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About the Documentation This manual is part of a set of Xerox EX7750 documentation that includes the following manuals for users and system administrators. Most are available as Acrobat PDF (Portable Document Format) files on the User Documentation CD. • The Quick Start Guide summarizes the steps for configuring the Xerox EX7750 and printing. It also describes how to access the Adobe Acrobat PDF files on User Documentation CD.
Copyright © 2004 Electronics for Imaging, Inc. All rights reserved. This product documentation is protected by copyright, and all rights are reserved. No part of it may be reproduced or transmitted in any form or by any means for any purpose without express prior written consent from Electronics for Imaging, Inc. (“EFI”), except as expressly permitted herein. Information in this document is subject to change without notice and does not represent a commitment on the part of EFI.
FCC Information WARNING: FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment. Refer to the Class Compliance sticker affixed to the back of your Fiery (or, in the case of embedded systems, to the sticker affixed to the print engine) to identify the appropriate classification (A or B, below) for this product.
CE Marking (Declaration of Conformity) This product complies with the following EU directives: 89/336/EEC, 73/23/EEC, and 93/68/EEC directives. This declaration is valid for the area of the European Union. SOFTWARE LICENSE AGREEMENT PLEASE READ THIS SOFTWARE LICENSE AGREEMENT (“LICENSE AGREEMENT”) CAREFULLY. THIS LICENSE AGREEMENT IS A LEGAL AGREEMENT BETWEEN YOU AND ELECTRONICS FOR IMAGING, INC. (“EFI”) REGARDING THE EFI SOFTWARE (“SOFTWARE”).
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U.S. Government Restricted Rights Use, duplication, or disclosure of the Software by the United States Government is subject to restrictions as set forth in FAR 12.212 or DFARS 227.7202-3 227.7202-4 and, to the extent required under U.S. federal law, the minimum restricted rights as set out in FAR 52.227-14, Restricted Rights Notice (June 1987) Alternate III(g)(3) (June 1987) or FAR 52.227-19 (June 1987).
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Contents About the Documentation Introduction About this manual xiii Chapter 1: Printing from Windows Computers Printing from applications 1-1 Setting options and printing from Windows computers 1-1 Using job templates 1-9 Using Shortcuts 1-13 Customizing Print Option Shortcuts 1-14 Defining and printing custom page sizes 1-15 Working with custom page sizes in Windows PCL printer driver 1-16 Working with custom page sizes in Windows 2000/XP PostScript printer driver 1-18 Viewing the printe
x Contents Chapter 3: Printing from UNIX Workstations Printing to the EX7750 3-1 Chapter 4: Downloading Files and Fonts Using Fiery Downloader or WebDownloader 4-1 Downloading printer fonts 4-4 Managing printer fonts 4-9 Chapter 5: Printing Variable Data Documents About variable data printing 5-1 Printing variable data documents with FreeForm 5-2 How FreeForm works 5-2 Creating the master document 5-3 Creating the variable document 5-4 Combining the FreeForm master with the variable docu
xi Contents Appendix A: Print Options About printer drivers and printer description files A-1 Where to set print options A-2 Print option override hierarchy A-3 Default settings A-3 More about print options A-13 Booklet Maker Collate Creep Adjustments A-13 A-15 A-15 Duplex A-15 Mixed Media A-16 Appendix B: Font List PostScript printer fonts B-1 Adobe Type 1 fonts B-1 TrueType fonts B-6 PCL printer fonts B-6 Appendix C: Troubleshooting Maintaining optimal system performance C-1 Tr
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xiii Introduction About this manual The Xerox EX7750 is used to print final documents or proof jobs that will be printed later on an offset press. You can send a print job to the Xerox EX7750 as you would to any other printer—select it from the Printers dialog box on Microsoft Windows computers, or in the Chooser on Apple Mac OS computers, and then print from within any application. N OTE : The term “EX7750” is used in this manual to refer to the Xerox EX7750.
xiv Introduction • Printing variable data documents • Monitoring jobs and accessing information using WebTools™ and Job Monitor • Printing using the Fiery E-mail Service • Specifying and overriding job settings, generating a list of fonts installed on the EX7750, and troubleshooting information
1 1-1 Chapter 1: Printing from Windows Computers Printing from applications This chapter describes printing to the EX7750 from Windows computers. You can print from a networked Windows computer or a computer using Windows (WINS) printing. You can also print to a file so that it can be printed at a remote location (see “Saving files to print at a remote location” on page 1-23).
1 1-2 Printing from Windows Computers To print from Windows applications without connecting to a print server, you can use Server Message Block (SMB) printing. For more information, see the User Software Installation Guide. The following procedures explain how to use the driver to specify print options. For information about specific print options, see Appendix A. N OTE : The following procedures use Windows 2000 illustrations.
1 1-3 4. Printing from applications Click the ColorWise (PostScript) or Color Settings (PCL) print option bar. In the Print Mode area, specify the color mode for the job. To use advanced color management features, such as Rendering Style, click Expert Settings and proceed to step 5; otherwise, skip to step 7. N OTE : Expert Settings is not supported for the PCL driver. 5. In the Expert Color Settings dialog box, click Update to display the current EX7750 settings.
1 1-4 Printing from Windows Computers 6. Specify the color settings for the print job and click OK. 7. Click the Owner Information print option bar. 8. Enter a password in the Secure Print field if you are sending a secure print job. Your job is held at the EX7750. To print your job, enter the password at the Control Panel on the EX7750. 9. Enter an account name in the Group Name field. The Group Name appears in the job management tools Job Log.
1 1-5 Printing from applications N OTE : Group Name and Group Password options are not available when printing to the Direct connection. 11. Enter text messages in the Notes field. The information you enter in the Notes field can be viewed by the operator at the job management tools and also appears in the Job Log. It cannot be edited or erased by the operator. For more information about the job management tools, see the Job Management Guide. 12.
