TA B L E O F C O N T E N T S Table of Contents Overview 1 Printer Environments 2 TA B LE OF C ON TE N TS As a Local Printer 2 As a Network Printer 3 A. Installing the Print Drivers 7 Overview 7 Windows 95/98/Me 8 Installing PostScript or PCL Print Driver 8 Configuring the PostScript Print Driver on Windows 95/98/Me 10 Configuring the PCL Print Driver on Windows 95/98/Me 18 Windows NT 4.0 25 Installing PostScript or PCL Print Driver 25 Configuring PostScript Print Driver on Windows NT 4.
TA B L E O F C O N T E N T S Macintosh 64 Installing PostScript Print Driver 64 Setting the Print Driver Properties on Macintosh 66 B.
TA B L E O F C O N T E N T S C.
TA B L E O F C O N T E N T S D.
2. User Guide (Print) Overview Print Drivers The print drivers for this machine are multi-environment drivers designed to enable printing from the workstation to a DocuColor 2240/1632 on the network. The print drivers contain a variety of feature options which enable you to customize your print jobs. The DocuColor 2240/1632 supports Adobe PostScript 3 version 3011.106, and PCL 6/5e Version 4.1. Print drivers for this machine are included on the CD-ROM that came with your printer.
USER GUIDE (PRINT) Printer Environments This machine can be set up in many different environments. • When connected to a computer directly, it can be used as a local printer. • When connected to a network, it can be used as a network printer. This section explains the different printer environments that can be set up for this machine. For details on how to connect this machine to a network, refer to the System Administrator’s Guide.
USER GUIDE (PRINT) As a Network Printer Windows Network (SMB) Server Message Block (SMB) is a protocol for sharing files or a printer on Windows 95, Windows 98, Windows Me, Windows NT 4.0, Windows 2000, and Windows XP. Using SMB, print data or settings can be sent directly to a printer on the same network (Ethernet interface) without going through a server. USER GUIDE (PRINT) For details on how to connect this machine to a Windows network using SMB, refer to the System’s Administrator’s Guide.
USER GUIDE (PRINT) Windows NT 4.0/2000/XP Using the LPR port for the operating system, print data can be sent directly for printing. Once the printer registered on a Windows NT 4.0, Windows 2000, or Windows XP computer is shared, you can also send data from Windows 95, Windows 98, Windows Me to the shared printer for printing. Internet Printing This machine supports Internet Printing Protocol (IPP). Using IPP, you can print to a remote printer through the internet or intranet.
USER GUIDE (PRINT) EtherTalk (optional) This machine supports EtherTalk protocol, and enables you to print from Macintosh. Token Ring (optional) This machine supports Token Ring. And when installed with the optional interface board for Token Ring, you can use the printer in a network environment with NetWare or TCP/IP existing alone or together. For details on how to connect this machine to a Windows computer using TCP/IP refer to the System Administrator’s Guide.
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USER GUIDE (PRINT) A. Installing the Print Drivers Overview • Windows 95, Windows 98, or Windows Me • Windows NT 4.0 • Windows 2000 and Windows XP • Macintosh USER GUIDE (PRINT) This section details the procedures for installing PostScript 3 Version 3011.106, and PCL 6/5 Version 4.1, print drivers onto a workstation and setting the print driver properties for the following operating systems.
USER GUIDE (PRINT) Windows 95/98/Me Installing PostScript or PCL Print Driver Prior to installing the AdobePS 4.4.X or PCL 6/5e Version 4.1 print driver perform the following. • Obtain the Print Driver for your workstation's operating system. Drivers are available on a CD-ROM that came with your Printer. They are also typically available for downloading in self-extracting Zip file format from the internet at www.xerox.com.
USER GUIDE (PRINT) 5 6 7 Insert the CD-ROM in the CD-ROM drive. When the Manufacturers and Printers window displays, select Have Disk…. The Install From Disk screen is displayed. Enter the path for your driver files in the “Copy manufacturer’s files from:” box. NOTE: You can also use the Browse button to specify a folder on the CD-ROM. 11 12 13 14 15 16 17 Select OK on the Install From Disk or Open screen. Select your printer model from the Printers list and select Next.
USER GUIDE (PRINT) Configuring the PostScript Print Driver on Windows 95/98/Me This section describes printer specific settings included in the print driver properties. • Configuration Tab • Options Tab • Output Settings Tab • Color Settings Tab To view the print driver properties, select the printer icon in the Printers window, then select the Properties command on the File menu.
USER GUIDE (PRINT) Configuration Tab Settings This section describes the settings of the Configuration tab. Select the function that you want to set in Features List. • 2 Change the settings in the “Change Setting For” box area. • 3 The settings that can be selected vary depending on which options have been installed. Make these settings after confirming that option settings are complete. You can restore defaults by selecting the Restore Defaults button.
USER GUIDE (PRINT) Transparency Separators Specify whether to use transparency separators and the source of the separators. Select Auto for the paper source to automatically feed from the paper tray with paper of the same size and in the same orientation as the transparencies. NOTE: When using Transparency Separators, be sure to load paper of the same size and in the same orientation as transparencies into the paper tray.
USER GUIDE (PRINT) Substitute Tray Specify what action to take when the paper size called for is not loaded in the machine. Use Printer Settings: The settings can be confirmed on the printer control panel. Display message: Display paper supply messages on the printer control panel. Printer will be unavailable until paper is supplied. Use Nearest Size (With Zoom): Select the nearest paper size. Automatically reduces or enlarges images for printing, as necessary.
USER GUIDE (PRINT) Specify Job Owner The following selections are available: Use Login Name: Use your Windows Login Name as the Job Owner Name. The Job Owner Name becomes the “Login User Name\Host Name”. Enter Owner name: Select this if you want to specify a custom Job Owner Name, which is used for all the printer icons. NOTE: You can enter up to 31 alphanumeric characters for the Login Name and the Owner Name. If you enter more than 31 characters for either name, only the first 31 characters are used.
