Xerox 700 Digital Color Press with Integrated Fiery® Color Server Printing from Windows
© 2008 Electronics for Imaging, Inc. The information in this publication is covered under Legal Notices for this product.
CONTENTS 3 CONTENTS INTRODUCTION 5 Terminology and conventions 5 About this document 6 Setting up printing 6 User software 7 System requirements 7 INSTALLING PRINTER DRIVERS 8 Installing printer drivers by Point and Print 8 Downloading printer drivers using WebTools 10 Installing printer drivers 12 Installing and connecting to a virtual printer 15 Uninstalling printer drivers 16 SETTING UP PRINTING CONNECTIONS 18 Printing connections 18 Completing the SMB printing connection 1
CONTENTS PRINTING UTILITIES 4 26 Configuring the connection for Job Monitor 26 E-mail Service 27 Printing using an e-mail client 28 Managing print jobs with e-mail commands 30 Printing from a USB device 31 FTP printing 32 PRINTING Printing from applications Setting options and printing 33 33 33 Using presets 40 Customizing the Basic icon 44 Retrieving secure print jobs on the digital press control panel 45 Defining and printing custom page sizes 47 Custom page sizes for Windows Pos
INTRODUCTION 5 INTRODUCTION This document describes how to install the printer drivers and printer description files for the Xerox 700 Digital Color Press with Integrated Fiery Color Server and how to set up printing from Microsoft Windows computers. It also describes several printing utilities and how to print to the Xerox 700 Digital Color Press with Integrated Fiery Color Server.
INTRODUCTION 6 About this document This document covers the following topics: • Installing printer files on Windows computers • Setting up printing connections on Windows computers • Installing Integrated Fiery Color Server printing utilities • Printing from Windows computers Setting up printing The following table lists the procedures for installing printer drivers and setting up the printing connections for each Windows platform supported by the Integrated Fiery Color Server.
INTRODUCTION 7 User software The following table lists the user software that is described in this document. This is the user software you need for setting up basic printing on the Fiery. Other documents may describe other user software depending on what you are trying to accomplish.
INSTALLING PRINTER DRIVERS 8 INSTALLING PRINTER DRIVERS This chapter describes the procedures for installing printer drivers on a computer using a supported version of Windows. For the Windows versions supported, see “Terminology and conventions” on page 5. Installing printer drivers and printer description files is the first step in setting up the Integrated Fiery Color Server as a PostScript or PCL printer.
INSTALLING PRINTER DRIVERS 9 BEFORE YOU BEGIN Ask your Integrated Fiery Color Server administrator to do the following in Setup on the Integrated Fiery Color Server: • Assign the Integrated Fiery Color Server a valid IP address. Ask the administrator for the IP address or DNS name because you need it in the following procedure. • Configure the Integrated Fiery Color Server for SMB printing. N OTE : SMB printing is referred to as Windows Printing in Setup and on the Configuration page.
INSTALLING PRINTER DRIVERS 10 You must now create a printer port and install the printer driver from the User Software DVD. N OTE : You cannot use Point and Print to install the driver and configure the printing connection to the Integrated Fiery Color Server in a single procedure. 4 Windows 2000: Click Start, choose Settings, and then choose Printers. Windows XP: Click Start and choose Printers and Faxes. Windows Server 2003: Click Start, choose Control Panel, and then choose Printers and Faxes.
INSTALLING PRINTER DRIVERS 11 TO DOWNLOAD PRINTER DRIVER FILES WITH WEBTOOLS 1 Start your Internet or intranet browser and type the DNS name or IP address of the Integrated Fiery Color Server. 2 Click the Downloads tab. 3 Click the link for the item that you want to install. For Windows printer drivers, click the Printer Files link under the Windows heading. 4 If a dialog box prompts you to either open the file or save it to disk, choose to save it to disk.
INSTALLING PRINTER DRIVERS 12 For instructions on installing the printer driver for Windows 2000/XP/Server 2003/Vista, see “To install and complete the print connection for Windows” on page 12. For more information, see WebTools Downloads Help. Installing printer drivers The following procedures describe installing the printer driver from the User Software DVD. The procedures for configuring the options for the PostScript and PCL printer drivers are similar.
