menu. This setting will prevent the LDAP Address Book appearing on the Internet Fax screen at the device. Select [Mail] as the Internet Fax setting. 18. When you have finished making your selections click on the [Apply] button. At the Device 19. Select the [E-mail] button, then touch [OK]. 20. Touch [Address Book]. 21.
ColorQube™ 9201/9202/9203 E-mail Create a Public Address Book 1. Open an application that supports CSV files (for example, Microsoft Excel). 2. Create a list of addresses with the following headings: name and address. For example: Name Address name firstname.lastname@company.com name2 firstname.lastname@company.com name3 firstname.lastname@company.com The order in which entries are displayed in the Public Address Book at the device will depend on how the entries are sorted in the CSV file. 3.
E-mail ColorQube™ 9201/9202/9203 25. Touch [Close]. 26. Place a document to e-mail in the document handler and press the green start button. 27. Verify that the recipient received the scanned document in his/her e-mail inbox. You have completed the steps to create a public address book.
Internet Fax 14 Internet Fax allows you to send documents to one or more Internet Fax destinations, and receive an Internet Fax at the device without requiring a telephone connection. The Internet Fax service provides confirmation of delivery in much the same way as for the standard Fax service, by returning the Delivery Status Notifications (DSN's) and Message Disposition Notifications (MDN's) for the job via the Internet.
Internet Fax ColorQube™ 9201/9202/9203 Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. • • Ensure the device is fully functioning on the network prior to enabling Internet Fax. Install the Scanning Hardware Kit. Refer to the instructions contained with the Workflow Scanning/E-mail Kit to complete this task. Contact your Xerox Sales Representative if you do not have the Scanning Hardware Kit.
ColorQube™ 9201/9202/9203 7. Select [IP (Internet Protocol)] in the directory tree. 8. Enter the domain name in the [Domain Name] box, (e.g.: abc.xyz.company.com). Internet Fax Note If Dynamic Addressing has been set on the device (DHCP, DHCP/AutoNet, BootP or RARP) the Domain Name will not be accessible. If you need to change it, select [Static] from the IP Address Resolution menu list, and click on the [Apply] button. 9. Click on the [Apply] button to implement any changes.
Internet Fax ColorQube™ 9201/9202/9203 10. Check the [Enable receipt of E-mail by POP3] box in the POP3 Settings section. 11. Enter the required setting for the [Polling interval] (1-60 minutes). 12. Click on the [Apply] button to implement any changes. Configure General Internet Fax Settings 13. Click on the [Services] link. 14. Click on the [Internet Fax] link. 15. Select [Defaults] in the directory tree. 16.
ColorQube™ 9201/9202/9203 Internet Fax The 'From' Address The Internet Fax 'From' address is the e-mail Address entered for the device when the POP3 address details were configured and is not an editable field. Receipt of Internet Fax Messages Verify the device can also receive Internet Fax messages. To do this touch the [Internet Fax] button, touch the [To] button and enter the e-mail address configured for the device. Touch the [Add] button.
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Embedded Fax 15 Embedded Fax enables users to send hard copy documents to another fax device (or multiple fax devices) via a telephone connection. The Embedded Fax option requires a fax card to be fitted to the device and connected to a telephone line. When you install the fax card and power on the device, the Fax Setup window will appear on the screen with step by step instructions to lead you through the configuration.
Embedded Fax ColorQube™ 9201/9202/9203 5. If you have purchased the 2 Line Fax Kit, fit the kit following the instructions contained with the kit. Once fitted, connect the second telephone cable to the second port on the back of device. 6. Switch the device on by pressing the [Power On] button. Complete the Fax Setup Screens 1. The Fax Setup (or Install) screen should appear. If it does, touch [Set up Now] If it does not, see Deferred Fax Setup later in this document.
ColorQube™ 9201/9202/9203 Embedded Fax Configure Fax Settings This procedure is only necessary if you have not yet configured the fax settings, or if you have already fitted the fax card and wish to change any settings for the fax option. At the Device 1. Press the button to enter the Tools pathway. 2. Enter the Administrator’s User Name [admin], touch [Next], enter Password [1111], touch [Enter]. 3. Press the button, then touch the [Tools] tab. 4.