1 1-6 Printing from Windows Computers For information about these options and overrides, see Appendix A. For information about configuring installable options, see the User Software Installation Guide. For more information about job management tools, see the Job Management Guide. If you choose Printer’s default, the job prints according to the settings specified in Setup. For more information, see Appendix A.
1 1-7 Printing from applications The Fiery Printing tab appears. If it does not, click the Fiery Printing tab. 4. Specify the default settings for your print job, as described on page 1-2. 5. Click OK to close the dialog box. Accessing print options without opening print option bars In the previous procedures, you accessed the EX7750 print options by opening the print option bars. You can also access and change the print option settings by right-clicking the print option bars.
1 1-8 Printing from Windows Computers A list of print options within the print option bar appears. Right-click the Paper Source print option bar 3. Click or move and hold the cursor over an option to which you want to make a change. Available settings appear. 4. Click a setting. N OTE : For the text-field options such as Group Name and Notes, you must click and open the print option bars to access them.
1 1-9 Using job templates Using job templates You can save print option settings to your hard disk so you can easily load specifically configured settings for a particular job as a template. You can also share templates over a network, using the Import and Export features. N OTE : Although the user interface differs slightly, the following procedures are the same for both PCL and PostScript printer drivers. TO CREATE A JOB TEMPLATE 1.
1 1-10 TO LOAD Printing from Windows Computers J OB T EMPLATES 1. From the Fiery Printing tab, click the Job Templates menu. 2. Choose the settings you want to use for your template. The options are automatically configured. TO TO DELETE J OB T EMPLATES 1. From the Fiery Printing tab, click the Job Templates button. 2. Choose the templates you want to delete and click Delete. 3. Click Yes to confirm the deletion and click OK. MODIFY J OB T EMPLATES 1.
1 1-11 TO Using job templates EXPORT SAVED TEMPLATES 1. From the Fiery Printing tab, click the Job Templates button. 2. Choose the template you want to export and click Export. 3. Browse to the location in which to save the file, enter a file name, and then click Save. N OTE : The file name must include the .sav extension and can be up to eight characters (not including the extension). The file name does not have to match the Job Template name. 4. Click OK in the Job Template dialog box.
1 1-12 TO Printing from Windows Computers IMPORT SAVED TEMPLATES 1. From the Fiery Printing tab, click the Job Templates button. 2. Click Import. 3. Browse to the location of the saved template file you want to import. 4. Select the file and click Open. 5. Click OK in the Job Templates dialog box. N OTE : When you import job templates, they appear in the Job Templates menu under the Job Template, not the file name. In the preceding examples, the file present.
1 1-13 Using job templates Using Shortcuts The Shortcuts area of the printer driver interface displays the current settings for some of the most commonly used print options. Access and change these settings quickly and easily using the Shortcuts. You can also access some page layout and finishing options by right-clicking the image of the page directly below Shortcuts. N OTE : Although the user interface differs slightly, the following procedures are the same for both PCL and PostScript printer drivers.
1 1-14 TO Printing from Windows Computers SET PRINT OPTIONS USING THE P AGE S HORTCUTS 1. From the Fiery Printing tab, click the Page icon, position your cursor over the page image, and then right-click. 2. Specify the appropriate settings for the print options. 3. Click Apply to make the new settings the default. 4. Click OK. Customizing Print Option Shortcuts You can customize the Print Option Shortcuts area so that you have easy access to most frequently used print options.
1 1-15 3. Defining and printing custom page sizes Select an option you want to add from the Available Shortcuts list and click Add. Or double-click an option you want to add in the Current Shortcuts list. The new option item appears at the bottom of the Current Shortcuts list. 4. To change the order of the Current Shortcuts, select an option in the Current Shortcuts list and click Move Up or Move Down. 5. Click OK to close the Modify Shortcuts dialog box.
1 1-16 Printing from Windows Computers Working with custom page sizes in Windows PCL printer driver With custom page sizes, you can define the dimensions of a printed page. After you define a custom page size, you can use it from within an application without redefining it each time you print. TO DEFINE A CUSTOM PAGE SIZE WITH PRINTER DRIVERS Click Custom W INDOWS PCL 1. Click Start. 2. Windows 2000: Choose Settings and then Printers. Windows XP: Choose Printers and Faxes. 3.
1 1-17 6. Defining and printing custom page sizes Specify options to define the custom page size. Width—Enter the width of the print job. Length—Enter the length of the print job. Units—Select a unit of measurement for the print job. TO 7. Click OK to close the Enter Custom Paper Size window. 8. Click OK to close the EX7750 printer driver. EDIT A CUSTOM PAGE SIZE WITH W INDOWS PCL PRINTER DRIVERS 1. Click Start. 2. Windows 2000: Choose Settings and then Printers.
1 1-18 TO Printing from Windows Computers PRINT A CUSTOM PAGE SIZE WITH W INDOWS PCL DRIVERS 1. Choose Print from your application. 2. Select the EX7750 PCL icon as the printer and click Properties. 3. Click the Fiery Printing tab, and then click the Paper Source print option bar. 4. From the Input Tray menu, choose the paper tray that contains the custom-size paper for the job. The Input Tray selection is valid for the current job only. 5. Select Custom from the Page Size menu. 6.
1 1-19 Defining and printing custom page sizes T O DEFINE A CUSTOM PAGE SIZE P OST S CRIPT PRINTER DRIVER WITH THE W INDOWS 2000/XP 1. Click Start. 2. Windows 2000: Choose Settings and then Printers. Windows XP: Choose Printers and Faxes. 3. Right-click the EX7750 PS icon and choose Printing Preferences. 4. Click the Paper/Quality tab. 5. Click Advanced.
