User Guide User Guide XE3021EN0-2 ME3612E4-1
© 2008 by Fuji Xerox Co., Ltd. All rights reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc. Xerox® and all Xerox products mentioned in this publication are trademarks of Xerox Corporation.
Table of Contents 1 Before Using the Machine .....................................................................9 Xerox Welcome Center ............................................................................9 Serial Number......................................................................................9 Language Displayed on the Touch Screen ............................................10 Conventions ...........................................................................................
All Countries, North America - USA/Canada .....................................28 European Union.................................................................................28 Other Countries .................................................................................29 2 Product Overview.................................................................................31 Machine Components ............................................................................32 Control Panel .................
Invert Image.......................................................................................61 Original Orientation............................................................................61 Output Format ........................................................................................62 Booklet Creation ................................................................................62 Covers ...............................................................................................
Layout Adjustment - Fax/Internet Fax/Server Fax .................................97 Original Size ......................................................................................97 Book Faxing.......................................................................................98 Reduce/Enlarge.................................................................................98 Fax Options - Fax................................................................................... 99 Confirmation Options..
Transfer Protocol .............................................................................126 Address Book ..................................................................................127 Browse.............................................................................................127 General Settings...................................................................................128 Color Scanning (WorkCentre 5225A/5230A)...................................
Details.............................................................................................. 156 Change Settings ..............................................................................157 Search by Name/Search by Keyword/Select Keyword....................158 8 Stored Programming .........................................................................159 Recalling a Stored Program .................................................................159 9 CentreWare Internet Services .........
1 Before Using the Machine Welcome to the Xerox family of WorkCentre products. This User Guide provides detailed information and procedures for using the integral features of the machine. Xerox Welcome Center If you need assistance during or after product installation, visit the Xerox website for online solutions and support. http://www.xerox.com/support If you require further assistance, contact our experts at the Xerox Welcome Center.
1 Before Using the Machine Language Displayed on the Touch Screen The language displayed on the touch screen can be changed in the following two ways: • To change the language for temporary use, press the button on the control panel, then select the required language. NOTE: The language returns to the default language after rebooting the machine.
Conventions Text in [Square Brackets] Indicates the names of the screens, tabs, buttons, features, and option categories. Square brackets are also used when referring to file and folder names on a PC. For example: • Select [Original Type] on the [Image Quality] screen. • Select [Save]. Text in Indicates the names of the hard buttons, numeric or symbol buttons, lights on the control panel, or symbols on the power switch label.
1 Before Using the Machine Related Information Sources The following sources of information are available for the machine: User Guide This guide is intended for general users and describes how to use the features of the machine, such as copy, scan, and fax. System Administration Guide This guide is intended for the System Administrator and provides information such as the supported paper and media, troubleshooting tips, how to configure network and security settings, and how to replace consumables.
Safety Notes WARNING: Unauthorized alterations, which may include the addition of new functions or connection of external devices, may impact the product certification. Please contact your Xerox representative for more information. This product and recommended supplies have been tested and found to comply with strict safety requirements including safety agency approvals and compliance with environmental standards. Follow the following instructions for safety use.
1 Before Using the Machine Maintenance The operator's product maintenance procedures are described in the customer documentation supplied with this product. Do not carry out any other maintenance procedures not described in the documentation. Cleaning Your Product WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when used on electromechanical equipment. Before cleaning this product, unplug the product from the electrical outlet.
Safety Notes – In a hot, humid, dusty or poorly ventilated environment – In direct sunlight – Near ovens or humidifiers • Always lock the wheels of this product after installation. Operational Safety Information • To avoid the risk of electric shock and a fire accident, switch off and unplug the product promptly in the following conditions, then contact your local Xerox representative. – The product emits smoke or its surface is unusually hot. – The product emits unusual noise or odor.
1 Before Using the Machine Laser Safety Information CAUTION: Use of controls, adjustments, or performance of procedures other than those specified in this guide may result in hazardous light exposure. This equipment complies with international safety standards and is classified as a Class 1 Laser Product. With specific reference to lasers, the equipment complies with laser product performance standards set by governmental, national, and international agencies as a Class 1 Laser Product.
Regulatory Information Radio Frequency Emissions (Class A digital device) European Union WARNING: In order to allow this equipment to operate in close proximity to Industrial, Scientific and Medical (ISM) equipment, the external radiation from ISM equipment may have to be limited or special mitigation measures taken. Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user’s authority to operate this equipment. WARNING: This is a Class A product.
1 Before Using the Machine For FAX Function USA FAX Send Header Requirements: The telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a Fax machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message an
Regulatory Information causing harm to the telephone network, the Telephone Company may request that you disconnect the equipment until the problem is resolved. Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty period is null and void. This equipment must not be used on party lines.
1 Before Using the Machine The product may be configured to be compatible with other country networks. Please contact your Xerox representative if it needs to be reconnected to another country's network. NOTE: Although this product can use either loop disconnect (pulse) or DTMF (tone) signaling it is recommended that it is set to use DTMF signaling. DTMF signaling provides reliable and faster call setup.
About License About License RSA BSAFE This product includes RSA BSAFE® Cryptographic software from RSA Security Inc. Heimdal Copyright (c) 2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden). All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.
1 Before Using the Machine Libcurl COPYRIGHT AND PERMISSION NOTICE Copyright (c) 1996 - 2006, Daniel Stenberg, . All rights reserved. Permission to use, copy, modify, and distribute this software for any purpose with or without fee is hereby granted, provided that the above copyright notice and this permission notice appear in all copies.
About License AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. The views and conclusions contained in the software and documentation are those of the authors and should not be interpreted as representing official policies, either expressed or implied, of the FreeBSD Project.
1 Before Using the Machine Portions Copyright 1999-2005 Howard Y.H. Chu. Portions Copyright 1999-2005 Symas Corporation. Portions Copyright 1998-2003 Hallvard B. Furuseth. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that this notice is preserved. The names of the copyright holders may not be used to endorse or promote products derived from this software without their specific prior written permission.
About License SHALL THE OPENLDAP FOUNDATION, ITS CONTRIBUTORS, OR THE AUTHOR(S) OR OWNER(S) OF THE SOFTWARE BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFT
1 Before Using the Machine Illegal Copies USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1.
Illegal Copies Exception: United States military discharge certificates may be photographed. 10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasury, etc. (unless photograph is ordered by the head of such department or bureau.) Reproducing the following is also prohibited in certain states: Automobile Licenses - Drivers’ Licenses - Automobile Certificates of Title.
1 Before Using the Machine This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel. Product Recycling and Disposal Battery Recycling and Disposal Dispose of all batteries in accordance with local legislation. For recovery of scarce resources, Xerox reuses the rechargeable batteries used in this product after the product is returned. Those batteries can be reused to make recycle materials and energy recovery.
Product Recycling and Disposal WEEE Professional/Business Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures. In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures. Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge.
1 Before Using the Machine 30
2 Product Overview This machine is not simply a conventional copier, but a digital device capable of copying, faxing, printing and scanning, depending on the configuration. The screens shown in this manual are from a fully configured machine to cover all the features. The content of the screens may vary slightly depending on the system settings and machine configuration. The button names and icons on the control panel also vary depending on the machine configuration.
2 Product Overview Machine Components The following diagrams show the standard and optional components of the machine. Front View 1 2 8 3 9 4 10 5 6 7 11 No. Component Function 1 Duplex automatic document feeder Automatically feeds multiple-page documents into the machine. 2 Control panel Consists of operation buttons, LED indicators, and a touch screen. NOTE: For more information, refer to Control Panel on page 36. 3 Center tray Delivers copies or prints face down.