Embedded Fax ColorQube™ 9201/9202/9203 6. Touch the [Fax Country Setting] 7. Select the required (or nearest) country location by touching an entry in the [Country Selection] list. 8. Touch [Save]. 9. Touch [Line 1] or [Line 2] Setup. 10. The Line 1 Setup screen appears. 11. Select the required Dial Type. For a tone line select [Tone]. For a 10 pulse per second line select [Pulse]. If in doubt, touch [Tone]. Note The Pulse/Tone feature is not available in some countries. 12.
LAN Fax 16 LAN (Local Area Network) Fax enables users to send documents to fax devices directly from their computers. Once enabled, users select the Fax option from their printer driver. The LAN fax option requires the Embedded Fax Kit to be fitted to the device. Information Checklist Make sure that you have installed the Embedded Fax as stated in the Embedded Fax section of this guide before continuing with this procedure.
LAN Fax ColorQube™ 9201/9202/9203 5. Enter the IP Address of your printer, if necessary. 6. Ensure Bi-directional Communication is set to [Automatic], or click on [Manual] and enter the Device Name or IP Address. Click on [OK]. 7. Click on the [Installable Options] button. 8. Ensure that LAN Fax shows a status of [Installed]. 9. Click on [OK].
ColorQube™ 9201/9202/9203 6. Click on [OK]. 7. The recipient will show in the [Recipients] list. LAN Fax Add Recipient from Phonebook 8. If you have a Personal Phonebook created you can add a recipient name from it. Click on [Add from Phonebook]. Otherwise, go to step 17. 9. In the [Add from Phonebook] menu, if you have more than one phonebook available, select the required phonebook from the [Personal Phonebook] menu. 10. Click on the recipient that you want to fax to.
LAN Fax ColorQube™ 9201/9202/9203 – Super G3 (33.6 Kbps) - This is the fastest transmission rate and is the default setting. This rate minimizes transmission errors by using Error Correction Mode (ECM). Initial transmission speed will be 33,600 Bits Per Second (bps). – Forced 4800 bps - Used in areas of low quality communication, when experiencing telephone noise, or when fax connections are susceptible to errors. 4800 bps is a slower transmission rate but is less susceptible to errors.
Reprint Saved Jobs 17 Reprint Saved Job is a feature that allows users to store documents into folders located on the device. Reprint Saved Job enables you to retrieve jobs which have been stored on the device using the Print Driver or CentreWare Internet Services Print Submission. Jobs are placed into a folder located on the device and can be accessed and retrieved for printing at later date. Jobs can be recalled and printed as many times as you need.
Reprint Saved Jobs ColorQube™ 9201/9202/9203 Note All Saved Jobs are stored as encrypted files if encryption of user data is enabled. Encryption ensures that third parties cannot read, print, scan and e-mail these files. You can enable / disable encryption of user data on the User Data Encryption page, refer to User Data Encryption on page 8-1. Enable Reprint Saved Jobs in your Printer Driver Windows Operating Systems 1. At your Workstation, open the Printers Folder.
ColorQube™ 9201/9202/9203 Reprint Saved Jobs 4. Select the [Saved Jobs] tab to access the folder options. 5. Select [Create New Folder]. 6. Input the name for the folder in the [Name] field. As a normal user you are only able to create Public folders. These are the other kind of folders you may see. 7. – The Public folder has been created by a user. It can be used by any user and has no access authority limitations. Any user can access and modify the documents in this folder.
Reprint Saved Jobs ColorQube™ 9201/9202/9203 Using the Print Driver Select or create a document on your PC. 1. Select [Print] from the application’s [File] menu. The application Print window is displayed. 2. Select the ColorQube 9201/9202/9203 printer from the [Printer Name] drop-down menu. 3. Select [Properties] to access the print settings for the job. 4. Select the [Job Type] drop-down menu and select [Saved Job...]. The Saved Job options are displayed. 5.
ColorQube™ 9201/9202/9203 – 5. Reprint Saved Jobs Program the Paper, 2 Sided Printing, Output Colour, Collate, Orientation, Staple and Output Destination as required. Select [Submit Job] at the top of the page to send the job to the device over the internet. The job is processed and sent to the device for saving or saving and printing, depending on the selection.
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Custom Services 18 Validation Options The Validation Options feature is used with the Workflow Scanning Validation Server and the Network Authentication features. When a user enters their metadata information at the user interface, the metadata is passed to the validation server to be verified. When Validation Options is enabled, the user’s ID is also passed with the validation request to the Validation Server.
Custom Services • Describe a web service. • Subscribe to, and receive events from a web service. ColorQube™ 9201/9202/9203 Vista (only) operating system provides Web Services on devices as a connection protocol with printing and scanning peripherals. Web Services technology provides a common framework for describing and sharing information. Enable WSD (Web Services for Devices) 1. At your workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter].