INSTALLING PRINTER DRIVERS 13 • Integrated Fiery Color Server is not configured properly. • IP address is not correct. If you encounter one of the situations mentioned, you can continue to set up the port by configuring the port manually. See “To set up Standard TCP/IP Port (Raw or LPR) for Windows” on page 19 and follow steps 10 through 13 before proceeding step 8. 8 Click Have Disk in the dialog box displaying lists of manufacturers and printers.
INSTALLING PRINTER DRIVERS 14 13 Type a name for the Integrated Fiery Color Server in the Printer name field, indicate whether you want to make it the default printer, and click Next. This name is used in the Printers window and the queues window. 14 Follow the on-screen instructions. Do not share the printer and do not print a Test Page at this time. Continue with the printer driver installation and at the last screen, click Finish. The necessary files are installed on your hard disk.
INSTALLING PRINTER DRIVERS 15 Installing and connecting to a virtual printer A virtual printer allows you to print to the Integrated Fiery Color Server using a predefined set of job settings. You do not have to set print options manually. Before you can print to a virtual printer, the administrator must create and configure the virtual printer using Command WorkStation.
INSTALLING PRINTER DRIVERS 16 10 Type the name of the DVD drive and browse to the Prntdrvr\Ps_drvr\Win_2K_XP_VISTA folder. 11 Make sure “Oemsetup.inf” or “Oemsetup” is selected and click Open. 12 Verify that the path is correct in the Install From Disk dialog box and click OK. 13 Follow the on-screen instruction. The virtual printer is displayed in the Printers or Printers and Faxes window.
INSTALLING PRINTER DRIVERS 3 To delete a printer, select the check box next to the printer name and click Delete the Selected Printers. To delete all the installed printer drivers, select the Delete All Printer Drivers check box. 4 Click OK to delete the selected printer driver(s). 5 When you finish deleting printer drivers, click Exit and restart your computer.
SETTING UP PRINTING CONNECTIONS 18 SETTING UP PRINTING CONNECTIONS To print from Windows computers, you or the administrator must perform the following tasks if you want to set up a connection other than port 9100: • Set up network servers, if any. • Set up the Integrated Fiery Color Server to accept print jobs from your computer. • Configure a port on each Windows computer for the network type.
SETTING UP PRINTING CONNECTIONS 19 Completing Standard TCP/IP Port (Raw or LPR) printing connections After you install the PostScript and printer driver files, you can add or configure the setup for the Standard TCP/IP Port (Raw or LPR) connection as follows: • Prepare the Integrated Fiery Color Server to accept print jobs using Standard TCP/IP Port (Raw or LPR) protocols. For details, see Configuration and Setup. • Enable LPD or Port 9100 on the Integrated Fiery Color Server.
SETTING UP PRINTING CONNECTIONS 20 4 To add a new port, click Add Port. To change the port settings, proceed to step 10. 5 Windows 2000/XP/Server2003: Select Standard TCP/IP Port from the list of Available port types and click New Port Type. Windows Vista: Double-click Standard TCP/IP Port from list. The Add Standard TCP/IP Printer Port Wizard dialog box appears. 6 Click Next. 7 Type the Integrated Fiery Color Server IP address. 8 Click Next.
SETTING UP PRINTING CONNECTIONS 21 10 Click Configure Port on the Ports tab of the Properties dialog box. The Configure Standard TCP/IP Port Monitor dialog box appears. 11 To use LPD printing, select LPR in the Protocol area and LPR Byte Counting Enabled in the LPR Settings area. N OTE : You can also proceed without selecting LPR Byte Counting Enabled. To use Port 9100 printing, select Raw in the Protocol area. The port number 9100 automatically appears in the Raw Settings area.
SETTING UP PRINTING CONNECTIONS 22 Completing IPP connections With Internet Printing Protocol (IPP), print jobs are sent to the Integrated Fiery Color Server over the Internet. Before you begin, perform the following tasks: • Make sure the Integrated Fiery Color Server is configured for TCP/IP printing and IPP printing. For more information, see WebTools Configure Help. • Specify the printing destination on your computer. N OTE : IPP over SSL connections are supported.
SETTING UP PRINTING CONNECTIONS 23 N OTE : The URL for the printer is not case-sensitive. 5 Click Next. The Connect to Printer dialog box appears. 6 Click OK. The Add Printer Wizard dialog box appears. 7 If you are installing the PostScript printer for the first time, follow the procedure “To install and complete the print connection for Windows” on page 12, step 8. 8 Indicate whether you want to make the Integrated Fiery Color Server the default printer and click Next. 9 Click Finish.