USER GUIDE (PRINT) Settings Output Tray Paper Detect by Tray Specify whether Finisher is installed and the type. Specify either Statement Paper Detection, or A5 Paper Detection. Output Settings Tab Settings This section describes the settings in the Output Settings tab. • You can restore defaults by selecting the Restore Defaults button. Output Size Select the size of the paper used for output.
USER GUIDE (PRINT) Job Type Job Type You can specify the print function from among Secure Print, Sample Print, and Delayed Print. Secure Print: A function that temporarily stores print jobs in the printer, and prints the job when instructed from the printer control panel. • If you want to output secure prints, set the User ID and password for Print Type in the Configuration tab. Sample Print: A function that outputs only 1 set when multiple sets are specified.
USER GUIDE (PRINT) Color Settings Tab Settings Settings Output Color Print Mode Specify whether to print in color or black. Specify whether to give priority to the print speed or the image quality. The printer/copier is capable of printing at three different resolutions: High Speed: 600 x 600 Standard: 1200 x 600 High Quality: 1200 x 1200 NOTE: The Image Enhancement feature is not available when Standard or High Quality is selected.
USER GUIDE (PRINT) Configuring the PCL Print Driver on Windows 95/98/Me This section describes the following printer specific settings included in the PCL 6/5e Version 4.1 Print Driver Properties and Printing Preferences.
USER GUIDE (PRINT) Configuration Tab Settings This describes Print Features in the Configuration tab. 1 2 3 4 5 Select the printer icon in the Printers window, then select Properties from the File menu. Select the Configuration tab. Select the items in Print Features that you want to set. Change the settings in the list box that is displayed below the Print Features list. When all setting changes are completed, select OK.
USER GUIDE (PRINT) Print Features Print Page Mode Specify Job Owner Set Print Page Mode to On to enhance printer performance with large complex jobs. Use this feature to specify a job owner. Use Login Name: Use your Windows Login Name as the Job Owner Name. The Job Owner Name becomes the “Login User Name\Host Name”. Enter Owner Name (For Administrator): Select this if you want to specify a custom Job Owner Name, which is used for all the printer icons.
USER GUIDE (PRINT) Printer Tab Settings This describes the available Printer tab settings. 1 2 3 4 Finisher A5 & Statement Paper Detection Select the printer icon in the Printers window, then select Properties from the File menu. Select the Printer tab. Select the Auto Configuration button or select the items manually in Change Setting For: that you want to set. When all setting changes are completed, select OK. An optional output tray with stapling function that can be added to the side of the printer.
USER GUIDE (PRINT) Document Default Properties This describes the document default properties available in the Properties dialog box. NOTE: In order to print correctly, it is necessary to make appropriate settings in this tab.
USER GUIDE (PRINT) 2 3 Select the printer icon in the Printers window, then select Properties from the File menu. Select the appropriate tab to view or change the document default properties for all users of the selected printer. Select your changes on the following tabs: • Color Management • Paper/Output • Output Options • Graphics • Watermarks • Fonts • User Settings USER GUIDE (PRINT) 1 When all setting changes are completed, select OK.
USER GUIDE (PRINT) Output Options Tab Graphic Tabs Select from Front Cover, Feed Cover from, Transparency Separators, Job Offset, Stapling, or select Margin Shift Restore Defaults buttons. Specify how you want to manipulate graphic images for your print job. Select from the following options: Output Color, Print Mode, Image Adjustment Mode, Image Types, Image Auto Correction, or select the Image Settings, Color Balance, Profile Settings, Detailed Settings, or Restore Defaults buttons.
USER GUIDE (PRINT) Windows NT 4.0 Installing PostScript or PCL Print Driver • Obtain the Print Driver for your client's operating system. Print drivers are available on a CD-ROM that came with your machine. They are also typically available for downloading in self-extracting Zip file format from the internet at www.xerox.com. • Obtain the printer’s IP Address by printing a System Settings List or contacting your System Administrator.
USER GUIDE (PRINT) 6 7 In the LPR Compatible Printer screen enter the following information: • Type in the IP address of the Printer for the “Name or address of server providing lpd.” • Type in the case-sensitive name of your Printer, or enter the word raw for “Name of printer or print queue on that server.” • Select OK. On the Print Ports screen, select Close. • The Wizard will return you to the previous dialog box. Verify the new IP address you entered is in the list and correct.
USER GUIDE (PRINT) 16 17 18 19 20 21 22 When prompted, accept the default printer name, or give your printer a more descriptive name, then select Yes or No for making this your Windows default printer. Select Next. Select Not shared and select Next. Select Yes to print a test page, then select Finish. Read the End User License Agreement and select Accept. Verify that the test page prints at the printer, then select Yes. Confirm that the printer has been added in the Printers window.
USER GUIDE (PRINT) Configuring PostScript Print Driver on Windows NT 4.0 This section describes the following Adobe PostScript printer specific settings included in the AdobePS 4.4.X print driver properties and document defaults. Print Driver Properties • Installation Options in the Device Settings Tab • Configuration Tab To view the Device Settings or Configuration tabs, select the printer icon in the Printers window, then select Properties from the File menu.
USER GUIDE (PRINT) Installable Options Settings This section describes Installable Options in the Device Settings tab. NOTE: In order to print correctly, it is necessary to make appropriate settings in this tab. 2 3 Select the items you want to set in Installable Options on the Device Settings tab. Change the settings in the Change Setting box located at the bottom of the tab. When all setting changes are completed, select OK.