Xerox Standard Accounting 19 Xerox Standard Accounting (XSA) is a free feature of the device. When enabled, XSA tracks the numbers of Copy, Print, Workflow Scanning, E-mail, Server Fax, Internet Fax and Embedded Fax jobs (when these features are installed on the device), for each user. Usage limits can also be applied to users to restrict the total numbers of copy, print, fax and scan jobs that a user can perform. Administrators can print a report which contains all XSA data.
Xerox Standard Accounting ColorQube™ 9201/9202/9203 Enable Xerox Standard Accounting 1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. 2. Click on the [Properties] tab. 3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111], and click on the [Login] button. 4. Click on the [Accounting] link. 5. Click on the [Xerox Standard Accounting] link. 6.
ColorQube™ 9201/9202/9203 Xerox Standard Accounting Network Images Sent The maximum number of documents that can be sent over the network by the user. This applies to the following features: Workflow Scanning, E-mail, Server Fax and/or Internet Fax when these features are installed on the device. Note If the device is set to print scan confirmation reports or Internet Fax acknowledgement reports, these documents are counted towards the user's limit.
Xerox Standard Accounting ColorQube™ 9201/9202/9203 At the Device 1. Press the button. 2. The [User ID] screen will show. Type the user ID of one of the users that you created in the Manage Accounting area of Internet Services. Use the keyboard on the screen to enter the user ID. 3. Touch the [Enter] button. 4. The Validation in Progress screen will show. 5.
ColorQube™ 9201/9202/9203 Xerox Standard Accounting 12. In the [Account] area, make any relevant changes. 13. In the [User Access] area, check the boxes for the Access Right you want the General Account to have access. 14. Click on the [Save Changes] button. The user appears as a member of the Group and General Accounts. Generate Report and Reset User Limits 1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. 2.
Xerox Standard Accounting ColorQube™ 9201/9202/9203 5. Select [Accounting]. 6. From the Accounting System drop-down menu, select [Xerox Standard Accounting]. 7. Select [Prompt for Every Job] if you want users to enter their User and Account ID each time they print. 8. You may also select the [Mask User ID] and [Mask Account ID] checkboxes to show asterisks (******) when ID's are entered. 9. Select the [Save Accounting Codes] to save selection. 10.
ColorQube™ 9201/9202/9203 Xerox Standard Accounting 2. Click on the [Properties] tab. 3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. 4. Click on the [Login] button. 5. Click on the [General Setup] link. 6. Select [Cloning] in the directory tree. 7. From the display of available groups, select the settings that you wish to clone.
Xerox Standard Accounting 19-8 ColorQube™ 9201/9202/9203 System Administrator Guide
Network Accounting 20 Network Accounting provides the ability to manage usage of the device with detailed cost analysis capabilities. Print, Scan, Fax, and Copy jobs are tracked at the device and stored in a job log. Jobs require an authentication of User ID and Account ID and this information is logged with the job details in the job log. The device requires the Network Accounting Kit to be installed and network access to a Xerox certified Network Accounting third party software solution.
Network Accounting ColorQube™ 9201/9202/9203 To Enable the Network Accounting feature at the Device 1. Press the button to enter the Tools pathway. 2. Enter the Administrator’s User Name [admin], touch [Next], enter Password [1111], touch [Enter]. 3. Press the button, then the [Tools] tab. 4. Touch [Accounting Settings]. 5. Touch [Accounting Mode]. 6. Touch [Network Accounting] and touch [Save]. Configure Network Accounting 1.
ColorQube™ 9201/9202/9203 Network Accounting Enable Network Accounting in your Windows Print Driver Windows 2000 1. From the [Start] menu select [Printers and Faxes]. 2. Right-click on the device printer icon. 3. Select [Properties]. 4. Select [Configuration]. 5. Select [Accounting]. 6. Select [Xerox Network Accounting] from the Accounting System drop-down menu. 7. Select [Prompt for Every Job] if you want users to enter their User and Account ID each time they print. 8.
Network Accounting 9. ColorQube™ 9201/9202/9203 Enter a name to define the preset, for example: Accounting. 10. Click [OK]. Ensure the Accounting preset is selected in the Presets menu each time you print. 11. Click [Print]. 12. Enter your Network Accounting information. 13. Click [OK] to print the document. Test Network Accounting 1. Open an application and print a job. Verify that you are presented with the User ID and Accounting ID screen. 2.