Machine Components 1 2 3 12 4 5 6 7 8 9 13 14 15 10 16 17 11 18 19 No. 1 Component Tray attachment (Office Finisher LX) Function Use this attachment when outputting unstapled A4 LEF, 8.5 x 11” LEF, or B5 LEF paper to the Office Finisher LX tray. NOTE: For information on how to use the tray attachment, refer to Attaching the Tray Attachment to the Office Finisher LX (Optional) on page 42. 2 Document glass Place a single-page or bound document here.
2 Product Overview No. Component Function 9 Staple cartridge (Office Finisher LX) Contains staples. 10 Front cover (Office Finisher LX) Open this cover when clearing paper jams or loading staples. 11 Office Finisher LX (optional) Staples or punches copies or prints. 12 Document feeder glass Scans documents. 13 Top transport cover (Office Finisher LX) Open this cover when clearing paper jams or loading staples. 14 Hole-punches copies or prints.
Machine Components No. Component Function 3 Top cover (Integrated Office Finisher) Open this cover when clearing paper jams. 4 Front cover (Integrated Office Finisher) Open this cover when loading staples or clearing staple jams. 5 Staple cartridge (Integrated Office Finisher) Contains staples. 6 Stand (Optional) Supports the main unit. Rear View 1 2 3 4 5 7 6 No. Component Function 1 Line 1 Use this connector to connect the machine to a telephone line.
2 Product Overview Control Panel The following diagram shows the names and functions of the buttons on the control panel. 2 1 3 4 5 6 7 8 9 10 17 16 15 No. Button 14 13 12 11 Function 1 Brightness dial Use this dial to adjust the contrast of the touch screen. 2 Touch screen Displays messages and screen buttons for the various features. Touch the screen to access the features.
Machine Services No. Button Function 13 button Inserts a pause while dialing a fax number. 14 button Displays a screen where you can check the machine status, billing meter, and the status of consumables, or print various reports. Use this button also when accessing the System Administration mode. 15 button Displays a screen where you can check the progress of active jobs, or display the detailed information of completed jobs.
2 Product Overview Internet Fax Allows you to send and receive faxes over the Internet or intranet. Internet Fax provides reduced cost of transmissions compared to the use of a conventional phone line. After scanning documents, you can send scanned data by e-mail, and can also receive scanned data in an e-mail attachment sent from an Internet Fax compatible machine. For more information, refer to the Fax chapter on page 77. Fax Allows you to fax documents in various ways.
Power On/Off Stored Programming Allows you to store frequently-used settings as a program and recall them with just one button. This service is not available on the All Services screen by default, but can be displayed by the System Administrator. For instructions on how to display the service on the All Services screen, refer to the System Administration Guide or ask your System Administrator.
2 Product Overview Ground Fault Interrupter (GFI) If a fault is detected in the power supply to the machine, a Ground Fault Interrupter (GFI) device on the machine automatically cuts all electrical power. If power is interrupted, locate the RESET button on the back of the machine. If the GFI has been triggered, the RESET button will be in the tripped position. To restore power to the machine, press the RESET button. Before using the machine, press the TEST button.
Modes light is on. The Sleep Mode is cancelled when the button is pressed, or a fax or print job is received by the machine. The factory default setting of 5 minutes is customer changeable within the range of 2 to 60 minutes, and must be longer than the Low Power Mode time value. The time specified for entering the Sleep Mode will be counted from when the machine enters the Low Power Mode.
2 Product Overview Job Status Use this button to check the progress of a job, or display the log and detailed information of completed jobs. The latest job is displayed at the top of the list. Use this button to also check, delete, or print stored documents or documents in the machine’s mailboxes. For more information, refer to the Job Status chapter in the System Administration Guide.
Recycled Paper 2. Attach the tray attachment to the tray, as shown in the illustration. Recycled Paper The use of recycled paper in the machine benefits the environment with no degradation in performance. Xerox recommends recycled paper with 20% post consumer content which can be obtained both through Xerox and other office suppliers. Contact your Xerox representative or go to www.xerox.com for more information on other types of recycled paper.
2 Product Overview 44
3 Copy This chapter contains information on the copy screens and the features available. NOTE: Some of the features described in this chapter are optional, and may not apply to your machine configuration. Copying Procedure This section describes the basic copy procedure. Follow the steps below. 1. Load the Documents – page 45 2. Select the Features – page 47 3. Enter the Quantity – page 48 4. Start the Copy Job – page 48 5.
3 Copy Document Feeder The following explains how to load documents using the document feeder. The maximum capacity of the document feeder is shown below: Document Type (Weight) Capacity Lightweight (38-49 g/m2) 75 sheets Plain (50-80 g/m2) 75 sheets Heavyweight (81-128 g/m2) 50 sheets Documents can be any size from 139.7 to 297 mm (4.9 to 11.7 inches) for the width and 210 to 432 mm (4.5 to 17 inches) for the length, and the standard sizes of 5.5 x 8.5” SEF/LEF to 7.25 x 10.5” SEF/LEF.
Copying Procedure Document Glass The following explains how to load a document using the document glass. The document glass is used for a single-page or bound document up to 297 mm (11.7 inches) for the width and up to 432 mm (17 inches) for the length. NOTE: Before you place a document on the document glass, make sure that the touch screen is ready. If you place the document on the document glass before the touch screen is ready, the paper size may not be detected correctly. 1.
3 Copy 3. Set the required features on each tab. If [More] is selected, select [Save] to confirm the selected feature or [Cancel] to return to the previous screen. For information on the features available on each tab, refer to the following: Copy – page 49 Image Quality – page 55 Layout Adjustment – page 57 Output Format – page 62 Job Assembly – page 72 3. Enter the Quantity The maximum copy quantity is 999. 1. Use the numeric keypad to enter the number of copies required.
Copy Stopping a Copy Job Follow the steps below to manually cancel an activated copy job. 1. Press the button on the control panel to suspend the current copy job. button 2. If required, press the button to display the [Active Jobs] tab. To exit the [Active Jobs] tab, press the button. 3. On the [Stop/Pause] screen displayed, select [Cancel] to delete the suspended copy job. NOTE: To resume the job, select [Resume] on the [Stop/Pause] screen.
3 Copy More Displays the [Reduce/Enlarge] screen. For more information, refer to [Reduce/Enlarge] Screen on page 50. [Reduce/Enlarge] Screen Provides additional reduction/enlargement options. NOTE: The options displayed on this screen vary depending on the selected paper size series. Proportional % • Text box - Allows you to enter a desired reduction/enlargement ratio using the scroll buttons. You can also enter the value by touching the text box and using the numeric keypad on the control panel.
Copy Paper Supply The available paper trays are displayed on the touch screen together with the media size and orientation preset for each tray. When changing the size or type of media in a tray, the tray must be reprogrammed by the System Administrator to match the media being loaded. For more information on reprogramming the tray, contact the System Administrator.
3 Copy screen, and allows you to select a paper size. The presets are set up by the System Administrator. • Custom Size - Allows you to specify the width and length of the paper size using the scroll buttons in 1 mm (0.1 inch) increments. The acceptable ranges of paper sizes are 89-297 mm (3.5-11.7 inches) for the width and 99-432 mm (3.9-17.0 inches) for the length. Paper Type Displays the preset paper types on the touch screen, and allows you to select the paper type.
Copy 2 J 2 Sided Makes double-sided copies from double-sided documents. 2 J 1 Sided Makes single-sided copies from double-sided documents Rotate Side 2 Rotates side 2 of the printouts head to toe. NOTE: This check box is available for all options except [1 J 1 Sided]. Copy Output This feature allows you to sort copy outputs. If an optional finisher has been installed, the stapling, hole-punching, and/or folding feature is also available.