USER GUIDE (PRINT) Configuration Tab Settings This section describes the settings of the Configuration tab. Specify Job Owner Use Login Name Use your Windows Login Name as the Job Owner Name. The Job Owner Name becomes the “Login User Name\Host Name”. Enter Owner Name (For Administrator) Select this if you want to specify a custom Job Owner Name, which is used for all the printer icons. Enter Owner Name (For User) Select this if you want to specify a custom Job Owner Name for each Windows Login user.
USER GUIDE (PRINT) • Printer Specific Sections in the Printer Features of the Advanced Tab • Output Settings Tab To view the Advanced or Output Settings tabs, select the printer icon in the Printers window, then select Document Defaults on the File menu.
USER GUIDE (PRINT) Advanced Tab Settings This section describes the settings of Printer Features in the Advanced tab. NOTE: The settings that can be selected vary depending on which options have been installed. 1 2 3 2–32 Select the items in Printer Features under Document Options located in the on the Advanced tab that you want to set. Change the settings in the Change Setting box located at the bottom of the tab. When all setting changes are completed, select OK.
USER GUIDE (PRINT) Printer Features Settings Output Tray Set the destination for the output. • The items that can be selected vary according to whether the Center Tray or Finisher has been installed. Job Offset Shifting the output positions of adjacent jobs (print command) or copies (sets) is called Job Offset. The positions of adjacent jobs or sets of copies are shifted to either sides of the output tray.
USER GUIDE (PRINT) Output Color RBG Color Correction Specify whether to print in color or black. Specify the coloration of the RBG Color Correction. Normal: This setting is optimized for printing documents that contain text and graphics, such as business documents. Photo: This setting is optimized for printing photos or images with gradations. Select this setting when printing images in RBG. Web Pages: This setting is optimized for printing web pages.
USER GUIDE (PRINT) Select whether to staple printed documents as well as the position of the staple. • You can staple 2 to 50 sheets. • You can only staple when Finisher Tray is selected for Output Destination in the Advanced tab. • You cannot use staples when Job Offset is selected. Custom Page Image Rotation Select whether to correct the paper orientation when printing on custom paper. When printing on custom paper, select On to correct the orientation rotated at 90 degrees.
USER GUIDE (PRINT) Output Settings Tab Settings This section describes the settings in the Output Settings tab. Job Type Job Type You can specify the print function from among Secure Print, Sample Print, and Delayed Print. Secure Print: A function that temporarily stores print jobs in the printer, and prints the job when instructed from the printer control panel. • If you want to output secure prints, set the User ID and password for Print Type in the Configuration tab.
Password Displays the Job Type password specified in the Configuration tab. Each digit entered is displayed as an asterisk (*). This option can only be selected when the setting on the Configuration tab has been completed. This is a display-only item and cannot be changed in Password. Retrieve Document Name Select the method of specifying the document name. If you have selected Auto Retrieve, the valid document name can be up to 24 alphanumeric characters.
USER GUIDE (PRINT) Configuring the PCL Print Driver on Windows NT 4.0 This section describes the following printer specific settings included in the PCL 6/5e Version 4.1 Print Driver Properties and Printing Preferences. • Print Driver Properties Configuration Tab > Print Features Printer Tab • Document Defaults Print Driver Properties • Configuration Tab • Printer Tab To view the Configuration or Printer tabs, select the printer icon in the Printers window, then select Properties on the File menu.
USER GUIDE (PRINT) Configuration Tab Settings This describes Print Features in the Configuration tab. 1 2 3 4 5 Select the printer icon in the Printers window, then select Properties from the File menu. Select the Configuration tab. Select the items in Print Features that you want to set. Change the settings in the list box that is displayed below the Print Features list. When all setting changes are completed, select OK.
USER GUIDE (PRINT) Print Features EMF Spooling Print Page Mode Specify Job Owner Select On to specify the spool format of the print data in the hard drive as RAW format. As it takes time to convert print data, the processing time is extended. Select Print Page Mode to On to enhance printer performance with large complex jobs. Use this feature to specify a job owner. Use Login Name: Use your Windows Login Name as the Job Owner Name. The Job Owner Name becomes the “Login User Name\Host Name”.
USER GUIDE (PRINT) Printer Tab Settings This describes Printer tab. 1 2 3 4 Finisher A5 & Statement Paper Detection Select the printer icon in the Printers window, then select Properties from the File menu. Select the Printer tab. Select the Auto Configuration button or select the items manually in Change Setting For: that you want to set. When all setting changes are completed, select OK. An optional output tray with stapling function that can be added to the side of the printer.
USER GUIDE (PRINT) Document Defaults This describes the Document Defaults. NOTE: In order to print correctly, it is necessary to make appropriate settings in this tab.
USER GUIDE (PRINT) 2 3 Select the printer icon in the Printers window, then select Document Defaults from the File menu. Select your changes on the following tabs: • Paper/Output • Output Options • Graphics • Watermarks • Fonts • User Settings When all setting changes are completed, select OK. Specify your printing options from the following: NOTE: For additional detail about the contents on the tabs use online help. Refer to the On-line Help procedure in the B.
USER GUIDE (PRINT) Graphics Specify how you want to manipulate graphic images for your print job. Select from the following options: Output Color, Print Mode, Image Adjustment Mode, Image Types, Image Auto Correction, or select the Image Settings, Color Balance, Profile Settings, Detailed Settings, or Restore Defaults buttons. For more information on how to set graphic options refer to section C. Special Printing in the User Guide (Print).
USER GUIDE (PRINT) Windows 2000 and Windows XP Installing PostScript or PCL Print Driver • Obtain the Print Driver for your workstation's operating system. Print drivers are available on a CD-ROM that came with your Printer. They are also typically available for downloading in self-extracting Zip file format from the Internet at www.xerox.com. • Obtain the printer’s IP Address by printing a System Settings List or contacting your System Administrator.