Xerox Secure Access 21 Administrators can configure the device so that users must be authenticated and authorized before they can access specific services or areas. Xerox Secure Access provides a means of authenticating users via an authentication server and optional card reader. This convenient security solution allows people to simply swipe the ID card at the device to unlock access to features that can be tracked for accounting and regulatory requirements.
Xerox Secure Access • ColorQube™ 9201/9202/9203 Local User Information Database (the user names must match so that the device can cross reference each user as they log in at the device). To configure Remote Authorization, the LDAP server must be configured on the device and Authorization Access configured. For instructions, refer to the LDAP section within the System Administration CD1.
ColorQube™ 9201/9202/9203 Xerox Secure Access – Select [Xerox Secure Access] to allow users to be authenticated and authorized before they can access specific services or areas. Xerox Secure Access provides a means of authenticating users via an authentication server and optional card reader. – Select [CAC/PIV] (Common Access Card/Personal Identity Verification) solution brings an advanced level of security to sensitive information.
Xerox Secure Access ColorQube™ 9201/9202/9203 20. If you require users to use a Xerox Secure Access device to log in (for example, a card reader), select [Restricted access via Xerox Secure Access Device]. If you want to allow users to enter their login details on the screen keyboard select [Enable alternate access via on-screen keyboard]. 21. In the Device Instructional Blocking Window area, enter text in the [Window Title] field to define a title that will display on the Xerox device screen. 22.
ColorQube™ 9201/9202/9203 Xerox Secure Access If you select [Custom Access], for each feature you can either select [Unlocked] or [Locked] from the drop down menu. 36. Click on the [Apply] button. 37. Click on the [OK] button when you see the window that says “Properties have been successfully modified”. 38. Select [Logout] in the upper right corner of your screen if you are still logged in as Administrator, and click on the [Logout] button. Use Secure Access At the Device 1.
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Software Upgrade 22 The Software Upgrade feature allows the customer to upgrade the device software as requested by a Xerox Customer Support Center Representative, without needing a Customer Service Representative to be present. When Should I Upgrade the Software? Xerox is continually seeking to improve its products and a software revision may become available to improve functionality on the device. Your Customer Support Center Representative will instruct you to upgrade your device when it is necessary.
Software Upgrade ColorQube™ 9201/9202/9203 Upgrade via Internet Services Note This procedure will delete any current jobs in the device print queue and prevent further jobs from printing until the upgrade has completed. If you wish to preserve these jobs, allow them to complete before upgrading your software. All configured network settings and installed options will be retained by the device after the Software Upgrade process.
ColorQube™ 9201/9202/9203 Software Upgrade 12. Click on the [.dlm] file obtained earlier. 13. Click on the [Open] button. 14. Click on the [Install Software] button to proceed with the upgrade. • • If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. Click on the [Login] button. 15. The file will be sent to the printer and will disable the printing functionality.
Software Upgrade ColorQube™ 9201/9202/9203 Set the Auto Upgrade Time 10. Click on the [Auto Upgrade] in the directory tree. 11. Check the [Enabled] box to enable the Schedule Upgrade feature. 12. Select either [Hourly] or [Daily] to activate the feature accordingly, in the Refresh Start Time section. 13. If [Daily] has been selected, enter the required time for the upgrade to be performed. 14. For [Protocol], select either [IPv4 Address], [IPv6 Address] or [Host Name]. 15.
Server Fax 23 The Server Fax feature enables users to send documents to one or more fax devices via the telephone network without having a dedicated telephone line connected to the device. This is achieved by providing a network 'fax server' with its own links to the telephone system. The device requires the Internet/Server Fax Kit to be installed and a network connection to a Xerox certified third party server fax solution to enable Server Fax.
Server Fax ColorQube™ 9201/9202/9203 device's backplane. An Options Assist screen pops up to assist with installation. Contact your Xerox Sales Representative if you do not have the plastic SIM. • Ensure that the TCP/IP and HTTP are configured on the device as per Enable TCP/IP and HTTP at the Device on page 2-5. This is required to access the device's Internet Services web pages, which can be used to configure Email settings from a network connected workstation's web browser.
ColorQube™ 9201/9202/9203 Server Fax Before starting the installation procedure, please ensure the following items are available or have been performed: • • • Ensure that File Transfer Protocol (FTP) services is running on the server or workstation where images to be faxed by the device will be stored. Note the IP address or host name. Create a user account and password for the device.