1 1-20 6. Printing from Windows Computers Choose PostScript Custom Page Size from the Paper Size menu. The PostScript Custom Page Size Definition dialog box appears. 7. Specify options to define the custom page size. Custom Page Size Dimensions—Enter the width and height of the print job. Unit—Select a unit of measurement for the print job. Paper Feed Direction—Choose the paper feed direction of the print job. Paper Type—Only the Cut Sheet option is available.
1 1-21 Defining and printing custom page sizes T O EDIT A CUSTOM PAGE SIZE P OST S CRIPT PRINTER DRIVER WITH THE W INDOWS 2000/XP 1. Click Start. 2. Windows 2000: Choose Settings and then Printers. Windows XP: Choose Printers and Faxes. 3. Right-click the EX7750 PS icon and choose Printing Preferences. 4. Click the Paper/Quality tab. 5. Click Advanced. 6. Choose PostScript Custom Page Size from the Paper Size menu. The PostScript Custom Page Size Definition dialog box appears.
1 1-22 Printing from Windows Computers Viewing the printer’s status View the status of the printer’s consumables from the printer driver. TO VIEW THE STATUS OF THE P HASER 7750 CONSUMABLES 1. Choose Print in your application. 2. Select the EX7750 PS or PCL as your printer and click Properties. 3. Click the Printer Status tab and Update. The Two-Way Communication feature must be enabled. For information, see the User Software Installation Guide. Paper Tray—Displays the drawer name.
1 1-23 Saving files to print at a remote location Toner Color—Displays the color of toners. Level—Displays the amount of toner remaining, in increments of one percent. The amount displayed is roughly calculated and may not match the exact amount of toner remaining. Engine Status This area displays the current status of the Phaser 7750.
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2 2-1 Chapter 2: Printing from Mac OS Computers Printing from applications with Mac OS 9 or later, or Mac OS X Classic You can print to the EX7750 just as you would print to any other printer from any application. If you are using Mac OS 9 or later, or Mac OS X Classic, select the EX7750 as the current printer in the Chooser, and then print the file from within the application. If you are using Mac OS X, you can choose the printer and print the file from within the application.
2 2-2 TO Printing from Mac OS Computers SELECT THE EX7750 AS THE CURRENT PRINTER 1. Make sure the EX7750 is connected to the network and turned on. 2. Select Chooser from the Apple menu. 3. Click the AdobePS icon to select it. N OTE : Make sure AppleTalk is set to Active. 4. If your network is divided into zones, select the zone in which the EX7750 is located. 5. Select the EX7750 by __ from the “Select a PostScript Printer” list.
2 2-3 Printing from applications with Mac OS 9 or later, or Mac OS X Classic Setting options and printing from Mac OS 9 or later, or Mac OS X Classic In Mac OS applications, you set print options from both the Page Setup dialog box and the Print dialog box. For details about specific print options, see Appendix A. N OTE : Some default print options are set by the administrator during Setup. For information about the current server default settings, contact the administrator or the operator.
2 2-4 6. Printing from Mac OS Computers Select the EX7750 as your printer and specify settings for the print options displayed. N OTE : Print dialog boxes vary across applications. From the Paper Source menu, choose the paper tray for the job. For example, you can specify that the job be printed on paper in Tray 1. The Paper Source selection is valid for the current job only.
2 2-5 Printing from applications with Mac OS 9 or later, or Mac OS X Classic Enter user and job identification information for managing purposes, or whatever information is required at your site. 8. Enter a password in the Secure Print field if you are sending a secure print job. Your job is held at the EX7750. To print your job, enter the password at the Control Panel on the EX7750. 9. Enter an account name in the Group Name field.
2 2-6 13. Printing from Mac OS Computers Choose Printer Specific Options and specify the appropriate settings for your print job. Choose Printer Specific Options These print options are specific to the EX7750 and the printer; you may have to scroll to see all the options. They override settings in EX7750 Printer Setup, but can be changed from Command WorkStation/Command WorkStation LE or Fiery Spooler. If you choose Printer’s default, the job prints according to the settings specified in Setup.
2 2-7 Printing from applications with Mac OS 9 or later, or Mac OS X Classic Defining custom page sizes With custom page sizes, you can define page dimensions and margins. After you define a custom page size, you can use it from within an application without redefining it each time you print. TO DEFINE A CUSTOM PAGE SIZE 1. Choose Page Setup from the application’s File menu. 2. For Paper, choose Custom. 3. Choose Custom Page Default.
2 2-8 TO TO Printing from Mac OS Computers EDIT A SAVED CUSTOM PAGE SIZE 1. Choose Page Setup from the application’s File menu. 2. Choose Custom Page Default. 3. Select the Custom Page Size name. 4. Edit the page dimensions and margins. 5. Click Add. 6. Replace the existing Custom Page name and click OK. PRINT A CUSTOM PAGE SIZE 1. Load one of the paper trays with custom-size paper. 2. Choose Page Setup from the application’s File menu. 3.
2 2-9 Printing from applications with Mac OS X Printing from applications with Mac OS X After you install the EX7750 printer description files using the PPD Installer, you can print directly from most Mac OS X applications. For more information about installing printer description files with the PPD Installer see, the User Software Installation Guide. To achieve the best printing results from specific applications, see the Color Guide and the Fiery Color Reference.
2 2-10 Printing from Mac OS Computers 5. Choose Print from the application’s File menu. 6. Select the EX7750 as your printer and choose an option category from the menu that appears. You can change the print option settings for each category. Choose print categories 7. Choose Printer Features and specify the appropriate settings for your job.
2 2-11 Printing from applications with Mac OS X These print options are specific to the EX7750 and the printer; to see all the options, choose specific Feature Set categories. They override settings in EX7750 Printer Setup, but can be changed from Command WorkStation/Command WorkStation LE or Fiery Spooler. If you choose Printer’s default, the job prints according to the settings specified in Setup. For more information about these options and overrides, see Appendix A.