USER GUIDE (PRINT) 5 6 7 8 9 Select Next. The Select the Printer Port screen is displayed. Select one of the following and then select Next. • Use the following port. • Create a new port. Insert the CD-ROM in the CD-ROM drive. When the Add Printer Wizard window displays Manufacturers and Printers lists, select Have Disk… The Install From Disk screen is displayed. Enter the path for your driver files in the “Copy manufacturer’s files from:” box.
USER GUIDE (PRINT) Configuring the PostScript Print Driver on Windows 2000/XP This section describes the following printer specific settings included in the AdobePS 4.4.X Print Driver Properties and Printing Preferences.
USER GUIDE (PRINT) Installable Options Settings This describes Installable Options in the Device Settings tab. NOTE: In order to print correctly, it is necessary to make appropriate settings in this tab. 1 2 3 4 5 Select the printer icon in the Printers window, then select Properties from the File menu. Select the Device Settings tab. Select the items you want to set in Installable Options. Change the settings in the underlined menu that is displayed on the right of the option.
USER GUIDE (PRINT) Configuration Tab Settings This section describes the settings of the Configuration tab. 2 3 4 Select the printer icon in the Printers window, then select Properties from the File menu. Select the Configuration tab. Change the settings that you want to set. When all setting changes are completed, select OK. Specify Job Owner Use Login Name Use your Windows Login Name as the Job Owner Name. The Job Owner Name becomes the “Login User Name\Host Name”.
USER GUIDE (PRINT) Job Type User Setting Enter the User ID and password for the Job Type, which includes Secure Print, Sample Print, and Delayed Print. User ID Enter the User ID for Print Type. The User ID can contain up to a maximum of 24 alphanumeric characters. Password Enter the password for the Job Type. You can enter up to 4 digits. Each digit entered displays as an asterisk (*).
USER GUIDE (PRINT) Advanced Options Dialog Box Settings This section describes the settings of the Advanced Options dialog box displayed when selecting Advanced in the Layout tab. 2 3 4 5 Select the printer icon in the Printers window, then select Printing Preferences from the File menu. On the Layout tab, select Advanced.... Select the items in Printer Features. USER GUIDE (PRINT) 1 Change the settings on the menu displayed to the right. When all setting changes are completed, select OK.
USER GUIDE (PRINT) Printer Features Settings Output Tray Set the destination for the output. • The items that can be selected vary according to whether the Center Tray or Finisher Tray has been installed. Job Offset Shifting the output positions of adjacent jobs (print command) or copies (sets) is called Job Offset. The positions of adjacent jobs or sets of copies are shifted to the front and the next job or set of copies is shifted to the back.
USER GUIDE (PRINT) Print Mode Specify whether to give priority to the print speed or the image quality. The printer/copier is capable of printing at three different resolutions: High Speed: 600 x 600 Standard: 1200 x 600 High Quality: 1200 x 1200 To change resolution settings, use the Print Mode selections. NOTE: The Image Enhancement feature is not available when Standard or High Quality is selected. RGB Color Correction Specify your output printing options select either Color or Black.
USER GUIDE (PRINT) Draft Mode Specify whether to reduce the amount of toner used when printing drafts. When you select On, the overall printed color becomes lighter. This is best for printing documents when print quality is not necessary. Gray Guaranteed Select On to print grays and black within documents in black toner only. This prevents neutral grays from exhibiting any kind of color shading or misregistration. This feature does not apply to images of the documents.
USER GUIDE (PRINT) Output Setting Tab Settings This section describes the settings in the Output Settings tab. 2 3 4 Select the printer icon in the Printers window, then select Printing Preferences from the File menu. Select the Output Settings tab. Change the settings that you want to set. When all setting changes are completed, select OK. Job Type Job Type You can specify the print function from among Secure Print, Sample Print, and Delayed Print.
USER GUIDE (PRINT) Secure Print Select when you want to output secure prints. Sample Print Select when you want to output sample prints. NOTE: The Collated setting must be selected in the Page Setup tab when using Job Type. Delayed Print Select when you want to output delayed prints. User ID Displays the User ID for Job Type. The User ID displayed is the User ID specified on the Configuration tab. This option can only be selected when the setting on the Configuration tab has been completed.
USER GUIDE (PRINT) Configuring the PCL Print Driver on Windows 2000/XP This section describes the following printer specific settings included in the PCL 6/5e Version 4.1 Print Driver Properties and Printing Preferences.
USER GUIDE (PRINT) Configuration Tab Settings This describes Print Features in the Configuration tab. NOTE: In order to print correctly, it is necessary to make appropriate settings in this tab. 1 2 3 4 5 2–58 Select the printer icon in the Printers window, then select Properties from the File menu. Select the Configuration tab. Select the items in Print Features that you want to set. Change the settings in the list box that is displayed below the Print Features list.
USER GUIDE (PRINT) Print Features EMF Spooling Print Page Mode Specify Job Owner Select On to specify the spool format of the print data in the hard drive as RAW format. As it takes time to convert print data, the processing time is extended. Select Print Page Mode to On to enhance printer performance with large complex jobs. Use this feature to specify a job owner. Use Login Name: Use your Windows Login Name as the Job Owner Name. The Job Owner Name becomes the “Login User Name\Host Name”.
USER GUIDE (PRINT) Printer Tab Settings This describes Printer tab. NOTE: In order to print correctly, it is necessary to make appropriate settings in this tab. 1 2 3 4 Finisher A5 & Statement Paper Detection 2–60 Select the printer icon in the Printers window, then select Properties from the File menu. Select the Printer tab. Select the Auto Configuration button or select the items manually in Change Setting For: that you want to set. When all setting changes are completed, select OK.
USER GUIDE (PRINT) Printing Defaults This describes the Printing Defaults on the Advanced tab. USER GUIDE (PRINT) NOTE: In order to print correctly, it is necessary to make appropriate settings in this tab.