CONFIGURING INSTALLABLE OPTIONS 24 CONFIGURING INSTALLABLE OPTIONS After you complete the printer driver installation, you must configure the Integrated Fiery Color Server for the options installed on the digital press to allow the Integrated Fiery Color Server to take advantage of the digital press options. Configure the options manually, or for TCP/IP network connections, use the Two-Way Communication feature to configure the options automatically.
CONFIGURING INSTALLABLE OPTIONS 25 Configuring installed options and updating print options settings automatically If you enabled a TCP/IP network, you can automatically update your printer driver to reflect the options currently installed on the digital press. When the printer driver is first installed, the options reflect the default settings that were set up in Integrated Fiery Color Server Setup or ColorWise Pro Tools.
PRINTING UTILITIES 26 PRINTING UTILITIES In addition to printing jobs from the Integrated Fiery Color Server printer driver, you can print jobs using the following utilities: • Job Monitor You can view information about the print jobs sent to the Integrated Fiery Color Server. N OTE : Job Monitor is automatically installed when you choose the printer driver to install on your computer. To use Job Monitor, you must enable it in the printer driver. (For more information, see page 26.
PRINTING UTILITIES 27 6 Select the Monitor my print job option. When you send your first print job to the Integrated Fiery Color Server, Job Monitor opens a utility window and establishes a connection to the Integrated Fiery Color Server. If you have installed and configured printer drivers for more than one digital press, Job Monitor automatically establishes connections to all the Integrated Fiery Color Servers.
PRINTING UTILITIES 28 • Manage jobs using an e-mail application. You can manage your print jobs by submitting e-mail commands to the Integrated Fiery Color Server using e-mail. • Scan to E-mail. You can scan a document and send it to an e-mail address as an attachment or URL. For more information about Scan to E-mail, see Utilities. Printing using an e-mail client You can submit print jobs to the Integrated Fiery Color Server in the form of an e-mail attachment using your e-mail application.
PRINTING UTILITIES 29 N OTE : If your attachment exceeds the file size limitation set by your e-mail system administrator, the e-mail is not sent. 5 Optionally, you can type text in the body of the message. That text is printed with the file. N OTE : HTML-formatted e-mail messages are not supported, and they might not print as they appear on the remote workstation. Send e-mail messages in plain text format. 6 Send the e-mail. The file is sent to the Integrated Fiery Color Server and the job is printed.
PRINTING UTILITIES 30 Managing print jobs with e-mail commands You can manage your print jobs by submitting commands to the Integrated Fiery Color Server using e-mail. You can cancel a job, check job status, and get help on a job. When you send a command, the Integrated Fiery Color Server returns an e-mail response. TO MANAGE PRINT JOBS WITH E-MAIL COMMANDS 1 In your e-mail application, type the Integrated Fiery Color Server e-mail address in the To: line.
PRINTING UTILITIES 31 Printing from a USB device You can print files on a USB device to the Integrated Fiery Color Server. To do so, save files to the USB device and download them directly to the Integrated Fiery Color Server. You can print files that originated on Windows computers. You can print files automatically from a USB device to one of the standard print queues on the Integrated Fiery Color Server (Print, Hold, or Direct) or to published virtual printers.
PRINTING UTILITIES 32 FTP printing If FTP Services are enabled on the Integrated Fiery Color Server, the Integrated Fiery Color Server is set up as an FTP server. You can send jobs to the Integrated Fiery Color Server using FTP printing. For more information about configuring FTP Services, see Configuration and Setup. You can use any FTP client software.
PRINTING 33 PRINTING This chapter describes printing to the Integrated Fiery Color Server. You can print from a networked Windows computer or a computer using Windows (WINS) printing. You can also print to a file so that it can be printed at a remote location (see “Saving files to print at a remote location” on page 53).
PRINTING 34 TO SET PRINT OPTIONS FOR A SPECIFIC WINDOWS PRINT JOB USING THE PCL OR POSTSCRIPT PRINTER DRIVER 1 Choose Print in your application. 2 Select the Integrated Fiery Color Server as your printer and click Properties. 3 Click the Fiery Printing tab.