3 Copy • No Folding - Disables the Folding function. • Single Fold - Makes a crease in each sheet of the outputs for easy folding. Booklet Creation Displays the [Booklet Creation] screen. This feature is identical to [Booklet Creation] on the [Output Format] tab. For information, refer to Booklet Creation on page 62. Hole Punch & More Displays the [Copy Output] Screen. For more information, refer to [Copy Output] Screen on page 54. NOTE: [Hole Punch & More] appears when the Office Finisher LX is installed.
Image Quality NOTE: The above Hole Punch options are displayed when the 2 & 3 Hole Punch Unit is installed. When the 2 & 4 Punch Unit is installed, the options available are [No Punch], [2 Hole Punch], [4 Hole Punch], and [Top]. When the 4 Hole Punch Unit is installed, the options available are [No Punch], [4 Hole Punch], and [Top]. Collation • Collated - Delivers the specified number of copy sets in the same order as the documents.
3 Copy Original Type This feature allows you to copy at optimum image quality by selecting the type of the original documents. 1. Select [Original Type] on the [Image Quality] screen. 2. Select the required option. 3. Select [Save]. Text Select this option to copy documents that contain text only, where the text must be copied crisply. Photo & Text Select this option to copy documents that contain both text and photographs.
Layout Adjustment Background Suppression This feature suppresses background colors and image bleed-through when copying. NOTE: This feature is not available when [Photo] is selected on the [Original Type] screen. 1. Select [Background Suppression] on the [Image Quality] screen. 2. Select the required options. 3. Select [Save]. No Suppression Disables the feature. Auto Suppression Automatically suppresses background colors.
3 Copy 1. Select [Book Copying] on the [Layout Adjustment] screen. 2. Select the required options. 3. Select [Save]. NOTE: The facing pages of a bound document must be placed in a horizontal orientation on the document glass. Off Disables the feature. Left Page then Right Copies pages of an open book in the direction from left to right. • Both Pages - Copies both the left and right pages. • Left Page Only - Copies the left pages only. • Right Page Only - Copies the right pages only.
Layout Adjustment Binding Edge Erase Erases printing of the center binding area of the book that tends to be shadowed due to the fold in the pages. Use the scroll buttons to specify the area to be erased from the center of an open book within the range of 0-50 mm (0.0-2.0 inches) in 1mm (0.04 inch) increments. Original Size This feature allows you to set the size of the document automatically, to select from a list of preset sizes, or to mix different size documents.
3 Copy Parallel Edges Allows you to specify the edge erase amounts for top and bottom and/or left and right edges. Up to 50 mm (2 inches) can be erased from each edge. Image Shift This feature allows you to change the position of the image on the output copy paper. NOTE: Make sure that the orientation of the documents and the [Original Orientation] setting on the [Layout Adjustment] screen are the same. NOTE: The amount of the image shift depends on the size of paper loaded in the machine.
Layout Adjustment Off Disables the feature. Always On Automatically rotates the image, as required, to fit on the selected copy paper. On during Auto Automatically rotates the image, as required, to fit on the selected copy paper. This feature is available only when [Auto Paper Select] is selected in the [Paper Supply] feature or [Auto %] is selected in the [Reduce/Enlarge] feature. Invert Image This feature allows you to mirror the image, and to make negatives of the image on the copy output. 1.
3 Copy Sideways Images Selects the horizontal orientation, where the top of the document is orientated towards the left of the machine. Output Format This section describes features that enhance the appearance of a copy job. For more information on the features available, refer to the following: Booklet Creation – page 62 Covers – page 65 Transparency Options – page 65 Page Layout – page 66 Poster – page 67 Annotations – page 68 Watermark – page 70 ID Card Copying – page 71 1.
Output Format Create Left/Top Bound Booklet Makes a booklet from a document. Images are automatically placed in a sequence that, when folded, the copies are bound at the top or left edge of the output. Copy Booklet Allows you to copy booklet sheets by maintaining the order of the images. The [Fold and Staple] option binds the copies to create the same type of booklet as the original one. Binding Shift Displays the [Booklet Creation - Binding Shift] screen.
3 Copy Off Makes a booklet without a cover sheet. On Adds a cover sheet to the booklet from the cover stock tray. When selected, the [Covers] option becomes available. Covers • Blank Covers - Adds a blank cover to the booklet. • Front Cover - 2 Sided - Copies the first and last pages of the document onto the cover stock. Add blank sheets to the set of documents if you want the inside front and back covers to remain blank. Paper Supply Displays the [Booklet Creation - Covers - Paper Supply] screen.
Output Format Covers This feature allows you to add a front and/or back cover to a copy job. NOTE: If the machine’s memory becomes full while scanning a document with this feature enabled, follow the instructions on the screen to cancel the job. Delete the stored documents, or reduce the amount of pages to free some memory and try again. NOTE: This feature is unavailable when [Uncollated] or [With Separators] is selected in [Copy Output]. 1. Select [Covers] on the [Output Format] screen. 2.
3 Copy No Transparency Separators Disables the feature. Blank Transparency Separators Places a blank page separator between each transparency sheet. Only one set of copies is made. NOTE: This feature is not available when [1 J 2 Sided] or [2 J 2 Sided] is selected in [2 Sided Copying]. Blank Separators & Handouts Copies one set of transparencies with blank page separators, and the required number of sets of paper copies for handouts.
Output Format • 4 Pages Up - Copies an image four times vertically or horizontally onto one sheet of paper. • 8 Pages Up - Copies an image eight times vertically or horizontally onto one sheet of paper. • Auto Repeat - Automatically calculates the number of times to repeat vertically or horizontally from document size, stock size, and the enlarge/reduction ratio. NOTE: This feature is not available when [Auto %] is selected in [Reduce/Enlarge].
3 Copy Annotations This feature allows you to add the date, page numbers, and a predetermined phrase to the copy outputs. 1. Select [Annotations] on the [Output Format] screen. 2. Select the required option. 3. Select [Save]. Comment Displays the [Comment] screen. For more information, refer to [Comment] Screen on page 68. Date Stamp Displays the [Date Stamp] screen. For more information, refer to [Date Stamp] Screen on page 68. Page Numbers Displays the [Page Numbers] screen.
Output Format Off Disables the feature. Date Stamp Enables the feature. Format Select the date format from [dd/mm/20yy], [mm/dd/20yy], and [20yy/mm/dd]. Apply To Displays the [Apply Date Stamp To] screen. Select to print the date on the [First Page Only], [All Pages], or [All Pages Except First]. Position Displays the [Date Stamp - Position] screen. Select the position to print the date on each page. [Page Numbers] Screen Allows you to print page numbers or page numbers with a prefix on the output copies.
3 Copy [Format & Style] Screen Font Size Allows you to specify the font size of the date, page numbers, and comments using the scroll buttons on the screen or the numeric keypad on the control panel, within the range of 6 to 18 points in 1 point increments. Side 2 Options Allows you to specify the position of the date, page numbers, and comments on Side 2 to [Same as Side 1] or [Mirror Side 1]. Watermark This feature allows you to add a watermark beneath the original image of the copy output.
Output Format Machine Serial Number Displays the [Watermark - Machine Serial Number] screen. This option prints the serial number of the machine on the output copies. Select [On] to enable the feature. Watermark Effect Displays the [Watermark Effect] screen. This option embeds the text strings specified in [Control Number], [Stored Watermarks], [User Account Number], [Date & Time], and [Machine Serial Number] on all copies.
3 Copy Job Assembly This section describes the job assembly features. For more information on the features, refer to the following: Build Job – page 72 Sample Job – page 74 Combine Original Sets – page 74 Form Overlay – page 75 Delete Outside/Delete Inside – page 75 1. Press the button on the control panel. 2. Select [Copy] on the touch screen. 3. Select the [Job Assembly] tab. 4. Set the required options. 5. Select [Save].