2 2-12 Printing from Mac OS Computers 8. Choose Fiery Job Notes. 9. Enter a password in the Secure Print field if you are sending a secure print job. Your job is held at the EX7750. To print your job, enter the password at the Control Panel on the EX7750. 10. Enter an account name in the Group Name field. The Group Name appears in Command WorkStation/Command WorkStation LE and Fiery Spooler, and also appears in the Job Log.
2 2-13 11. Printing from applications with Mac OS X Enter a password in the Group Password field. The Group Password appears in the job management tools Job Log, but it is encrypted. The password is defined by your administrator for managing purposes. Consult the administrator for the password. When the account name and password you entered match those defined by the administrator, your job is printed. Otherwise, an error is generated, and your job is placed in the printed queue.
2 2-14 Printing from Mac OS Computers Defining custom page sizes With custom page sizes you can define page dimensions and margins. After you define a custom page size, you can use it from within an application without redefining it each time you print. TO DEFINE A CUSTOM PAGE SIZE 1. Choose Page Setup from the application’s File menu. 2. For Settings, choose Custom Paper Size. Choose Custom Paper Size Custom page names 3. Click New and enter a name for the custom page size. 4.
2 2-15 TO TO TO Printing from applications with Mac OS X EDIT A SAVED CUSTOM PAGE SIZE 1. Choose Page Setup from the application’s File menu. 2. For Settings, choose Custom Paper Size. 3. Select the Custom Page Size name. 4. Edit the page dimensions and margins. 5. Replace the existing Custom Page name by clicking on it. 6. Click Save. 7. Click OK to exit. DELETE A CUSTOM PAGE SIZE 1. Choose Page Setup from the application’s File menu. 2. For Settings, choose Custom Paper Size. 3.
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3 3-1 Chapter 3: Printing from UNIX Workstations Printing to the EX7750 You can print to the EX7750 directly from UNIX workstations. Jobs printed to the EX7750 are sent to the Print or Hold queues and can be manipulated from Command WorkStation/Command WorkStation LE, or from Windows and Mac OS computers on the network using Fiery Spooler.
3 3-2 TO Printing from UNIX Workstations PRINT FROM • UNIX On a system running SunOS 4.1.x or another BSD-based variant, use the lpr command to send a job to the EX7750, as follows: lpr <-Pprinter> <-#copies> For example, if the Print queue of your EX7750 is named print_Server, your file is named Sample, and you want to print two copies, type: lpr -Pprint_Server -#2 Sample • On a system running Solaris 2.
3 3-3 TO Printing to the EX7750 REMOVE JOBS FROM THE QUEUE N OTE : Unless you log in as the root user, you can remove only your own jobs. • On a system running SunOS 4.1.x or another BSD-based variant, use the lprm command to remove jobs from the queue, as follows: lprm <-Pprinter> You can use the lpq command to check the job number.
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4 4-1 Chapter 4: Downloading Files and Fonts Using Fiery Downloader or WebDownloader Fiery Downloader and WebDownloader allow you to send PostScript (PS), Encapsulated PostScript (EPS), Tagged Image File Format (TIFF), and Portable Document Format (PDF) files directly to the EX7750 without using the application in which the files were created. These utilities also allow you to manage printer fonts on the EX7750.
4 4-2 Downloading Files and Fonts N OTE : Fiery Downloader and WebDownloader are designed specifically for the EX7750; you cannot use them with any other printer. TO VIEW INFORMATION WITH F IERY D OWNLOADER 1. Double-click the Fiery Downloader icon or choose Fiery Downloader from the Start >Programs menu. 2. Select the EX7750 in the Chooser window and click OK (Windows) or Connect (Mac OS). The Fiery Downloader Status window appears, displaying the Fiery Downloader toolbar, menus, and status bar.
4 4-3 Using Fiery Downloader or WebDownloader Displays server status and user and document name of the job currently printing Displays server status and user and document name of the job currently processing Dynamically displays the progress of the job Displays the amount of available disk space Buttons for some menu functions appear in the toolbar at the top of the window. Open Click to connect to a different EX7750. Download Click to download a file or font to the EX7750.
4 4-4 Downloading Files and Fonts 5. Select the EX7750 in the dialog box that appears and click OK (Windows) or Connect (Mac OS). 6. To close the Fiery Downloader dialog box, choose Close from the File menu. 7. To quit Fiery Downloader, choose Exit (Windows) or Quit (Mac OS) from the File menu. Downloading printer fonts You can download a variety of file types, as well as fonts, to the EX7750. You can specify a limited number of print option settings for the files you download.
4 4-5 4. Using Fiery Downloader or WebDownloader Choose the file type to display from the Files of type (Windows) or Show (Mac OS) menu. All Known Formats lists all files in formats supported by Fiery Downloader. You can download files and fonts in the same batch. If the fonts are used by files in the same batch, the fonts download first. 5. Choose the Connection Type (Windows) or Queue (Mac OS) to which you will download the files. The options available depend on the setup at your site.
4 4-6 6. Downloading Files and Fonts Select the file name and click Add File(s) (Windows) or Add (Mac OS). The File name field (Windows) displays the name of the selected file before you click Add. You can navigate to different drives and directories to select files to download. Click Add All (Mac OS) to add all files in a folder. To select multiple sequential files (Windows), select the first file and then Shift-click the last file. Control-click to select multiple non-sequential files.
4 4-7 Using Fiery Downloader or WebDownloader Brightness (PostScript and EPS files only)—Change the Brightness setting if a file appears to be too dark or too light. Choose 85% for a substantially lighter image, 115% for a substantially darker image, or one of the options in between. N OTE : Some applications, including Adobe Photoshop, provide transfer functions that allow you to specify density settings for an image.
4 4-8 TO Downloading Files and Fonts CREATE A FONT BACKUP 1. Start Fiery Downloader. 2. Choose Back up fonts from the File menu. All the user fonts on the EX7750 are backed up. 3. Browse to the location in which to save the fonts. You can create a new directory by clicking Create (Windows) or New Folder (Mac). 4. Click OK. The font backup file is saved.