USER GUIDE (PRINT) 1 2 3 4 Select the printer icon in the Printers window, then select Properties from the File menu. Select the Advanced tab. Select the Printing Defaults button to view or change the document default properties for all users of the selected printer. Select your changes on the following tabs: • Paper/Output • Output Options • Graphics • Watermarks • Fonts • User Settings • About When all setting changes are completed, select OK.
USER GUIDE (PRINT) Output Options Graphics Select from Front Cover, Feed Cover from, Transparency Separators, Job Offset, Stapling, or select Margin Shift Restore Defaults buttons. Specify how you want to manipulate graphic images for your print job. Select from the following options: Output Color, Print Mode, Image Adjustment Mode, Image Types, Image Auto Correction, or select the Image Settings, Color Balance, Profile Settings, Detailed Settings, or Restore Defaults buttons.
USER GUIDE (PRINT) Macintosh Installing PostScript Print Driver There are three steps to install the print driver: • Use the installer CD-ROM that you received with the printer to install the printer to the Macintosh. • Configure the PPD File. • Configure the print driver. Prior to installing the AdobePS 4.4.X print driver perform the following. 1 2 3 4 5 6 7 8 9 2–64 Insert the CD-ROM in the CD-ROM drive.
USER GUIDE (PRINT) Configure the PPD File 11 12 13 14 15 16 17 In the Apple Chooser, select the Adobe Postscript or Apple LaserWriter printer. Select the appropriate AppleTalk zone (if applicable) and the printer name. Select Create (for initial installation) or Setup (for all subsequent installations) and select the PPD file for the printer. The PPD screen is displayed. On the PPD screen, select Select PPD. If it is not already selected, highlight the Printer’s PPD in the list and select Select.
USER GUIDE (PRINT) Setting the Print Driver Properties on Macintosh This section describes printer specific settings included in the print driver properties. NOTE: Typically, Installable Options is automatically set according to the 1-directional communications with the printer. It is not necessary to change the setting. • Installable Options on the Option menu • Printer Specific Options Configure Settings This describes Installable Options.
USER GUIDE (PRINT) Printer Specific Options Settings This describes Printer Specific Options, used to set the print driver. On the File menu of the application, select Print. Select Printer Specific Options. Select the features you want to set. Settings This section describes the settings of the Printer Specific Options list. Output Tray Set the destination for the output. • The items that can be selected vary according to whether the Side Output Tray or Finisher Tray has been installed.
USER GUIDE (PRINT) Transparency Separators Specify whether to use transparency separators and the source of the separators. Select Auto for three paper source to automatically feed from the paper tray with paper of the same size and in the same orientation as the transparencies. NOTE: When using Transparency Separators, be sure to load paper of the same size and in the same orientation as transparencies into the paper tray.
USER GUIDE (PRINT) RGB Color Correction Specify the coloration of the RGB Color Correction. Normal: This setting is optimized for printing documents that contain text and graphics, such as business documents. Photo: This setting is optimized for printing photos or images with gradations. Select this setting when printing images in RGB. Web Pages: This setting is optimized for printing web pages. RGB Gamma Correction Specify the brightness of the documents.
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USER GUIDE (PRINT) B. Basic Printing Paper For more information on how to load paper, refer to the User Guide (Copier). Differences From Copying Tray 5 (Bypass) When using Tray 5 (Bypass), there is a restriction on the orientation of loading paper. When printing with Tray 5 (Bypass), be sure to select Tray 5 (Bypass) from the Paper Source menu on the Tray/Output tab, and then select the correct paper type from the Paper Tray (Bypass) menu on the print driver screen.
USER GUIDE (PRINT) Prior to Printing In order to print from your computer, you must first install a print driver. Print drivers are software that convert print data or instructions from the computer into data that can be interpreted by the printer. Printing Procedure The printing procedure will differ according to the application program used. For details, refer to your application program manual. I 1 2–72 Select Print from the application program File menu. The Print screen is displayed.
USER GUIDE (PRINT) Select the Printer and then select Properties. The Printer Properties screen is displayed. 3 Select the desired printing options for your print job. 4 Select OK.
USER GUIDE (PRINT) Setting Printing Features Typically, printing features are set on the printer properties dialog box that is displayed when entering either printing from the application program or selecting Properties from the File menu on the printer icon. From the Properties screen, select the desired features in each tab. NOTE: Refer to the On-line Help of the printer driver for details on the options of the printer driver and how to select the options.
USER GUIDE (PRINT) Using On Line Help On-line Help explains the print driver options and the basic printing process. View Details of Each Option On the active properties dialog box of the print driver, select the “question mark” button on the top right corner of the window, and after the cursor has changed to a “question mark”, select the desired option.
USER GUIDE (PRINT) Switching Printer Off-line When the printer is switched off-line, it cannot receive data. Receiving data will be interrupted and will not be printed. 1 2 3 4 2–76 On the control panel, press the Machine Status button. The Machine Status screen is displayed. Select Print Mode located on the Machine Status tab. The Print Mode screen is displayed. Select Off-line. Select Close.
USER GUIDE (PRINT) Cancel Print/Check Print Job Status Cancel Print from the Workstation From the Start menu, select Settings and then select Printers. Open the icon of the printer model. In the window displayed, select any document name and then press Delete on the keyboard. Canceling a Print Job Using Internet Services You can cancel printing from your workstation using Internet Services via a browser.
USER GUIDE (PRINT) Canceling a Print Job in Process • Either press the Stop button on the control panel or select Stop on the following screen. • The job currently being processed will be discontinued. Canceling a Print Job During Print 1 2 Either press the Stop button on the control panel or select Stop. The job currently being processed will be discontinued. To stop printing, either press the Stop button on the control panel or select Stop on the following screen.
