® Xerox® Wide Format IJP 2000 Xerox Wide Format Variable Information with Xerox FreeFlow Design Express Solution Guide ® ® ®
Table of Contents Creating Large Format Signage .......................................................................................................................... 3 Quick Print Instructions .......................................................................................................................................... 4 The Productivity Pack ..................................................................................................................................
VI on the Fly – Creating Large Format Signage Wide format signage conveys information about products, events, organizations, and more. The application can be as simple as displaying an event name over an image or, as in the application below, can contain variable information such as sale discounts, dates, product images, and related messaging.
Quick Print Instructions To print the application as is to the Xerox® Wide Format IJP 2000, follow the quick print instructions below. The PDF file for this application is included in the productivity pack and can be printed to the IJP 2000. It contains fliers with dimensions of 30" wide by 40" high (providing you don’t scale or alter proportions with your print driver.) To modify the application, refer to the “How the Application Was Built” section of this document on page 9.
The Productivity Pack This productivity pack includes a compressed file that contains all the assets necessary to edit and print this application – VIontheflyWideFormatRSign.zip. Keep in mind that the Xerox® Wide Format IJP 2000 printer must be configured to print 30" by 40" PDF applications in order to output this job correctly. Pre-requisites: The productivity packs were designed using the Xerox® FreeFlow® VI Design Express plug-in to Adobe InDesign CS5. To edit the .
Wide Format Signage Application Description The VI on the Fly Wide Format signage application is designed to print to the Xerox® Wide Format IJP 2000 using a 30" x 40" sheet size. A delimited data file is used to drive the variable elements on each sheet with each record in the delimited data file producing one sign. The sign was designed using three layers: • The background layer contains the static elements such as the Xerox tagline. These elements can be in any format Adobe InDesign supports.
What would a variable data application be without a data file? The productivity pack includes a demonstration data file called Otohime_VI_Data.txt. Xerox® FreeFlow® VI Design Express supports most types of delimited data formats, including CVS, DAT, and TXT files. (XML support will be introduced in the FreeFlow VI Design Express 12.0 release in 4th Qtr 2013).
The first line contains field names; the following lines are data records. This data file has four records and will ® ® generate four signs. To create more signs, add more records, or use the Xerox FreeFlow VI Design Express Export option to repeat records—which is particularly useful if you want 100 signs using the same record—simply enter the record data as a single record and then use the Record Repeat option to repeat the record 100 times.
How the Application Was Built This section will help you use this productivity pack as a guide to printing the wide format signs. You can modify the signs for your own use, or you can use the concepts and principles to design your own. ® ® For more extensive training on Xerox FreeFlow VI Design Express, refer to the FreeFlow VI Design Express User Guide, which contains a hands-on exercise in the Hints and Tips chapter that will provide a basic overview of how ® the software works.
The background of the application is shown below. ® ® 5. Open the Xerox FreeFlow VI Design Express plug-in. The FreeFlow VI Design Express plug-in is used to place variable elements on the page and create any conditional logic rules that may be required. 6. Go to the Windows menu and select VI Design Express. The following panel displays: 7. Import the delimited data file Otohime_VI_Data.txt. 8. Select the browse icon to browse for the Sample Data Files . A panel opens.
9. It is important to set the Files of type: option to correctly display files in the browser. Because we are using a .txt file, set the Files of type: option to Text files (*.txt). The Otohime_VI_Data.txt file will display. 10. Select this file and click the Open button. The Data File Properties panel apears. It displays the data file Field Names (highlighted in yellow) and does its best to identify the delimiter (highlighted in green).
11. Click OK to continue. This will populate the VI Design Express panel with the sample data field names and the data values for that field. − If you scroll up and down, you will see the field data change for each record. Use the arrows shown here to scroll through your available records. How will the data be used? − You should also select the Show User Data check box. This is a toggle switch that will show either the field names or the data in those field names. 12. Point to your asset folder.