4 4-9 TO Using Fiery Downloader or WebDownloader RESTORE FONTS 1. Start Fiery Downloader. 2. Choose Restore fonts from the File menu. 3. Open the font backup file from the saved location, and click OK (Windows) or Select this folder (Mac). This replaces all the user fonts on the EX7750. TO DOWNLOAD FILES OR FONTS USING 1. W EB D OWNLOADER Create a PostScript, EPS, TIFF, or PDF file.
4 4-10 Downloading Files and Fonts Before you download PostScript, TIFF, or EPS files with Fiery Downloader, make sure all fonts included in your file are installed on the EX7750 or embedded in your file; otherwise, the text in these fonts does not print correctly or may not print at all. For PDF files, font substitution occurs automatically for fonts not installed on the EX7750.
4 4-11 Using Fiery Downloader or WebDownloader Adobe Type 1 fonts on Windows The .PFM files that correspond to the Adobe Type 1 fonts installed on the EX7750 are automatically downloaded to your Windows system from the server. TO VIEW FONT INFORMATION , UPDATE , PRINT , AND DELETE FONTS • Choose Font List from the File menu or click the Font List button. N OTE : If the Direct connection is not published, you cannot view the Font List or perform any of the tasks described in this procedure.
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5 5-1 Chapter 5: Printing Variable Data Documents About variable data printing This chapter describes the variable data printing features supported by the EX7750, including: • Background information about variable data printing • Printing variable data documents using FreeForm™ and FreeForm 2 About variable data printing Variable data printing is typically used for direct-mail advertising or other targeted mailings.
5 5-2 Printing Variable Data Documents Printing variable data documents with FreeForm In FreeForm variable data printing, you can use print options to define master documents and assign them to variable data jobs sent to the EX7750. How FreeForm works The basic premise of FreeForm variable data printing is that the master-element data for the job can be sent to the EX7750 and rasterized separately from the variable-element data.
5 5-3 Printing variable data documents with FreeForm Creating the master document Before you can use FreeForm, you must create a master document and a variable document. This includes creating the layout for the combined document, as well as the elements themselves. In a page layout or graphics program, you arrange the master elements (text and graphics that do not change) on one or more pages, leaving space for the variable elements.
5 5-4 Printing Variable Data Documents Creating the variable document You can create the variable document with a word processing application that provides a mail merge function, a database application, or a page layout application that supports scripting. In all cases, information is taken from a list or database and merged into an existing document that is set up to accept the information.
5 5-5 Printing variable data documents with FreeForm Combining the FreeForm master with the variable document When you print a variable document to the EX7750, you specify the FreeForm master created from your master document with the Use Master print option. The EX7750 combines the raster data of the variable document with the already RIPped FreeForm master, creating a new raster data file.
5 5-6 Printing Variable Data Documents Pages 1 and 2 of the variable document are combined with pages 1 and 2, respectively, of the master document. The cycle of master pages then starts over, and pages 3 and 4 of the variable document are combined respectively with pages 1 and 2, again, of the master document. This pattern continues for each subsequent set of pages in the variable document.
5 5-7 Printing variable data documents with FreeForm Using FreeForm This section provides some suggestions to help you print variable data jobs correctly. • Consult your administrator or operator on how FreeForm master numbers are assigned at your site. If FreeForm printing is used by a large number of users at your site, FreeForm master numbers, or ranges of numbers, can be assigned to specific users or groups. Users can select only numbers 1 through 15 as print option settings.
5 5-8 Printing Variable Data Documents The following settings for the variable document might override the corresponding settings in the master document: Duplex Media Type Paper Source (Input Tray) Save Fast Reprint Black Detection Stapler Mode Slip Sheet N OTE : The Long Edge Binding print option of the Duplex setting has no effect when printing using FreeForm. TO PRINT VARIABLE DATA DOCUMENTS 1. Create a master document.
5 5-9 2. Printing variable data documents with FreeForm Print the master document to the EX7750 with the Create Master print option set to one of the FreeForm Master numbers (1 through 15). Or, set the Create Master option to None and instruct the operator to use overrides to create a FreeForm master from this job. 3. Create the variable document.
5 5-10 Printing Variable Data Documents FreeForm master numbers can be overridden from Command WorkStation/ Command WorkStation LE or Fiery Spooler. Check with the operator to make sure that the FreeForm master number you specify is the correct one for the FreeForm master you want to use. If you want to check the job before it prints, instruct the operator to RIP and Hold the job so you can preview it from Command WorkStation/Command WorkStation LE or Fiery Spooler.
5 5-11 Printing variable data documents with FreeForm 2 Printing variable data documents with FreeForm 2 Freeform 2 extends the functionality of variable data documents using a third-party application that supports FreeForm 2, such as PrintShop Mail, which allows you to create and print variable data documents. To print a variable data job using FreeForm 2, first open the variable document in the third-party application.
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6 6-1 Chapter 6: Tracking and Monitoring Jobs Accessing WebTools EX7750 user software includes a variety of tools that allow you to track and manage print jobs. Access to some tools is controlled by your site administrator, but other tools are available to all users. • Command WorkStation/Command WorkStation LE and Fiery Spooler provide the capability to view and control the flow of print jobs to the EX7750.
6 6-2 TO ACCESS Tracking and Monitoring Jobs W EB T OOLS 1. Start your Internet browser. For information about supported platforms and browsers, see the User Software Installation Guide. 2. Type the IP address or the DNS name of the EX7750. For this information, contact the operator or administrator. 3. If a Log In dialog box appears, select Guest and click OK. The Log In dialog box appears only if the administrator has set a password.