Job Assembly Booklet Creation Displays the [Booklet Creation] screen for the build job. For more information, refer to Booklet Creation on page 62. Covers Displays the [Covers] screen for the build job. For more information, refer to Covers on page 65. Annotations Displays the [Annotations] screen for the build job. For more information, refer to Annotations on page 68. Watermark Displays the [Watermark] screen for the build job. For more information, refer to Watermark on page 70.
3 Copy Last Original Indicates the current scan batch is the last in a job to be scanned. Next Original Sequentially scans more sections in the same scan job. Delete Cancels the build job process. Start Starts scanning the next section. Sample Job This feature allows you to print one set of the job to check the output is correct, prior to printing the entire job. You can choose whether or not to print more sets after checking the print result. 1. Select [Sample Job] on the [Job Assembly] screen. 2.
Job Assembly Form Overlay This feature scans and stores an image on the first page of your document, and overlays the image onto the rest of the document. For example, if the first page of your document contains a header and footer, the header and footer can be copied onto the subsequent pages. 1. Select [Form Overlay] on the [Output Format] screen. 2. Select the required option. 3. Select [Save]. Off Disables the feature. On Enables the feature.
3 Copy [Delete Outside/Delete Inside - Area 1] screen Allows you to specify the area for the [Delete Outside/Delete Inside] feature. The area is defined by the rectangle formed between the points X1,Y1 and X2,Y2. 1. Select [Area 1] on the [Delete Outside/Delete Inside] screen. 2. Touch a text box, and then enter a coordinate value using the numeric keypad. 3. Repeat step 2 for the other text boxes. 4. Select [Save]. Clear Area 1 Deletes the values entered in the text boxes.
4 Fax This chapter contains information on the fax screens and the fax services available. In addition to the conventional Fax service, the machine offers you the Direct Fax, Internet Fax, and Server Fax services. Direct Fax allows you to transmit faxes directly from PC clients. Internet Fax allows you to send scanned images by e-mail over the Internet or intranet. Server Fax allows you to send and receive scanned data to and from a fax server over a network using the SMB, FTP, or SMTP protocol.
4 Fax 1. Press the button on the control panel. 2. Enter the correct user ID using the numeric keypad on the control panel or the screen keyboard. NOTE: The default System Administrator ID is “11111”. If the Authentication and Accounting feature is enabled, you may also be required to enter a passcode. The default passcode is “x-admin”. To change the default user ID or passcode, refer to the System Administration Guide. 3. Press the button on the control panel. 4.
Fax Procedure The documents can be any size from 139.7 to 297 mm (4.9 to 11.7 inches) for the width and 210 to 432 mm (4.5 to 17 inches) for the length, and the standard sizes of 5.5 x 8.5” SEF/LEF to 7.25 x 10.5” SEF/LEF. When sending a fax, you can scan up to 297 mm (11.7 inches) in width and 432 mm (17.3 inches) in length (or 600 mm/23.5 inches if 60-90 g/m2 paper is used) in 1-sided mode. You can also use the document glass to scan documents if required.
4 Fax 2. Press the button on the control panel. button button 3. Select [Fax] or [Internet Fax] on the touch screen to display the corresponding screen. NOTE: The [Fax] icon on the All Services screen is for the Fax or Server Fax service depending on the fax service selected in the System Administration mode. For how to switch between Fax and Server Fax in the System Administration mode, refer to the Setups chapter in the System Administration Guide.
Fax Procedure • Using the button on the control panel (refer to Speed Dial on page 87) For Internet Fax: • Using the [New Recipients] feature (refer to New Recipients on page 89) • Using the [Address Book] feature (refer to Address Book on page 90) For Server Fax: • Using the numeric keypad on the control panel to enter a number directly • Using the [New Recipients] feature (refer to New Recipients on page 92) • Using the [Address Book] feature (refer to Address Book on page 93) 1.
4 Fax 6. Check the Status of the Fax Job 1. Press the button on the control panel to display the Job Status screen. The queued fax job will be displayed. If the job is not displayed on the screen, it may have already been processed. Untransmitted jobs are displayed on the [Active Jobs] screen, and are printed in the [Transmission Report - Job Undelivered] report. For more information, refer to the Job Status chapter in the System Administration Guide.
Specifying Fax Destinations Specifying Fax Destinations This section describes how to specify destinations using the Fax service. For more information, refer to the following: New Recipients – page 83 Address Book – page 86 Cover Page – page 87 1. Make sure that the Fax service is enabled. 2. Press the button on the control panel. 3. Select [Fax] on the All Services screen. Select the [Fax] tab, if not displayed already.
4 Fax Backspace Deletes the last character entered. Relay Broadcast You can use the machine’s relay broadcasting feature to send a document to a remote machine, which then sends the document to multiple destinations registered in the remote machine for speed dialing. This can reduce transmission cost when the destinations are out of town or located in another country because you only need to send the document to the broadcasting machine.
Specifying Fax Destinations Character Function Description : Pulse-to-tone switch Switches pulse dialing to tone dialing, for example when using an automated message recording system that requires tone signals. ’ Speed dial or group code Indicates a 3-digit speed dial or group code. Place this character before and after the code. Communication line switch Switches communication lines that include parameter data, where the parameter data include characters “0” to “9” or “,”.
4 Fax Fax number !*$# Relay Send \# of remote \ Number machine (RSN) of primary relay station Speed dial code for secondary relay station # Speed dial code for first destination # Speed dial code for second destination ##$ Address Book This feature allows you to select the destinations registered in the Address Book for speed dialing. The destinations in the Address Book are listed by the speed dial codes they are assigned.
Specifying Fax Destinations Speed Dial This feature allows you to select a destination quickly using the 3-digit code assigned to it. An asterisk (*) on the screen keyboard or the control panel can be used to specify multiple speed dial codes and a pound sign (#) to designate a group code. Speed Dial Code Result 123 Dials the destination assigned to the speed dial code 123. 12* Dials the speed dial codes 120-129. The asterisk (*) represents all numbers from 0 to 9.
4 Fax [Cover Page - Recipient’s Comment] Screen Allows you to add a comment to the recipient field on the fax cover sheet. No Report Does not add a comment to the recipient field on the fax cover sheet. Comment Adds a comment to the recipient field on the fax cover sheet. Select Comment Allows you to select a comment from the list of comments already registered. Use the scroll buttons to scroll through the list.
Specifying Internet Fax Destinations Specifying Internet Fax Destinations This section describes how to specify destinations when using the Internet Fax service to send scanned images as e-mail attachments. For more information, refer to the following: New Recipients – page 89 Address Book – page 90 From – page 91 Subject – page 91 Message – page 91 1. Make sure that Internet Fax is enabled. 2. Press the button on the control panel. 3. Select [Internet Fax] on the All Services screen.
4 Fax BOX123@wcm128.xerox.com Where: BOX: The fixed string that represents “mailbox” 123: The mailbox number wcm128: The host name of the remote machine that the mailbox resides in xerox.com: The domain where the remote machine is hosted Relay Broadcast You can use the machine’s relay broadcasting feature to send a document to a remote machine, which then sends the document to multiple destinations registered in the remote machine.
Specifying Internet Fax Destinations Details Displays the details of a selected destination. Selecting the [E-mail Address In Full] button on the screen displays the details of the [Internet Fax Recipient]. Name/E-mail Address Lists the e-mail destinations registered in the Address Book. Add J Adds a selected destination to the [Recipient(s)] list. Recipient(s) Lists the selected fax recipients. Touching a selected recipient pops up a menu allowing you to remove the selected recipient or view its details.
4 Fax 1. Select [Message] on the [Internet Fax] screen. 2. Enter the comment to be added to the e-mail. Specifying Server Fax Destinations This section describes how to specify destinations when using the Server Fax service. For more information, refer to the following: New Recipients – page 92 Address Book – page 93 NOTE: When the SMTP protocol is used for the Server Fax service, the e-mail settings configured in the System Administration mode apply to faxes sent via the Server Fax service.