Server Fax 6. ColorQube™ 9201/9202/9203 – Layout Adjustment: has the following setting that can be adjusted; Original Orientation and Original Size. – Filing Options: has the following setting that can be adjusted; Delay Start. To change any feature settings, within each setting area click on the [Edit] button, select the feature to be changed and click on the [Save] button to return to the Server Fax: Defaults screen. At the Device 1. Press the button. 2. Touch the [Server Fax] icon.
ColorQube™ 9201/9202/9203 Server Fax 14. Click on the [Apply] button to accept the changes. Configure General Settings 1. Select [Default] in the directory tree. 2. To print a Confirmation Sheet after every Server Fax job, click on the [Edit] button in the General section, then select [On] from the drop down menu. The Confirmation Sheet specifies the success or failure of the Server Fax job. If the fax is successful the location of the document on the fax server is also specified. 3.
Server Fax ColorQube™ 9201/9202/9203 2. Click on the [Properties] tab. 3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. 4. Click on the [Login] button. 5. Click on the [Services] link. 6. Click on the [Server Fax] link. 7. Select [Fax Repository Setup] in the directory tree. 8. Select [HTTP] or [HTTPS] from the [Protocol] drop down menu. 9.
ColorQube™ 9201/9202/9203 Server Fax Configure a Fax Repository using SMTP Information Checklist Before starting the installation procedure, please ensure the following item is available or has been performed. • Obtain the domain name of your SMTP mail server. At your Workstation 1. Open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. 2. Click on the [Properties] tab. 3. If prompted, enter the Administrator User ID and Password.
Server Fax 23-8 ColorQube™ 9201/9202/9203 System Administrator Guide
Troubleshooting 24 Troubleshooting: Workflow Scanning If you are experiencing problems with Workflow Scanning, first verify that the device is connected on the network and functioning as a printer by performing the following activities: • • • Check the network cable at the back of the device. Send a test print from your PC to the device. If connected via TCP/IP try a PING from your workstation to the device.
Troubleshooting ColorQube™ 9201/9202/9203 Try to scan a document. Does the Scan Confirmation Report print? If the Scan Confirmation Report does not print, perform the following steps at your workstation. 1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. 2. Click on the [Properties] tab. 3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111], and click on the [Login] button. 4.
ColorQube™ 9201/9202/9203 Troubleshooting Scanning via SMB (Server Message Block) Test the configuration of the scan filing location by attempting to connect to the shared folder (the scan filing location) from another PC, with the user account and password created for the device. Create a new folder within this location and try to delete it. If you cannot perform this function check the user account rights.
Troubleshooting ColorQube™ 9201/9202/9203 At the Device 1. Press the button. 2. Touch the [Machine Information] tab. 3. Touch [Information Pages]. 4. Touch [Configuration Report]. 5. Touch [Print], then touch [Close]. View the Network Setup details. Verify that the SMTP IP Address is correct and that the TCP/IP Domain Name, Host Name and DNS settings are properly configured. Was the E-mail Settings Correctly Configured? For instructions, refer to E-mail on page 13-1.
ColorQube™ 9201/9202/9203 Troubleshooting Troubleshooting: Internet Fax If you are experiencing problems with sending an Internet Fax, first verify that the device is connected on the network and functioning as a printer by performing the following activities: • • • Check the network cable at the back of the device. Send a test page from your PC to the device. If connected via TCP/IP try a PING from your workstation to the device.
Troubleshooting ColorQube™ 9201/9202/9203 Note A webmail application makes a convenient tool to use to log in to the mail server to check for the receipt of e-mail. Has the Internet Fax (e-mail) been received at the SMTP server? SMTP items to check • • • • • • • Is the device's account name and password correct? Is the mail server down? Ask the SMTP administrator to confirm that no errors were encountered and check for 'bounce' messages to the device's "Reply To" address.
ColorQube™ 9201/9202/9203 Troubleshooting Troubleshooting: Server Fax If you are experiencing problems with sending a Server Fax, first verify the device is connected on the network and functioning as a printer by performing the following activities: • • • Check the network cable at the back of the device. Send a test page from your PC to the device. If connected via TCP/IP try a PING from your workstation to the device. Note Server Fax and Embedded Fax are mutually exclusive services.