6 6-3 Accessing WebTools Checking EX7750 status with Status You can use Status to see what jobs are currently processing and printing. To access Status, open the EX7750 home page and click Status. The current RIP Status and Printer Status appear in the window. N OTE : For best results, use WebTools at the recommended resolution. For more information, see System Requirements in the Quick Start Guide. To open a new browser window for the Status display, click Float.
6 6-4 Tracking and Monitoring Jobs Accessing information with WebLink WebLink on the EX7750 home page provides a link to another web page, provided you have a valid Internet connection. The administrator at your site can set the WebLink destination. Check your EX7750 WebLink for any available information. Job Monitor Job Monitor allows you to track the status of jobs sent to the EX7750.
6 6-5 TO Job Monitor MANUALLY START J OB M ONITOR 1. Windows 2000: Click Start, choose Settings, and then choose Printers. Windows XP: Click Start and choose Printers and Faxes. 2. Right-click the EX7750 icon, and then choose Properties. 3. Click the Printer Status tab, and then click the Launch Job Monitor button. You can also double-click the Job Monitor shortcut on the desktop to start the utility. Job Monitor opens a utility window on the screen and establishes a connection to the EX7750.
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7 7-1 Chapter 7: Using Fiery E-mail Service How Fiery E-mail Service works The Fiery E-mail Service allows you to remotely print to and control the EX7750 using your current e-mail infrastructure. It allows you to print to remote locations and bypass firewalls. With Fiery E-mail Service, you can submit jobs to the EX7750 as e-mail attachments.
7 7-2 Using Fiery E-mail Service Printing using an E-mail Client You can submit print jobs to the EX7750 in the form of an e-mail attachment using your e-mail application. When you send an e-mail with an attachment, Fiery E-mail Service extracts the file and sends it to the EX7750 Print queue. The file format must be one supported by the EX7750. By default, anyone can print with an E-mail Client, unless the Print address book has been set up by the Administrator.
7 7-3 Printing using an E-mail Client N OTE : If your attachment exceeds the file size limitation set by your e-mail system administrator, the e-mail will not be sent. 5. Click Send. The file is sent to the EX7750 and the job is printed. After the EX7750 receives the job, you receive an e-mail notification that the print job was accepted. The e-mail notification also provides a job identification (ID), which allows you to manage jobs with Job Control (see the following section).
7 7-4 Using Fiery E-mail Service Job Control This feature allows you to manage print jobs by submitting commands to the EX7750 via e-mail. You can cancel a job, check job status, and inquire help on a job. Once you send a command, the EX7750 returns an e-mail response. TO MANAGE PRINT JOBS WITH J OB C ONTROL 1. In your e-mail application, enter the EX7750 e-mail address in the To: line. 2. Enter one of the following Job Control commands in the Subject line.
7 7-5 TO Job Control PRINT USING THE F IERY E- MAIL P ORT M ONITOR 1. Choose Print in your application. 2. Make sure the EX7750 is selected as your printer and you have set up the E-mail Port Monitor for the EX7750. 3. Click Properties. 4. Click the Fiery Printing tab. 5. Set the print options and click OK. Your job is sent to the EX7750. To set options using the printer driver, see “Setting options and printing from Windows computers” on page 1-1.
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A A-1 Appendix A: Print Options Print Options Print options give you access to the special features of your printer and EX7750. Print options can be specified in several places—in EX7750 Setup, or from the printing application, Fiery Downloader, ColorWise Pro Tools, Command WorkStation/ Command WorkStation LE, or Fiery Spooler. The table in this appendix briefly describes each print option and its default setting, and provides information on any constraints or requirements in effect.
A A-2 Print Options Where to set print options • During Setup Some settings are specified by the administrator during Setup. For information on the current default server settings, contact the administrator or the operator. • From applications With the Adobe PostScript printer drivers, you can specify job settings when you print a job. For information about specifying job settings from applications, see Chapters 1 and 2.
A A-3 Print Options Print option override hierarchy The override hierarchy is as follows: • A user’s printer driver settings override the EX7750 Setup and ColorWise Pro Tools settings. • Settings made from Command WorkStation/Command WorkStation LE or Fiery Spooler override the user’s printer driver settings. Default settings In the following table, underlined settings in the Option and settings column indicate default printer driver settings (PPD defaults).
A A-4 Print Options Option and settings (default setting is underlined) Description Requirements, constraints, and information Auto Trapping Printer’s default/On/Off Specify whether the job should automatically trap text and graphics independently of their application. The Printer’s default setting reflects the setting specified in EX7750 Setup. This option is not supported for PCL.
A A-5 Print Options Option and settings (default setting is underlined) Description Requirements, constraints, and information The Printer’s default setting reflects the setting specified in EX7750 Setup. For Windows, choose Expert Color as the Color Mode to access this option. For more information, see the Color Guide. This option is not supported for PCL.
A A-6 Print Options Option and settings (default setting is underlined) Description Requirements, constraints, and information Combine Separations Printer’s default/Off/On When printing separations from supported desktop publishing applications: Select On to combine separations on a single page. Select Off to view separations as four individual black-and-white pages, each representing one color plate. The Printer’s default setting reflects the setting specified in EX7750 Setup.
A A-7 Print Options Option and settings (default setting is underlined) Description Requirements, constraints, and information Group Name If Printing Groups is enabled, the EX7750 administrator has assigned users to print groups, and passwords to each group. Enter the appropriate Group Name for the print job. Group Password If Printing Groups is enabled, the EX7750 administrator has assigned users to print groups, and passwords to each group. Enter the appropriate Group Password for the print job.
A A-8 Print Options Option and settings (default setting is underlined) Description Requirements, constraints, and information Notes Enter information about the job. The Notes field has a 32-character limit. Optimize PowerPoint Printer’s default/Off/On Select On when printing PowerPoint files Selecting On can reduce the processing to the EX7750. time for PowerPoint print jobs. The Printer’s default setting produces the same result as the Off setting.