Specifying Server Fax Destinations More Characters Displays symbol keys on the screen. For information on using symbols in fax numbers, refer to Special Characters on page 93. Select the [Standard Characters] button on the displayed screen to return to the standard keyboard screen. Backspace Deletes the last character entered.
4 Fax 1. Select [Address Book] on the [Fax] screen. 2. Select the required destination, and then select [Add J] to add it to the [Recipient(s)] field. Repeat this step to select all the required destinations. 3. Select [Close]. Details Displays the screen that shows the details of a selected recipient. Speed Dial/Name/Fax Number Lists the fax recipient information registered in the Address Book. NOTE: Server Fax supports group dialing.
General Settings - Fax/Internet Fax/Server Fax Lighten/Darken This feature allows you to adjust the density of the scanned image using seven levels. Use the scroll buttons to increase or decrease the darkness. 1. Select a level for the [Lighten/Darken] feature on the [General Settings] screen. 2 Sided Scanning This feature allows you to specify whether your document is single-sided or doublesided, and how the document is to be positioned. 1.
4 Fax Photo & Text Select this option to scan documents that contain both text and photographs. Text and photographs are automatically distinguished, and an appropriate quality mode is selected for individual areas. Photo Select this option for documents that contain photographs only. Resolution This feature allows you to adjust the scan resolution of faxes the remote machine receives. A higher resolution yields better quality. A lower resolution reduces communication time.
Layout Adjustment - Fax/Internet Fax/Server Fax Layout Adjustment - Fax/Internet Fax/Server Fax This section describes the layout adjustment features for a fax/Internet Fax job. For information on the features available, refer to the following: Original Size – page 97 Book Faxing – page 98 Reduce/Enlarge – page 98 1. Make sure that the desired fax service is enabled. 2. Press the button on the control panel. 3. Select [Fax] or [Internet Fax] on the touch screen. 4.
4 Fax Book Faxing This feature allows you to scan facing pages of a bound document in the correct page sequence using the document glass. The facing pages will be scanned as two separate pages. 1. Select [Book Faxing] on the [Layout Adjustment] screen. 2. Select the required options. 3. Select [Save]. NOTE: The facing pages of a bound document must be placed in a horizontal orientation on the document glass. Off Disables the feature.
Fax Options - Fax Proportional % • Text box - Allows you to specify a desired reduction/enlargement ratio using the scroll buttons. You can also enter the value by touching the text box and using the numeric keypad on the control panel. The value can be specified within the range of 25-400% in 1% increments. • 100% - Scans at the same size as the original document.
4 Fax Confirmation Options This feature automatically prints a report after each fax transmission indicating the transmission result. 1. Select [Confirmation Options] on the [Fax Options] screen. 2. Select the required option. 3. Select [Save]. No Report Disables the feature. Print Report Automatically prints a report after each fax transmission is completed. Starting Rate This feature allows you to select the communication mode for fax transmissions. 1.
Fax Options - Fax Priority Send • Off - Disables the feature. • On - Sends or polls a job prior to the already stored documents. Delay Start • Off - Disables the feature. • Specific Time - Applies the delay start time. When you select this option, the [Specific Time] button is displayed at the right side of the screen. Specific Time Displays the [Delay Start - Specific Time] screen where you can specify the delay start time.
4 Fax Transmission Header Text This feature allows you to add information such as the date and time of transmission, the sender’s name, the destination name, the fax number, and the page quantity to the header at the top of each page of the document. NOTE: A regular fax sent from the United States must show this information. 1. Select [Transmission Header Text] on the [Fax Options] screen. 2. Select the required option. 3. Select [Save]. Off Disables the feature.
Fax Options - Fax Multiple-Up This feature allows you to scan multiple pages of your original document, and have the scanned pages automatically merged for fax transmissions. The scanned data will be printed onto the paper specifically set for fax at the receiving end.
4 Fax F Code This feature enables fax transmissions using the F Code standard defined by the Communications and Information network Association of Japan. The F Code standard is based on Recommendation T.30 defined by ITU Telecommunication Standardization Sector (ITU-T), and allows communication with remote machines that support the same standard regardless of their manufacturers. You must know the F Code and the password (if one is set up) of the remote machine before sending or retrieving a document.
More Fax Options - Fax Off Disables the feature. On Sets the F Code transmission. [F Code] and [Password] are displayed at the right side of the screen. • F Code - You can enter an F Code composed of spaces, numerals (0-9), and symbols (#, *) up to 20 characters. Enter the code using the numeric keypad on the control panel. • Password - You can enter a password composed of spaces, numerals (0-9), and symbols (#, *) up to 20 characters. Enter the code using the numeric keypad on the control panel.
4 Fax 1. Select [Remote Polling] on the [More Fax Options] screen. 2. Select the required option. 3. Select [Save]. Off Disables the feature. Poll a Remote Device Enables polling from a remote machine. Store for Polling This feature allows you to store documents in public and private mailboxes on the machine to make them available for polling from a remote machine. 1. Select [Store for Polling] on the [More Options] screen. 2. Select the required options. Off Disables the feature.
More Fax Options - Fax 1. Select one or more documents from the list, or select [Select All] to select all documents in the list. NOTE: To deselect a document selected individually, select the name of the document again. To deselect the documents selected by the [Select All] button, select the button again. 2. Select [Delete] or [Print]. Select All Selects all of the fax documents stored for polling when you want to delete or print all documents. Delete Deletes the selected documents.
4 Fax Print Prints the selected documents. Print Settings Displays the [Mailbox - Print Settings] screen. For details on the screen, refer to [Mailbox - Print Settings] on page 149. On-hook (Manual Send/Receive) This feature allows you to manually send or receive a fax when the fax line is on-hook, after confirming the response from the fax recipient. 1. Select [On-hook (Manual Send/Receive)] on the [More Options] screen. 2. Select the required option. 3. Select the button on the control panel.
Internet Fax Options - Internet Fax 1. Make sure that the Internet Fax service is enabled. 2. Press the button on the control panel. 3. Select [Internet Fax] on the touch screen. 4. Select the [Internet Fax Options] tab. 5. Select the required feature. Acknowledgement Report This feature allows you to print the transmission result report and receive a notification e-mail that the Internet Fax you sent has been opened by the recipient (MDN - Mail Delivery Notification).
4 Fax TIFF-S Selects the standard specification for Internet Fax documents. Documents larger than A4 or 8.5 x 11” are automatically reduced to A4 or 8.5 x 11” depending on the default paper size series. • Data compression: MH • Stored Document Size: A4 • Resolution: Standard (200 x 100 dpi), Fine (200 dpi) TIFF-F Selects the profile for sending documents up to A3 or 11 x 17” with Superfine resolution.
Internet Fax Options - Internet Fax Encryption This feature allows you to send S/MIME-encrypted e-mail. To use this feature, you need to specify an e-mail address associated with a certificate that supports encryption. For more information, refer to the Security chapter in the System Administration Guide. 1. Select [Encryption] on the [Internet Fax Options] screen. 2. Select the required option. 3. Select [Save]. Off Does not encrypt e-mail. On Encrypts e-mail.
4 Fax G3 Auto Select this mode if the remote machine is G3 compatible. This mode is the one usually selected. The machine automatically switches modes depending on the capabilities of the remote machine. Forced 4800 bps Select this mode when transmitting over noisy or bad telephone lines, for example when sending international faxes. Can also be useful for transmitting over poor telephone lines domestically.
Fax Options - Server Fax Delay Start This feature allows you to set the delay start time for fax and polling jobs using the 12hour or 24-hour format. NOTE: The format of the specific time can be set on the [Machine Clock/Timers] screen in the System Administration mode. [AM]/[PM] is displayed only when the 12hour format is used. For more information, refer to the Setups chapter in the System Administration Guide. NOTE: You cannot specify a date for transmission. 1.