PRINTING 35 5 In the Expert Color Settings dialog box, click Update to display the current Integrated Fiery Color Server settings. If the Update button does not appear, make sure that the Two-Way Communication option is selected, as described in “Configuring installed options and updating print options settings automatically” on page 25. 6 Specify the color settings for the print job and click OK. 7 Click the Job Info icon. 8 Type information in the Notes 1 and Notes 2 fields.
PRINTING 36 9 Type instructions to the operator about the job in the Instructions field. These instructions are displayed in Command WorkStation, but do not appear in the Job Log. These instructions can be edited by the operator. 10 Type a user name and password in the User Authentication area. The user name that you type in the User Authentication area can be your network domain\user name or a local user name. Check with your system administrator about the requirements for your system.
PRINTING 37 N OTE : With the E-mail Notification feature enabled in the printer driver as described in “To enable Two-Way Communication” on page 25, you receive an e-mail notification after your job is printed or when a printing error occurs. TO SET DEFAULT PRINT OPTIONS FOR WINDOWS PRINT JOBS USING THE POSTSCRIPT PRINTER DRIVER 1 Windows 2000: Click Start, choose Settings, and then choose Printers. Windows XP: Click Start and choose Printers and Faxes.
PRINTING 38 Adding and editing watermarks The Windows printer driver provides the watermarks feature. This feature allows you to select from a list of available watermarks; create new watermarks; edit text, font, font size, color, position, and orientation of the watermark; delete the currently selected watermark; and specify other settings. The watermark feature is a stamp and writes over the text in the document. The following procedure describes how to edit watermarks.
PRINTING 39 2 Select a watermark from the menu and click Edit. The Edit Watermark dialog box appears. 1 Preview area 1 3 Specify Font and Size of the text in the Watermark Text area. 4 Specify an angle for the watermark text in the Angle area. Alternatively, you can click and hold one end of the watermark text in the preview area and drag it to the desired orientation. 5 Specify a color for the watermark text in the Color area. 6 Specify the position of the watermark text in the Position area.
PRINTING 40 Using presets Saving print option settings to your hard disk enables you to load specifically configured settings for a particular job as a preset. You can also share presets over a network, using the Import and Export features. TO CREATE A PRESET 1 Windows 2000: Click Start, choose Settings, and then choose Printers. Windows XP: Click Start and choose Printers and Faxes. Windows Server 2003: Click Start, choose Control Panel, and then choose Printers and Faxes.
PRINTING 41 4 Under Preset, select a different preset. The preset is used until you select another one. N OTE : When you access the Fiery Printing tab from an application’s Print dialog box and select a preset, the preset is used only for the current application session. If the preset you want is not displayed, but you previously backed it up to a disk (exported it), you can import it to use again. TO DELETE PRESETS 1 Windows 2000: Click Start, choose Settings, and then choose Printers.
PRINTING 42 4 Under Preset, choose Save and manage list of Job Temp. The Job Templates dialog box appears. 5 Click a name to select the saved preset that you want to export or back up. 6 Click Export. 7 In the Export Job Templates dialog box, browse to select a folder in which to save the preset. 8 Enter a short file name for the exported preset and click Save. The file includes the long name that you gave the preset when you created it and has the .sav extension.
PRINTING 43 7 Select the preset file and click Open. 8 Click OK to close the Job Templates dialog box. N OTE : When you import presets, they appear in the Preset menu under the preset name, not the file name. In the preceding examples, the file present.sav (file name) was imported, but it appears in the Preset menu as Presentation (preset name).
PRINTING 44 Customizing the Basic icon The Basic icon is on the Fiery Printing tab. You can customize it with the print options you use frequently. This saves time because you do not have to open all of the other print option icons if you only want to set the options in Basic. Basic initially contains a default group of print options. You can remove these options and add others. N OTE : When you place a print option in Basic, it still appears under its appropriate print option icon.
PRINTING 45 4 Click the Basic icon and then click Customize. The Customize Basic View dialog box is displayed. The dialog box contains the shortcuts for print options. The print options that currently appear in Basic are listed under Current Shortcuts. 5 To add an option to Basic, select the desired option in the Available Shortcuts list and click Add. 6 To remove an option from Basic, select the desired option in the Current Shortcuts list and click Remove.