Troubleshooting ColorQube™ 9201/9202/9203 View the Server Fax Setup details. Verify that the Protocol is correct and that the Server Name and Path to the Fax repository settings are properly configured. Are the Server Fax Settings Correctly Configured? Configure the Server Fax settings before continuing. For instructions, refer to Server Fax on page 23-1. Check the Third Party Fax Server Configuration 1.
ColorQube™ 9201/9202/9203 Troubleshooting Ensure Embedded Fax is Installed Correctly At the Device 1. Press the button to enter the Tools pathway. 2. Enter the Administrator’s User Name [admin], touch [Next], enter Password [1111], touch [Enter]. 3. Press , then the [Tools] tab. 4. Touch [Service Settings]. 5. Touch [Embedded Fax Settings]. 6. This should read [Enable].
Troubleshooting ColorQube™ 9201/9202/9203 Verify that Network Accounting is installed and enabled before proceeding To verify that Network Accounting is installed, print a Configuration Report and look under Installed Options to see the status of Network Accounting. To print a Configuration Report, at the device press the Machine Status button. touch Print Reports, touch Configuration Report, touch Print Selected Report, then touch Close.
ColorQube™ 9201/9202/9203 Troubleshooting When switching off the device, press the button to the Off (O) position. The printer will power off quickly, however for the system to be fully powered off you must observe the network activity light on the Controller at the rear of the device. When the network activity light stops blinking, the Controller has shut off and the entire system is powered off. Font Management Utility and Unicode A Unicode font kit is available for this device.
Troubleshooting 24-12 ColorQube™ 9201/9202/9203 System Administrator Guide
B Index Backup Saved Jobs, 3-14 Banner Sheet, 3-13 Billing and Counters, 4-3 Billing Information, 3-13 Billing Meter Read, 3-12 Bindery Settings, 5-26 BOOTP, 5-4 C Numerics 10.
ColorQube™ 9201/9202/9203 D Default DHCP (Dynamic Host Configuration Protocol) Settings, 5-7 Default Template, 10-11 Description, 4-6 Description and Alerts, 4-2 Devices Profile for Web Services, 18-1 DHCP, 5-4 DHCP/Autonet, 5-4 Distribution Templates, 10-11 DNS Configuration, 5-5 DNS Configuration on Windows 2000, 5-16 DNS/DDNS Configuration, 5-3 Domain Name, 5-5, 5-6 Dynamic Addressing DNS/DDNS Configuration, 5-3 Dynamic DNS Registration, 5-4 Dynamic DNS Registration, 5-4 Dynamic IP Addressing configure,
ColorQube™ 9201/9202/9203 J Job Log, 10-11 Job Management, 3-8 Jobs, 4-4 L LAN Fax, 16-1 Enable the Feature (Windows Printer Drivers), 16-1 Mac OS Users, 16-2 Use the Feature, 16-2 LDAP Addressing, 13-6 Contexts, 13-7 User Mappings, 13-7 LDAP Query, 11-2 Linearized PDF, 3-5 Local UI Alerts, 4-11 Low Supply Warning, 4-12 LPR (Line Printer Remote) Printing in Mac OSX, 5-25 LPR Printing on Windows NT, 5-7 M Machine Digital Certificate Management, 8-9 Machine Name, 3-1 Microsoft Networking Configuration on W
ColorQube™ 9201/9202/9203 S T Save Job for Reprint, 3-13 Saved Jobs, 4-5 Scan to Home, 9-1, 10-1, 11-1 Configure Scan to Home, 11-2 Scan to Mailbox, 9-1, 10-1, 11-1, 12-1 Configure, 12-2 enable, 12-1 Overview, 9-1, 10-1, 11-1, 12-1 Use, 12-3 SCO UNIX Environment, 5-33 Searchable PDF, 3-6 Searchable PDF/A, 3-6 Searchable XPS, 3-7 Security, 7-1, 8-1 Security @ Xerox, 8-1 Server Fax, 21-1, 22-1, 23-1 Authentication and Authorisation, 23-1 Configure a Fax Repository using FTP, 23-2 Configure a Fax Repository
ColorQube™ 9201/9202/9203 Xerox Secure Access, 21-1 Secure Access and Accounting, 7-15, 21-1 Xerox Standard Accounting, 18-1, 19-1 Create a General Account, 19-4 Create a Group Account, 19-2 Set Usage Limits, 19-2 User Account, 19-2 XPS, 3-5 XPS Settings, 3-7 System Administrator Guide I-5
ColorQube™ 9201/9202/9203 I-6 System Administrator Guide