4 Fax 114
5 Scan/E-mail This chapter describes how to use the scan services. For more information on the specific types of scan, refer to the following: To scan and e-mail documents – E-mail – page 120 After a document is scanned, the scanned data is automatically sent to specified destinations as an e-mail attachment. To scan and save documents in the mailbox – Scan to Mailbox – page 124 Scanned documents are saved in a specified mailbox on the machine.
5 Scan/E-mail 1. Load the Documents The following steps explain how to load documents using the document feeder or document glass. The maximum capacity of the document feeder is shown below: Document Type (Weight) Capacity Lightweight (38-49 g/m2) 75 sheets Plain (50-80 g/m2) 75 sheets Heavyweight (81-128 g/m2) 50 sheets Documents can be any size from 139.7 to 297 mm (4.9 to 11.7 inches) for the width and 210 to 432 mm (4.5 to 17 inches) for the length, and the standard sizes of 5.5 x 8.
Scanning Procedure 1. Press the button on the control panel. 2. Select a scan service on the button button touch screen. NOTE: If the Authentication and Accounting feature is enabled, you may be required to enter the user ID and passcode (if one is set up). If you need assistance, contact the System Administrator. 3. Press the button once on the control panel to cancel any previous selections. 4. Set the desired features on each tab.
5 Scan/E-mail 4. Check the Status of the Scan Job 1. Press the button on the control panel to display the Job Status screen. The queued scan job is displayed. If the job is not displayed, it may have already been processed. For more information, refer to the Job Status chapter in the System Administration Guide. 5. Save the Scanned Data The following describes how to import scanned documents to your computer.
Scanning Procedure 5. From the list of documents, select the check box of the document to be imported, and then click the [Retrieve] button. NOTE: You can import one document at a time. 6. Click [Save this link] on the page displayed, and specify the directory to save the document. Stopping a Scan Job Follow the steps below to manually cancel an activated scan job. 1. Press the button on the control panel to suspend the current scan job. button 2.
5 Scan/E-mail E-mail This section describes how to scan documents to send them as e-mail attachments. You can specify destination addresses by using the screen keyboard to enter the addresses, or by selecting from the Address Book. For more information on how to make entries using this screen, refer to the following: New Recipients – page 120 Address Book – page 121 Add Me – page 122 1. Press the button on the control panel. 2. Select [E-mail] on the touch screen. 3.
E-mail Address Book This feature allows you to choose destinations from address books. The Local Address Book is held locally on the machine and stores public entries. The Remote Address Book is held remotely on a directory server. NOTE: The address books displayed here contain only the e-mail addresses for the scan feature. The speed dial codes and group codes are not displayed. 1. Select [Address Book] on the [E-mail] screen. 2.
5 Scan/E-mail 1. Select [Search Public] or [Search Network] from the pulldown menu. 2. Enter part or all of a recipient name using the screen keyboard. 3. Select the [Search] button. A search result screen appears. 4. Select a recipient from the search result. NOTE: For details on how to use this screen, refer to List all public entries on page 121. Add Me This feature allows you to add your e-mail address (the sender’s address) to an address entry field. 1. Select [Add Me] on the [E-mail] screen. 2.
E-mail Settings or Authentication/Security Settings section in the Setups chapter of the System Administration Guide. The following describes how to change the sender’s e-mail address when it is editable on this screen. 1. Select [From] on the [E-mail] screen. 2. From the pop-up menu displayed, select an option. Address Book Allows you to select an address from the Address Book. Keyboard Allows you to enter an address on the screen keyboard. Close Menu Closes the pop-up menu.
5 Scan/E-mail Scan to Mailbox This section describes how to select a mailbox on the machine to save scanned documents. 1. Press the button on the control panel. 2. Select [Scan to Mailbox] on the touch screen. 3. Select a mailbox for saving scanned data. Mailbox list Allows you to select a mailbox for saving scanned data. You can scroll through the list using the scroll bar. Go to Allows you to specify the number of a mailbox to be displayed, using the numeric keypad on the control panel.
Scan to PC Job template list Allows you to select a job template for the scan job. • DEFAULT - This is the default job template. This template is used as a base template when a new template is to be created in CentreWare Internet Services. This template cannot be deleted. It can be edited and returned to the factory-default only by the System Administrator. • @S2HOME - This is a template for the Scan-to-Home feature.
5 Scan/E-mail Shared Name Allows you to specify the name of the shared folder. Select a server from the Address Book to display the preset name or select [Shared Name] and enter a shared folder name on the screen keyboard. Not required for FTP servers. Save In Allows you to specify the location (or path) of the directory for saving files. Select a server from the Address Book to display the preset location or select [Save in] and enter a location on the [Keyboard] screen.
Scan to PC NOTE: If Remote Authentication has been enabled, a popup message will prompt the user to enter a login ID and password before using the Scan to PC service. The login ID and password will be passed to the Kerberos server. Only when the user has been authenticated, the feature will be made available. Address Book This feature allows you to select a destination server from the Address Book.
5 Scan/E-mail Next Traces a path down in the hierarchy to the location selected. General Settings This section describes the general control features for scanning. For more information, refer to the following: Color Scanning (WorkCentre 5225A/5230A) – page 128 Lighten/Darken (WorkCentre 5222/5225/5230) – page 129 2 Sided Scanning – page 129 Original Type – page 129 Scan Presets – page 130 1. Press the button WorkCentre 5225A/5230A on the control panel. 2.
General Settings Grayscale Scans in grayscale, regardless of the color content of the original document. Lighten/Darken (WorkCentre 5222/5225/5230) This feature allows you to adjust the brightness level of scanned images. NOTE: The Lighten/Darken feature for the WorkCentre 5225A/5230A is provided in [Image Options] on the [Advanced Settings] tab. 1. Adjust the brightness level using the scroll buttons.
5 Scan/E-mail 1. Select a preset button for the [Original Type] feature on the [General Settings] screen. Photo & Text Select this option to scan documents that contain both text and photographs. Text and photographs are automatically distinguished, and an appropriate quality mode is selected for individual areas. Text Select this option for documents that contain text only. Photo Select this option for documents that contain photographs only.
Advanced Settings Custom Allows you to use the scan quality defined by the System Administrator. Advanced Settings This section describes the features used to adjust the quality of the scanned image.
5 Scan/E-mail Image Options This feature allows you to adjust the brightness level and sharpness of scanned images. 1. Select [Image Options] on the [Advanced Settings] screen. 2. Select the required options. 3. Select [Save]. Lighten/Darken Specifies the brightness level for scanned images. Sharpness Specifies the sharpness level of fine edges for scanned images.
Advanced Settings 1. Select [Image Enhancement] on the [Advanced Settings] screen. 2. Select the required options. 3. Select [Save]. Background Suppression • No Suppression - Scans with background suppression turned off. • Auto Suppression - Automatically suppresses colored backgrounds when [Black] is selected on the [Color Scanning] screen, or suppresses white backgrounds on colored documents when [Color] is selected on the [Color Scanning] screen.
5 Scan/E-mail 1. Select [Color Space] on the [Advanced Settings] screen. 2. Select either [sRGB] or [Device Color Space]. 3. Select [Save]. sRGB Uses sRGB to process scanned data. Device Color Space Uses advanced color settings to process scanned data. When this option is selected, the factory-default values are used for the [Lighten/Darken], [Sharpness], [Shadow Suppression], [Contrast], and [Background Suppression] features.
Layout Adjustment NOTE: For the WorkCentre 5225A/5230A, when [MRC High Compression] is set to [On] or [Searchable Text] is set to [Searchable] in [File Format], the available options are [200 dpi] and [300 dpi] only. Book Scanning This feature allows you to scan facing pages of a bound document in the correct page sequence using the document glass. The facing pages will be saved as two separate images. 1. Select [Book Scanning] on the [Layout Adjustment] screen. 2. Select the required options. 3.