PRINTING 46 6 Type values for the other fields as needed and then send your job to the Integrated Fiery Color Server. 7 Click OK. 8 Click OK. TO RETRIEVE A SECURE PRINT JOB 1 At the digital press control panel, press the All Services button. 2 Select Web Applications. 1 1 2 All Services button Secure Print 2 3 Select Secure Print from the Main page. The Secure Print password window appears. 4 Type the same password you entered in the Secure Print field of the printer driver.
PRINTING 47 Defining and printing custom page sizes With custom page sizes, you define the dimensions of a printed page. After you define a custom page size, you can use it from within an application without redefining it each time you print. When you create custom page sizes, specify Width dimensions to correspond with the shorter side of your job and specify Height dimensions to correspond with the longer side of your job.
PRINTING 48 TO DEFINE A CUSTOM PAGE SIZE WITH THE WINDOWS POSTSCRIPT PRINTER DRIVER 1 Windows 2000: Click Start, choose Settings, and then choose Printers. Windows XP: Click Start and choose Printers and Faxes. Windows Server 2003: Click Start, choose Control Panel, and then choose Printers and Faxes. Windows Vista: Click the Start button, choose Control Panel, and then double-click Printers. 2 Right-click the Integrated Fiery Color Server PS icon and choose Printing Preferences. 3 Click the Media icon.
PRINTING 49 5 Specify options to define the custom page size. Custom Page Size Dimensions: Specify the width and height of the print job. Unit: Select a unit of measurement for the print job. 6 Click OK to close the Enter Custom Paper Size dialog box. 7 Click OK to close the Printing Preferences dialog box. You can now specify the custom page size from an application.
PRINTING TO DEFINE A CUSTOM PAGE SIZE WITH ALL WINDOWS PCL PRINTER DRIVERS 1 Click Start. 2 Windows 2000: Choose Settings and then Printers. Windows XP: Choose Printers and Faxes. Windows Server 2003: Choose Settings and then Printers and Faxes. Windows Vista: Choose Control Panel and then double-click Printers. 3 Right click the Integrated Fiery Color Server PCL icon and choose Printing Preferences. 4 Click the Fiery Printing tab and click the Media icon.
PRINTING 51 TO EDIT A CUSTOM PAGE SIZE WITH ALL WINDOWS PCL PRINTER DRIVERS 1 Click Start. 2 Windows 2000: Choose Settings and then Printers. Windows XP: Choose Printers and Faxes. Windows Server 2003: Choose Settings and then Printers and Faxes. Windows Vista: Choose Control Panel and then double-click Printers. 3 Right-click the Integrated Fiery Color Server PCL icon and choose Printing Preferences. 4 Click the Fiery Printing tab and click the Media icon.
PRINTING 52 Viewing the digital press status If you have enabled Two-Way Communication for your printer, you can monitor the status of the printer, including the levels of consumable materials, such as paper and toner. For more information, see Driver Help. For information about enabling Two-Way Communication, see “To enable Two-Way Communication” on page 25. TO VIEW THE STATUS OF THE DIGITAL PRESS CONSUMABLES 1 Windows 2000: Click Start, choose Settings, and then choose Printers.
PRINTING 53 Saving files to print at a remote location If you do not have an Integrated Fiery Color Server onsite and are preparing files to take to a service bureau or other location, print the final files to the File port (as opposed to one of the local ports). You can also print to the File port to create a file to download using the Docs WebTool. For instructions on printing to the File port, see the documentation that accompanies Windows.
INDEX 55 INDEX C L ColorWise print options 25 custom page size, see defining a custom page size, printing a custom page size LPR connection 19 D default print options 37 defining a custom page size all Windows PCL printer drivers 47, 49 Windows 2000/XP/Server 2003/Vista 47 digital press status 52 Docs tab in WebTools 33 Downloads tab in WebTools 11 E E-mail Notification 25 E-mail Service about 27 Manage print jobs 30 F File port, saving files to 53 FTP Printing 32 I installable options configuring
INDEX 56 T W TCP/IP connection 19 Two-Way Communication 25, 35 watermarks adding and editing 38 WebTools Docs tab 33 Downloads tab 11 Windows IPP connection 22 LPR or Port 9100 connection 19 printer driver, installing from User Software DVD 12 TCP/IP connection 19 U USB device 31 User Authentication 36 V virtual printer installing using Point and Print 15 setup 15