USER GUIDE (PRINT) Canceling Jobs Stored in the Printer You can interrupt the printer from receiving data and empty the buffer using the procedure below. 2 3 4 5 On the control panel, press Job Status. The Job Status screen is displayed. On the Job Status screen, select Current/Pending Jobs. A list of jobs in process or waiting is displayed. Select the job that you want to delete. The job status is displayed. Select Stop. The job processing will be discontinued. Select Close.
USER GUIDE (PRINT) C. Special Printing Specifying Output Color for Printing in a PCL Driver You can specify the output color for printing. From the Output Color menu of either the Paper/Output or Graphics tab, select Black or Auto. Printing with Black To print in black and white, select Black from the Output Color menu. Print Mode Specify whether to give priority to the print speed or the image quality.
USER GUIDE (PRINT) Image Adjustment Mode Options Contents Recommended A unique system of our company to adjust image quality. The possible feature combinations of Print Mode and Output Color and other options of the Graphics tab are as follows: USER GUIDE (PRINT) NOTE: When Black has been selected for Output Color, only Recommended can be selected for Image Adjustment.
USER GUIDE (PRINT) Black & High Speed The possible feature combinations when Black for Output Color and High Speed for Print Mode have been selected: Graphics Options Image Settings Color Balance Profile Settings Detailed Settings: Brightness Recommended Available Chroma NA Contrast Available Black Available Cyan NA Magenta NA Yellow NA Color Correction Temperature/ Gamma Available ICC Profile Available Text Change All Colors to Black Available Graphic Change All Colors to Black
USER GUIDE (PRINT) Black & Standard The possible feature combinations when Black for Output Color and Standard for Print Mode have been selected: Image Settings Color Balance Profile Settings Detailed Settings: Image Adjustment Mode Brightness Recommended Available Chroma NA Contrast Available Black Available Cyan NA Magenta NA Yellow NA Color Correction Temperature/ Gamma Available ICC Profile Available Text Change All Colors to Black Available Graphic Change All Colors to Blac
USER GUIDE (PRINT) Black & High Quality The possible feature combinations when Black for Output Color and High Quality for Print Mode have been selected: Graphics Options Image Settings Color Balance Profile Settings Detailed Settings: Brightness Recommended Available Chroma NA Contrast Available Black Available Cyan X Magenta X Yellow X Color Correction Temperature/ Gamma Available ICC Profile Available Text Change All Colors to Black Available GraphIC Change All Colors to Blac
USER GUIDE (PRINT) 1 2 3 4 Select Print from the File menu. Check Printer, and then select Properties. Select the Graphics tab. Select Black from the Output Color drop-down list. 5 6 Select the mode from the Print Mode drop-down list box. Select OK. Printing with Auto Auto Before printing, the printer can detect the colors on every document page, and then switch automatically to Color when colors other than black and white are used, and to Black when only black and white are used.
USER GUIDE (PRINT) Print Mode Specify whether to give priority to the print speed or the image quality. The printer/copier is capable of printing at three different resolutions: High Speed: 600 x 600 Standard: 1200 x 600 High Quality: 1200 x 1200 To change resolution settings, use the Print Mode selections. NOTE: The Image Enhancement feature is not available when Standard or High Quality is selected. Options High Speed Standard High Quality Contents Prints faster but with a loss of image quality.
USER GUIDE (PRINT) Image Adjustment Mode The available options in Image Adjustment mode are: • Recommended • ICM (System) NOTE: The ICM (System) setting is not available for Windows NT 4.0 Operating System. CMS (Application) • Complimentary Color Conversion When Recommended has been selected, select the image type from the Image Types list box. Options Normal Photo Contents Prints documents with a mixture of texts, graphs and photos, fast. Reproduces photos and gradation more accurately.
USER GUIDE (PRINT) ICM (System) Changes colors using the ICM feature of Windows 98, Windows Me, Windows 2000, and Windows XP. When ICM (System) has been selected, select the way of converting colors from the Indent list box. NOTE: Prior to using the ICC profile of this machine, register it on the Color Management tab of the print driver. Options 2–88 Contents Saturation Converts colors to improve the reproduction of graphics in presentation materials.
USER GUIDE (PRINT) Image Auto Correction When the document to be printed includes photo images, you can correct the image quality according to the special characteristics of the photo images. You can perform automatic correction according to the characteristics of the specified image type. NOTE: Image Auto Correction cannot be selected when ICM (System) or CMS (Application) has been selected for Image Adjustment Mode.
USER GUIDE (PRINT) Auto & High Speed The possible feature combinations when Auto for Output Color and High Speed for Print Mode have been selected: Recommended ICM Adj. (System) CMS Adj.
USER GUIDE (PRINT) Auto & Standard Recommended ICM Adj. (System) CMS Adj.
USER GUIDE (PRINT) Auto & High Quality The possible feature combinations when Auto for Output Color and High Quality for Print Mode have been selected: Recommended ICM Adj. (System) CMS Adj.
USER GUIDE (PRINT) Printing with Auto This section describes the possible feature combinations when Auto for Output Color and High Speed for Print Mode have been selected. Select Print from the File menu. Check Printer and then select Properties. Select the Graphics tab. Select Auto from the Output Color drop-down list. NOTE: You can also select from Output Color on the Paper/ Output tab. 5 6 7 Select the mode from the Print Mode drop-down list.
USER GUIDE (PRINT) Adjusting Color for Printing This section explains how to configure detailed color settings for printing. These settings are configured on the Graphics tab. There are four tabs on the Graphics tab. The options are as follows: 2–94 Options Contents Image Settings Adjusts the brightness, chroma, and contrast of the whole document or of each of the elements like text, graphic, and photos. Color Balance Fine-tunes the toner density of black, cyan, magenta, and yellow.