5 Scan/E-mail Original Size This feature allows you to set the size of the document automatically, to select from a list of preset sizes, or to mix different size documents. If you select a preset size, documents will be scanned according to the specified size regardless of their actual size. 1. Select [Original Size] on the [Layout Adjustment] screen. 2. Select the required options. 3. Select [Save]. Auto Detect Automatically detects the size of standard sized documents.
Layout Adjustment Original Orientation • Upright Images - Selects the vertical orientation, where the top of the document is orientated towards the back of the machine. • Sideways Images - Selects the horizontal orientation, where the top of the document is orientated towards the left of the machine. Reduce/Enlarge This feature allows you to enlarge or reduce a scanned document by a specified ratio within the range of 25-400%. 1. Select [Reduce/Enlarge] on the [Layout Adjustment] screen. 2.
5 Scan/E-mail Upright Images Selects the vertical orientation, where the top of the document is orientated towards the back of the machine. Sideways Images Selects the horizontal orientation, where the top of the document is orientated towards the left of the machine.
E-mail Options/Filing Options E-mail Options/Filing Options This section describes the features available to configure the settings for outputting scanned data. For more information, refer to the following: NOTE: For the [E-mail] scan service, the following features are available on the [Email Options] tab. For other scan services, the features are available on the [Filing Options] tab.
5 Scan/E-mail 1. Select [Quality / File Size] on the [E-mail Options] or [Filing Options] screen. 2. Select a quality and file-size level. 3. Select [Save]. File Format This feature allows you to select the file format to use when saving scanned data. NOTE: The options available for this feature vary depending on the model of your machine and the scan type you select on the All Services screen. This feature is not available when you select [Scan to Mailbox]. 1.
E-mail Options/Filing Options • Compression Method - Compresses the file. This button is active when an option other than [JPEG File for Each Page] is selected. The selected compression method is applied to black and white pages. • MRC High Compression (WorkCentre 5225A/5230A) - Displayed when [PDF Multiple Pages per File], [PDF/A], or [XPS] is selected. This feature saves files with the MRC compression method. NOTE: [MRC High Compression] is not available when [Color Scanning] is set to [Black & White].
5 Scan/E-mail Optimize PDF For Web View Creates a PDF file that displays the first page in a user's web browser, before the entire file is downloaded from a web server. This feature alleviates user frustration in waiting for an entire file to download by displaying part of the file's contents at once. Read Receipts This feature allows you to request recipients notify you by e-mail that they have received your e-mail attachment. NOTE: This feature is displayed only when you have selected [E-mail]. 1.
E-mail Options/Filing Options 1. Select [Split Send] on the [Email Options] screen. 2. Select the required option. 3. Select [Save]. Off Disables the feature. Split by Page Splits scanned data by data size if the e-mail size exceeds the value specified in [Maximum E-mail Size] in the System Administration mode. For information on the [Maximum E-mail Size] setting, refer to the Setups chapter in the System Administration Guide.
5 Scan/E-mail Overwrite Existing File Deletes the existing file with the duplicate file name and saves the new file with the specified file name in the same directory. Append to Existing File Appends the scan data to the existing data. NOTE: This button is displayed only when [Network Scanning] is selected, and is selectable when [TIFF File for Each Page] or [JPEG File for Each Page] is selected for [File Format] on the [Filing Options] tab. Add Date Stamp to File Name Adds a date to the new file.
E-mail Options/Filing Options On Encrypts e-mail. Digital Signature This feature allows you to attach a digital signature to e-mail. To use this feature, the machine’s e-mail address needs to be associated with an appropriate certificate. For more information, refer to the Security chapter in the System Administration Guide. NOTE: This feature is displayed only when [E-mail] is selected on the All Services screen. 1. Select [Digital Signature] on the [E-mail Options] screen. 2. Select an option. 3.
5 Scan/E-mail 1. Select [Password] on the [Filing Options] screen. 2. Enter the password. 3. Select [Save]. Meta Data This feature allows you to change the meta data values specified in the selected job template. NOTE: This feature is displayed only when [Network Scanning] is selected on the All Services screen. NOTE: To register new meta data or to delete existing meta data, use CentreWare Internet Services. For more information, refer to CentreWare Internet Services on page 161. 1.
6 Send from Mailbox This chapter describes the methods for checking, printing, or deleting documents in a mailbox. You can store the following types of documents (marked with matching icons in the Document List) in a mailbox. Some models do not support this service. Some models require an optional kit to use this service. • Incoming confidential fax documents ( ) - Refer to Remote Mailbox in the Fax chapter on page 103.
6 Send from Mailbox 3. Select the mailbox to be opened. Then the documents stored in the mailbox appear. Refresh Updates the list of documents in the mailbox. Name/Date & Time Sorts the documents by their names or the dates they were stored. Selecting the same option again toggles the order in which they are listed, as indicated with an upward (ascending order) or downward (descending order) triangle shown to the right of the name of the option selected.
Send from Mailbox Delete Deletes the selected documents. Print Prints the selected documents. [Mailbox - Print Settings] This feature allows you to change the various document print settings. 1. Select [Print Settings] on the [Print/Delete] screen. Batch Print Prints multiple documents as a single job. The documents are printed in the order they were selected. Quantity Selects the number of copies to print. Paper Supply Selects the paper tray from which to print.
6 Send from Mailbox NOTE: The job flow sheet that an unauthenticated user creates from this screen can be executed, modified, duplicated, or deleted only from the mailbox in which it was created. NOTE: Some models require the Network Scanning Kit to enable the Job Flow Sheets service. Other optional kits may also be required depending on the service defined on the job flow sheet. You can program the following types of document processing in a job flow sheet.
Send from Mailbox NOTE: Mailboxes with this option enabled are marked with a paper and pencil icon next to their names in the mailbox list. NOTE: The [Auto Start] check box is available only for the mailbox owner. Start Current Job Flow Executes the linked job flow sheet and returns to the [Document List] screen. This button appears only when the mailbox has been linked with a job flow sheet. Cut Link Releases linkage with a job flow sheet.
6 Send from Mailbox Search by Keyword Displays a screen keyboard. Enter the keyword assigned to a job flow sheet to search. Select Keyword Displays the [Select Keyword] screen. Select a preset keyword assigned to a job flow sheet to search. [Select Job Flow Sheet] Screen This feature allows you to select and execute a job flow sheet on the documents stored in the selected mailbox. 1. Select [Select Job Flow Sheet] on the [Job Flow Settings] screen. 2. Select the required options. 3. Select [Close].
Send from Mailbox Sheet Filtering This feature allows you to filter job flow sheets displayed on the screen. Owner Allows you to filter job flow sheets by owner. When the Authentication feature is enabled and logged into the machine with a user ID: • Shared - Displays the job flow sheets owned by the System Administrator. • Personal - Displays only the job flow sheets owned by the currently logged-in user. NOTE: Job flow sheets owned by users other than the currently logged-in user are not displayed.
6 Send from Mailbox 154
7 Job Flow Sheets This chapter describes the Job Flow Sheets service and the features available on the [Job Flow Sheets] screen. A job flow sheet can execute a series of programmed operations. To process scanned documents using a job flow sheet created on a networked computer, using a utility such as Job Flow Sheet Editor, use the [Job Flow Sheets] service on the All Services screen. NOTE: Some models require the Network Scanning Kit to enable the Job Flow Sheets service.
7 Job Flow Sheets 4. To view the details of the job flow sheet, select [Details] to display the [Details] screen. 5. Load your document in the document feeder or on the document glass. 6. Press the button to start scanning the document. Job Flow Sheets This section describes the features available on the [Job Flow Sheets] screen. Sheet Filtering This feature allows you to filter the job flow sheets listed on the [Job Flow Sheets] screen and display only those that meet the specified conditions.