The Edit Rule panel controls the product image. It is keyed off the value of the data field LowerBannerAdPic. 15. Define the following fields: − Rule Name – Name the rule LowerBannerAdPic. − Rule Type – Select Graphic File from the pull-down list. − Description – Enter a rule description. This helps if you come back later and need to understand what this rule does. − Default value – This is a default value that will be used if the rule is false.
23. Change the rule description to detail the purpose of this rule. 24. Edit the image name as displayed in the BarcodeImage rule displayed below. 25. Click OK.
The next step is to use these two rules to place the images. 26. Making sure you are working in the Image Layer, select the Rectangle Frame tool and draw a graphic frame 27" by 7". 27. With that graphic frame as the active frame, right-click and select Insert Object: LowerBannerAdPic. This will insert the image from the rule into that frame. 28. Use the up/down arrow bars to scroll through the four records in the data file. As you scroll from record to record, the image will change. 29. Draw a 3.5" by 3.
Next, it’s time to address the variable text. 33. Create a new layer and name it Text Layer Working. 34. To place the PercentageOff value, create a text frame 17" by 17" in the center of the white circle. 35. Select the Corbel font, using the Regular type face. Set the point size to 1107.07 pts. 36. With the Text Frame as the active frame, double-click the PercentOff field in the VI Design Express panel. This will insert the text string in the PercentOff data field.
46. Click OK to save the rule. The next rule will work out if it is Spring, Summer, Fall, or Winter based on the Date field. This is an example of a more complex rule where each section has multiple options, only one of which can be true. There is also a way to use a rule that can have multiple options and where all of them have to be true for that rule to take effect. That option is not used in this job. To create this rule: 47. Select the − − − − icon to open the Create Rule Panel.
48. Enter the conditions to determine the season. − Value – winter! − Select the field Date from the pull-down list. − Change the text from the default is equal to to contains by using the pull-down list. − Enter the value for the month. − In the first line, we test that the field Date contains Jan. − Select the small + sign. − This adds a new line to test.
52. Repeat the actions above to add options for July, Aug, and Sept. You may need to use the scroll bar to continue. 53. Select the large + sign to add a new section. This time the value will be fall! 54. Repeat the actions above to add options for Oct and Nov. 55. Click OK to save the rule. 56. To place the text, create a text frame approximately 3" high and extending from the right of the Xerox tag line to 1 ½ from the right edge of the application. 57.
Exporting Your Wide Format Signage Application The Export function creates the PDF file, which is the format used to print the application on the Xerox® Wide Format IJP 2000. For more information on the Export function, refer to the Xerox® FreeFlow® VI Design Express User Guide. To export the application: ® 1. Under the Adobe InDesign File menu, select Export. 2. Specify the name of the PDF file you will be creating and the destination folder for the PDF file.
4. Set the following options: − Project Folder/Project Name –Leave the Project Folder and Project Name unchanged. − Production Data File – If you had a larger production data file, you could point to it here. To print using the four record sample data file, leave this field blank. − PDF Quality – Use this pull-down to select PDF quality settings. If you select the Custom option, you can browse your system and select an Adobe Job Option file. 5. Leave other settings as shown above. 6.
8. Under the Sheet Size pull-down list, select one of the available paper sizes or select Custom Paper Size… to enter your own dimensions. For this application, you need to select Custom Paper Size…. 9. Enter the Width as 30 in and the Height as 40 in. 10. Leave all other settings on this panel as shown above. Because this not a multi-up (imposed) document and no ® special media or finishing is used for the Xerox Wide Format IJP 2000, you can skip those panels. 11. Click OK.
Once it has created the PDF, the following panel displays: 12. Click OK. If the option Open PDF after completion was selected and you have Adobe Reader on your system, the PDF file will open in Acrobat Reader. This completes the application design. ® ® For additional information, please review the Xerox FreeFlow VI Design Express User Guide. To learn more about the Xerox® Wide Format IJP 2000, contact your Xerox representative or visit www.xerox.com ©2013 Xerox Corporation. All rights reserved.