USER GUIDE (PRINT) Adjusting Image Settings (Brightness/Chroma/Contrast) The brightness/chroma/contrast of the whole document or of each of the elements like text, graphic, and photos can be adjusted. You can adjust the brightness/chroma/contrast within the range of -100 to 100 in units of 1. When adjusting for each of the elements within the page will be detected automatically and will be set to the appropriate value respectively. Brightness Contents Expresses the degree of lightness/ darkness of color.
USER GUIDE (PRINT) 1 2 3 Select Print from the File menu. Check Printer, and then select Properties. Select the Graphics tab and then Image Settings. • 4 5 6 The Graphics tab will be opened with the Image Setting tab displayed. Select either Apply to All Elements or Apply to Selected Element. When Apply to Selected Element has been selected, select the element from the list box on the right. Adjusts the settings of brightness, chroma, and contrast.
USER GUIDE (PRINT) Adjusting Color Balance You can adjust the toner density of Cyan, Magenta, Yellow, Black (CMYK) for printing. Each color can be adjusted to low/medium/ high density and in seven levels each within the range of -3 to 3. Display the Color Balance tab to adjust these settings. NOTE: When Output Color of the Graphics tab has been selected as Black, only black can be adjusted here. Select Print from the File menu. Check Printer, and then select Properties.
USER GUIDE (PRINT) Adjusting Profile Settings You can correct profile settings to match the characteristics of devices (like monitor and scanner) in order to reproduce graphic images consistently for printing. There are two types of profile settings: • Color Temperature/Gamma Correction • ICC Profile For Color Temperature/Gamma Correction, you can specify the appropriate Color Temperature and Gamma Correction for all elements of a document.
USER GUIDE (PRINT) For Profile Settings, you can specify the ICC profile for Monitor and Input Image. ICC profile is a file that describes the characteristic about the device color. The selectable ICC profile applies only to the monitor and RBG scanner. Contents Monitor Specifies the ICC profile that is applicable to text, drawing, table and graph. Options available: Off and Browse.... Usually, select the ICC profile of the monitor in use. Input Image IUCC profile appropriate to the image data.
USER GUIDE (PRINT) NOTE: When Output Color of the Graphics tab has been set to Black, the chroma setting cannot be adjusted regardless of the Print Mode setting. NOTE: When Image Adjustment Mode of the Graphics tab has been set to ICM (System) or CMS (Application), or Complementary Color Conversion, the setting cannot be adjusted. ICM (System) will only be displayed in Windows 98, Windows Me, Windows 2000, and Windows XP. 1 2 3 Select Print from the File menu. Check Printer, and then select Properties.
USER GUIDE (PRINT) Adjusting Detailed Settings You can adjust the detailed settings of image quality for the entire document or specific elements like text, graphics, and photos. The options are as follows: Options for the Text Group Options Contents Change All Colors to Black If the check box is checked, text in colors other than white/black will be printed in black when printing color documents in black and white.
USER GUIDE (PRINT) Options for the Graphic Group The following settings are effective for drawing data such as lines. Options Contents Change All Colors to Black If the box is checked, drawing/table/ graph in colors other than white/black will be printed in black when printing color documents in black and white. This makes colored fine lines easier to see. NOTE: This option is available when Output Color on the Graphics or Paper/Output tab has been selected as Black.
USER GUIDE (PRINT) Options for the Photo Group Options Contents Image Compression Compresses image data like photos within the page for printing. Options for compression include High Quality and High Compression. High Quality compresses without loss of image quality. Suitable for data with many images of the same color like those scanned images in black and white of business documents. High Compression is suitable for images like photos.
USER GUIDE (PRINT) Options for the Whole Document These settings are effective for the whole document. Options Contents Image Enhancement When this is checked, edges of the whole document will be smoothed. With this selection the effect of density smoothing might be lost for some documents that contain images (bitmaps) whose density seems to be smoothed. When this happens, uncheck the check box. Checking and unchecking the check box does not change the printing speed.
USER GUIDE (PRINT) Display the Detailed Settings tab to configure these settings. NOTE: Depending on the application program, the way to display the printer properties dialog box may differ. Refer to the application program documentation for details on how to display printer properties. Select Print from the File menu. Check Printer, and then select Properties. Select the Graphics tab and then the Detailed Settings button. • 4 The Graphics tab will be opened with the Detailed Setting tab displayed.
USER GUIDE (PRINT) Secure Print Secure Print allows you to add a password to your print data on the computer, send it to the printer for temporary storing; and then print out the data using the control panel on the printer. You can also save print data in the printer without a password and print frequently-used data just from the printer without having to send print instructions from a workstation.
USER GUIDE (PRINT) Printing Secure Print Jobs After setting and sending the Secure Print job at the workstation, execute print at the printer to output the data. NOTE: You can also check or delete print jobs saved in the machine using the same procedure of executing print instruction at the printer At the Workstation 1 2 3 4 5 6 7 8 9 USER GUIDE (PRINT) This procedure uses Windows 98 Notepad as an example. The procedure is the same when using other operating systems. Select Print from the File menu.
USER GUIDE (PRINT) At the Printer 1 2 3 4 5 6 2–108 Press the Job Status button on the control panel. The Job Status screen is displayed. Select the Secure Print button. Select your User ID, then select Show Document List. • Refresh the document list by selecting Refresh Status. • If a password has been set, the password screen will be displayed. • Information about the saved document will be displayed on the specific user ID screen. Select the document to be printed, then the Print button.
USER GUIDE (PRINT) Delayed Print Delayed Print temporarily stores your print job and allows you to start print time. You can also start printing prior to the specified time using the control panel. For more information on how to set the user name and password before printing, refer to the driver properties settings, in the User Guide (Print). 1 2 3 4 From the Start menu, select Settings then select Printers to display the Printing Preferences.