A A-9 Print Options Option and settings (default setting is underlined) Description Output Profile Use Server’s Default (Printer’s default)/Use Media Defined Profiles/ Output-1/Output-2/Output-3/ Output-4/Output-5/Output-6/ Output-7/Output-8/Output-9/ Output-10 Specify the output profile to use for the current print job. Select Use Media Defined Profiles for Mixed Media jobs. Output Tray Top Output Tray/Finisher Output Tray Specify the tray for the job output.
A A-10 Print Options Option and settings (default setting is underlined) Description Requirements, constraints, and information Remove White PPT Background No/Yes Select On when using PowerPoint to create variable data in conjunction with FreeForm. This option is also available from Command WorkStation/Command WorkStation LE or Fiery Spooler. This option is not supported for PCL.
A A-11 Print Options Option and settings (default setting is underlined) Description Requirements, constraints, and information With this option set to On, all print option settings remain with the saved raster data each time the job is reprinted. To print the job with new print option settings, you must remove the raster data and reRIP the job. This option is not available in the PCL printer driver.
A A-12 Print Options Option and settings (default setting is underlined) Description Requirements, constraints, and information The Printer’s default setting reflects the setting specified in EX7750 Setup. For Windows, choose Expert Color as the Color Mode to access this option. For more information, see the Color Guide. This option is not supported for PCL.
A A-13 Print Options More about print options The following sections provide additional information about print options. For more information on the settings, requirements, and constraints in effect for these options, see the preceding table. Booklet Maker Use this option to arrange the pages of your print job in special layouts for folding or cutting after printing. Off—The job is printed without any imposition features.
A A-14 Print Options Perfect—Choose this setting to print separate folded pages that are stacked in booklet order. Front Back Double Print—Choose this setting to print a job so that the first page data is duplicated on the first sheet. The next page will have the second page data duplicated, and so forth.
A A-15 Print Options Collate Use this option to specify sorting options. Off—Copies of a complete job are output, uncollated, into the top tray. On—Copies of a complete job are collated and output into the top tray. Creep Adjustments Use this option to adjust images that may shift from the center of the sheet in booklet print jobs. Creep can occur when booklet jobs have a large number of pages or when booklet jobs are printed on thick media.
Print Options The following table shows how the Duplex settings correspond to printed output: Short Edge Binding Long Edge Binding 2 Portrait 1 2 1 2 A A-16 Landscape 1 2 1 Mixed Media With the Mixed Media feature, you can print ranges of pages on different media. You specify the Mixed Media print option when you print the job with the EX7750 printer driver for Windows.
A A-17 TO Print Options PRINT USING MIXED MEDIA ON W INDOWS COMPUTERS 1. Choose Print in your application and click Properties. 2. Click the Fiery Printing tab. 3. Click the Paper Source print option bar, and then click Define. The Mixed Media dialog box appears. Selection List 4. For each page range, enter the page numbers and specify the options for that range.
A A-18 Print Options N OTE : You cannot combine a single page with page ranges. MediaType—Select the media type. Before printing, make sure the specified media type is loaded in the specified paper source. Input Tray—Select the input tray from the list of supported trays. N OTE : If options are not specified for page(s) that fall between specified pages or page ranges in the Selection List, those page(s) are printed with the Body specifications.
A A-19 TO Print Options DELETE MIXED MEDIA SETTINGS 1. Choose Print in your application and click Properties. 2. Click the Fiery Printing tab. 3. Click the Paper Source print option bar, and then click Define. The Mixed Media dialog box appears. 4. Select the item you want to delete in the Selection List. 5. Click Remove. 6. Click OK.
B B-1 Appendix B: Font List Font List This appendix lists the built-in printer fonts included with your EX7750. PostScript printer fonts The following table lists the 136 built-in PostScript printer fonts and 81 PCL fonts on the EX7750. In addition to these fonts, two Adobe Multiple Master fonts are included and used for font substitution in PDF files. N OTE : For Mac OS computers, install the corresponding screen fonts from the User Software CD.
B B-2 Font List PostScript name Windows menu name, style Mac OS menu name ArialMT Arial Arial AvantGarde-Book Avant Garde AvantGarde AvantGarde-Demi Avant Garde Demi AvantGarde, Bold AvantGarde-BookOblique Avant Garde BookOblique AvantGarde, Italic AvantGarde-DemiOblique Avant Garde DemiOblique AvantGarde, Bold Italic Bodoni Bodoni Bodoni Bodoni-Bold Bodoni Bold Bodoni, Bold Bodoni-Italic Bodoni Italic Bodoni, Italic Bodoni-BoldItalic Bodoni BoldItalic Bodoni, Bold Italic Bo
B B-3 Font List PostScript name Mac OS menu name Windows menu name, style Eurostile-BoldExtendedTwo Eurostile BoldExtendedTwo Eurostile ExtendedTwo, Bold GillSans GillSans GillSans GillSans-Bold GillSans Bold GillSans, Bold GillSans-Italic GillSans Italic GillSans, Italic GillSans-BoldItalic GillSans BoldItalic GillSans, Bold Italic GillSans-Light GillSans Light GillSans Light GillSans-LightItalic GillSans LightItalic GillSans Light, Italic GillSans-Condensed GillSans Condensed
B B-4 Font List PostScript name Mac OS menu name Windows menu name, style JoannaMT Joanna MT Joanna MT JoannaMT-Bold Joanna MT Bd Joanna MT, Bold JoannaMT-Italic Joanna MT It Joanna MT, Italic JoannaMT-BoldItalic Joanna MT Bd It Joanna MT, Bold Italic LetterGothic Letter Gothic Letter Gothic LetterGothic-Bold Letter Gothic Bold Letter Gothic, Bold LetterGothic-Slanted Letter Gothic Slanted Letter Gothic, Italic LetterGothic-BoldSlanted Letter Gothic BoldSlanted Letter Gothic, Bo
B B-5 Font List PostScript name StempelGaramond-Italic Windows menu name, style Mac OS menu name StempelGaramond Italic StempelGaramond Roman, Italic StempelGaramond-BoldItalic StempelGaramond BoldItalic StempelGaramond Roman, Bold Italic Symbol Symbol Symbol Tekton Tekton Tekton Times-Roman Times Times Times-Bold Times Bold Times, Bold Times-Italic Times Italic Times, Italic Times-BoldItalic Times BoldItalic Times, Bold Italic TimesNewRomanPSBoldMT Times New Roman Bold Times Ne
B B-6 Font List PostScript name Windows menu name, style Mac OS menu name Univers-CondensedOblique Univers 57 CondensedOblique Univers 57 Condensed, Italic ZapfChancery-MediumItalic Zapf Chancery ZapfChancery ZapfDingbats Zapf Dingbats ZapfDingbats TrueType fonts The EX7750 includes 10 TrueType fonts: PostScript name Windows menu name, style Mac OS menu name Apple-Chancery Apple Chancery Apple Chancery Chicago Chicago Chicago Geneva Geneva Geneva HoeflerText-Black Hoefler Text Bl
B B-7 Font List • Clarendon Condensed • Coronet • Courier, Courier Bold, Courier Italic, Courier Bold Italic, CourierPS, CourierPS Bold, CourierPS Oblique, CourierPS Bold Oblique • Garamond Antiqua, Garamond Halbfett, Garamond Kursiv, Garamond Kursiv Halbfett • Helvetica, Helvetica Bold, Helvetica Oblique, Helvetica Bold Oblique, Helvetica Narrow, Helvetica Narrow Oblique, Helvetica Narrow Bold, Helvetica Narrow Bold Oblique • ITC Avant Garde Gothic Book, ITC Avant Garde Gothic Demi, ITC Avant Garde Goth
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C C-1 Appendix C: Troubleshooting Troubleshooting This appendix provides troubleshooting tips. Maintaining optimal system performance The EX7750 does not require maintenance. Beyond the routine requirements of servicing and maintaining the printer and replenishing consumables, you can improve the overall performance of your system by doing the following: • Check job ticket information carefully before printing.
C C-2 Troubleshooting Troubleshooting This section provides troubleshooting guidelines for possible problems. If you are unable to resolve a problem after referring to this section, contact your site operator or administrator. Also, make sure there are no applications installed on the EX7750, with the exception of the EX7750 utilities from the User Software CD. Applications other than the EX7750 utilities are not supported and can cause system problems.
C C-3 Troubleshooting If this happens Try this One or more Media Type options are dimmed. • The EX7750 does not respond to a Print command. • Select a Paper Source that supports the media type you are using. For information about requirements and constraints pertaining to special papers and transparencies, see Appendix A. Make sure the printer was not disconnected.
C C-4 Troubleshooting Problems with print quality For information about printing with specific applications and optimizing color output, see the Color Guide. If this happens Try this Print settings for your job output do not match the settings you gave. • You have poor printing results. • Make sure you did not override the settings for the job in another place. For information about options and overrides, see Appendix A.
C C-5 Troubleshooting Problems with Fiery Downloader If this happens General problems. Try this • Make sure you are using the latest version. If you are updating your EX7750 to new system software, delete the previous version of Fiery Downloader from your Windows or Mac OS computer and install the latest version to ensure full compatibility. • Make sure the connection is configured correctly. For instructions, see the User Software Installation Guide.
C C-6 Troubleshooting Problems with Fiery WebTools If this happens General problems. Try this • Clear the history (Microsoft Internet Explorer).
Index A E Adobe Photoshop transfer functions 4-7 Adobe Type 1 fonts B-1 EPS (Encapsulated PostScript) files downloading 4-1 problems downloading C-5 B F Black Detection option A-4 Brightness option A-2, A-4 BSD 3-2 Fiery Downloader Brightness option 4-7 choosing a printer 4-4 Connection Type 4-5 Download Progress bar 4-2, 4-3 downloading file or font 4-4 to 4-7 Hard Disk area 4-2, 4-3 installing printer fonts 4-10 job overrides A-2 Print Status area 4-2, 4-3 problems with C-5 Queue 4-5 RIP Status are
I-2 Index fonts Adobe Type 1 B-1 downloading and managing 4-1, 4-5 installing 4-10 printer fonts on server 4-11 substitution with PDF files 4-10 TrueType B-6 FreeForm Master number 5-3 G Gamma option A-8 Group Name field 1-4 Group Password field 1-4, 2-5, 2-13 H Hold queue 2-2 I installing printer fonts 4-10 Instructions field 1-5, 2-5, 2-13 J job management tools overriding Printer Setup settings 1-5 Job Monitor launching 6-5 starting 6-5 job overrides (Other) Gamma option A-8 (Other) Phosphors optio
I-3 Index PCL printer description files A-1 PCL printer drivers Windows 1-1 PDF files downloading 4-1 font substitution 4-10 performance, optimizing C-1 Phosphors option A-8 PostScript downloading files 4-1 font list B-1 to B-6 PostScript printer description files, see PPDs PostScript printer drivers explained A-1 Mac OS 2-1 Windows 1-1 PPDs (PostScript printer description files) options A-2 setting print options with Mac OS 2-1 Print command (Windows) 1-1 print options Mac OS 2-3 to 2-6 Windows 1-2 to 1-
I-4 Index W WebLink, seeWebTools WebTools accessing 6-1 home page 6-2 overview 6-4 problems with C-6 WebLink 6-4 White Point option A-8 Windows Notes fields 1-5 PCL printer driver 1-1 PostScript printer driver 1-1 printer default settings 1-6 printing with 1-1 setting print options 1-2 to 1-6 tray selection 1-18, 1-21