USER GUIDE (PRINT) Printing Delayed Print Jobs After setting and sending the Delayed Print job at the workstation, the print job will print at the specified time. When printing delayed print jobs before the specified time set, use the control panel on the machine. At the Workstation 1 2 3 4 From the Start menu, select Settings then select Printers to display the Printing Preferences. Select one of the following: • PostScript Driver: Select Delayed Print on the Output Settings tab.
USER GUIDE (PRINT) Sample Print When printing multiple copies, sample print allows you to print out the first set to check the printing result prior to printing the remaining copies from the printer control panel. In order to use Sample Print, you need to set the user name prior to printing. Up to 200 users and 1,000 files per user can be set. You can save up to 9,999 files or until the hard disk is full. 1 2 3 4 From the Start menu, select Settings then select Printers to display the printer properties.
USER GUIDE (PRINT) Printing Sample Print Jobs After setting and sending the Sample Print job at the workstation, execute the print instruction at the printer to print out the data. NOTE: You can also check or delete print jobs saved in the machine using the same procedure of executing print instruction at the printer. At the Workstation This procedure uses Notepad of Windows 98 as an example. The procedure is the same when using other operating systems.
USER GUIDE (PRINT) D. Internet Services Overview • Print from you workstation’ • Review print jobs • Obtain machine and consumable status • Download scanned originals • Create and edit scan templates • Configure the printer (with access rights) USER GUIDE (PRINT) Internet Services are a series of Web (HTML) Pages located within the printer that give you access to the printer from your client workstation using a web browser.
USER GUIDE (PRINT) Screen Structure The Internet Services screen is made up of four frames. NOTE: Selecting the Help button located at the bottom frame will display the on-line Help file which provides information on Internet Services. Top Frame Bottom Frame Each feature page will display a link to the Home Page, as well as tabs for moving to each feature. Typically, it displays links to the Home Page of our company, the copyright screen and the Help file.
USER GUIDE (PRINT) System Structure Target Operating System The OS and browsers that can be used for Internet Services are as follows: • Microsoft Windows 95 • Microsoft Windows 98 • Microsoft Windows 98 Second Edition • Microsoft Windows Millennium Edition • Microsoft Windows NT Workstation 4.0 (Service Pack 4 or later) • Microsoft Windows NT Server 4.
USER GUIDE (PRINT) Browsers For Windows 95, Windows 98, Windows Me, Windows NT 4.0, Windows 2000, Windows XP: • Netscape Communicator version 4.51 or later • Internet Explorer version 5.0 or later For Macintosh: • Netscape Communicator version 4.5 or later • Internet Explorer version 5.0 or later Configuring the Browser Prior to using Internet Services, check the following setting for your browser. Netscape Communicator 1 2 3 4 5 6 2 – 11 6 From the Edit menu, select Preferences.
USER GUIDE (PRINT) Internet Explorer 2 3 4 Select Internet Options from the Display menu for version 4.x, and Internet Options from the Tools menu for version 5.x. Select Settings for Temporary Internet files on the General tab. For Check for newer versions of stored pages on the Settings tab, select either Every visit to the page or Every time you start Internet Explorer. USER GUIDE (PRINT) 1 Select OK.
USER GUIDE (PRINT) Proxy Server and Port Number Prior to using Internet Services, check the proxy server setting and port number. Proxy Server Setting When using Internet Services, it is recommended to make direct connection without going through a proxy server. NOTE: When connection through a proxy server has been made, it may take a long time to set the IP address using the browser and the screen may not be displayed.
USER GUIDE (PRINT) Accessing Internet Services from the Workstation To access the Printer's Internet Services from your workstation, set your browser so that it will not try to access the Printer through a proxy server. 3 Open your Internet Browser program on your workstation. Enter the Printer's IP Address (as seen on the System Settings List) into the Address or Location field of the browser. Press the Enter key on your keyboard. The Home Page for the machine is displayed.
USER GUIDE (PRINT) Internet Services Features There are seven features that are available within Internet Services. Each contains specific options, depending on the task you are performing. The following list shows the features and their usage: Services You can process print-ready documents using the Services Page. Jobs Allows you to view the active processed Job list/job history list and delete jobs.
USER GUIDE (PRINT) Printing Documents Using the Services Feature Print-ready documents can be quickly and easily submitted for printing using the Services feature. A print-ready document is a file that has been formatted and saved for printing from the application that created it or was printed to file by a print driver. NOTE: Selecting print and/or finishing options from the Services feature will override, but not reformat existing PostScript or PCL print-ready documents.
USER GUIDE (PRINT) Printing Documents To Submit a Document for Printing 1 2 3 4 5 Access Internet Services. Select the Services tab or select Services from the machine’s Home Page. Select your printing options from the drop-down lists according to your job requirements: • Paper Tray • Output Destination • No. of Sets • 2 Sided Print • File Name Type the path and file name or select Browse to locate the printready file to process.
USER GUIDE (PRINT) Viewing/Deleting Jobs Using the Jobs Feature USER GUIDE (PRINT) You can view all active print jobs that are being processed. Details of the jobs include the job name, owner, status and type of job, and the number of sets processed. Viewing the Active Jobs List 1 Access Internet Services. For more information on how to access Internet Services, refer to Accessing Internet Services From the Workstation, in the User Guide (Print).
USER GUIDE (PRINT) Deleting Jobs 1 Access Internet Services. For more information on how to access Internet Services, refer to Accessing Internet Services From the Workstation, in the User Guide (Print). 2 3 4 2–124 Select the Jobs tab or select Jobs on the machine’s Home Page. The Job List page is displayed. Select the check box to the left of the job(s) that you wish to delete. Select the Delete button displayed in the top right corner of the screen’s right panel.