Job Flow Sheets Target Indicates whether the processing starts with scanning a document or accessing an external application. Owner Displays the owner of the job flow sheet. Save In Displays whether the job flow sheet is saved in the machine or in a pool server. Description Displays the description of the job flow sheet. Delete Allows you to delete the selected job flow sheet. This button is displayed for the owner of the job flow sheet.
7 Job Flow Sheets Search by Name/Search by Keyword/Select Keyword These features allow you to search a job flow sheet by name or keyword. Search by Name Displays a screen keyboard. Enter the name of a job flow sheet to search. Search by Keyword Displays a screen keyboard. Enter the keyword assigned to a job flow sheet to search. Select Keyword Displays the [Select Keyword] screen. Select a preset keyword assigned to a job flow sheet to search.
8 Stored Programming This chapter describes how to use the Stored Programming service to simplify multiple operations into a simple procedure. The Stored Programming service allows you to do the following: • Store frequently-used settings as a program, and recall them with a button. • Store a frequently-used screen as a program, and use the program as a short-cut button to the screen. • Store a series of operations as a program, and recall it with a button.
8 Stored Programming 160
9 CentreWare Internet Services This chapter contains a brief overview of the CentreWare Internet Services program. CentreWare Internet Services uses the embedded HTTP server that resides in the machine. This allows communication with the machine through a web browser with access to the Internet or an intranet. By entering the IP Address of the machine as the URL (Universal Resource Locator) in the browser, direct access to the machine is available.
9 CentreWare Internet Services User Interface The CentreWare Internet Services home page contains four panels. You can change the left and right panel sizes by dragging the boundary between them. Header Panel Header Panel Menu Panel Main Panel Displays the header for all pages. The header includes the CentreWare Internet Services Logo logo and the model of the machine. The Panel header for the WorkCentre 5225A/5230A also includes a user mode icon, and the name or type of a logged-in user.
Services Services The services provided by CentreWare Internet Services are subdivided into the following categories. The category is selected on the tab bar in the header panel. For details on the features on each tab, refer to the CentreWare Internet Services chapter in the System Administration Guide. Tab Feature Description Status • General • Trays • Consumables Displays the machine information, IP address, and status. It also displays the status of the paper trays, output trays, and consumables.
9 CentreWare Internet Services 164
10 Glossary This chapter contains a list of terms used in the User Guide and System Administration Guide. The definition provided for each term reflects the meaning of the term as it is used in the guides. Terms Defined Use the following definitions to learn more about the meanings of terms used in this guide. 1000Base-TX 1000Base-T uses all four cable pairs for simultaneous transmission in both directions through the use of echo cancellation and a 5-level pulse amplitude modulation (PAM5) technique.
10 Glossary 166 Annotation This feature adds the date, page numbers, and a comment to the document. ASCII An abbreviation of American Standard Code for Information Interchange. A coding scheme that assigns numeric values to letters, numbers, punctuation, and certain other characters. Auditron A tracking system, which is built into the machine. You can use Auditron to track overall machine usage, individual usage and usage of each feature separately.
Terms Defined Client Server A network environment in which the nodes communicate with a file server, and not directly with other nodes. Collated An output programming option where each copy set is delivered in the same order the documents were placed in the document feeder. Example: Two copies of a three-page document would output as page 1/copy 1, page 2/copy 1, page 3/copy 1, page 1/copy 2, page 2/copy 2, page 3/copy 2.
10 Glossary 168 drum cartridge A customer replaceable cartridge which contains an internal drum. A printed image is formed on a drum before being transferred to paper. Dual Tone Multi Frequency (DTMF) The use of a keypad sequence (tones) to transmit to, or poll from, a remote mailbox. ECM An abbreviation of Error Correction Mode: An ITU-T approved feature for Group 3 facsimile machines.
Terms Defined gsm The metric designation for paper weight in grams per square meter. halftone Gray patterns that are neither black nor white. Head to Head A double-sided document where the second side displays the image with the top of the document at the top of the page. You typically turn over the page from the side edge. Head to Toe A double-sided document where the second side displays the image with the top of the document at the bottom of the page.
10 Glossary 170 keypad The buttons on the control panel, or the buttons in a pop-up keypad screen on the touch screen. LAN An abbreviation of Local Area Network. This is a network that serves a relatively small area, such as one building, and does not require telecommunications services to reach all of the nodes. landscape The image orientation on a sheet of paper, where the short edge of the paper runs from top to bottom. LDAP An abbreviation of Lightweight Directory Access Protocol.
Terms Defined node A device on a network that has an address and can send and/ or receive data to and from other devices on the network. Also refers to a number that identifies an access point on a network. It works like an address. On-Hook You can dial a telephone/fax number or hear the other party, but cannot talk to them. You can also send or receive a fax manually when [On-Hook] is selected. paper jam A paper or media misfeed or jam occurring in the machine during printing.
10 Glossary 172 PostScript PostScript is a page description language (PDL) developed by Adobe Systems. It is an object-oriented language, meaning that it treats images, including fonts, as collections of geometrical objects rather than as bitmaps. PostScript is the standard for desktop publishing because it is widely supported by both hardware and software vendors. print driver See “driver”. print page buffer A location where print data is actually processed and stored.
Terms Defined router A device that directs network packets to the segment of the network for which the packet is intended, and excludes packets that are not intended for a segment. Routers reduce unnecessary network traffic and control access to segments of the network. scan Sensing or reading a paper document and converting the optical image of the document to an electronic image. screen The display on the control panel. It provides user information and instructions.
10 Glossary 174 TIFF An abbreviation of Tagged Image File Format. A standard file format commonly used for scanning. Images scanned with the machine are captured in a TIFF 6.0 file format. toner cartridge A customer replaceable cartridge which holds toner, an electrically-charged powder with pigment and plastic, for ease of loading into a printer. transmission header A heading printed on the first line of received documents. transmission interval The period between transmissions.
Index 11 Index Numerics 100Base-TX connector .......................................35 10Base-T connector ...........................................35 2 Sided Copying .................................................52 2 Sided Scanning E-mail .........................................................129 Fax ...............................................................95 Internet Fax ..................................................95 Network Scanning ......................................
Index Interrupt button .............................................36 Job Status button .........................................37 Language button ..........................................36 Log In/Out button ..........................................36 Machine Status button ..................................37 numeric keypad ............................................36 Speed Dial button .........................................36 Start button ...................................................
Index E Edge Erase Copy .............................................................59 E-mail .........................................................136 Network Scanning ......................................136 Scan to Mailbox ..........................................136 Scan to PC .................................................136 electrical supply ..................................................13 E-mail ................................................. 37, 115, 120 adding a return address .....
Index Network Scanning ......................................128 Scan to Mailbox ..........................................128 Scan to PC .................................................128 Server Fax ....................................................94 Ground Fault Interrupter (GFI) ..................... 35, 40 H header, adding to fax documents .....................102 Heimdal ...............................................................21 High Capacity Feeder ........................................
Index operator accessible areas ............................13 safety notes ..................................................12 serial number ..................................................9 warning markings .........................................13 Machine Status button ................................. 37, 42 Mailbox linking to a job flow sheet ...........................149 mailbox documents, printing/deleting ......................148 job flow sheet restrictions ...........................
Index Paper Supply Copy .............................................................51 Password - Network Scanning ..........................145 PDF Security .....................................................141 PDF Signature ..................................................141 photographs, scanning .....................................131 Poster - Copy ......................................................67 power switch .......................................................32 powering on/off .......
Index quality of original, selecting ........................129 resolution ............................................. 96, 134 saving in a mailbox .....................................124 saving on a network server ........................124 saving scanned data ..................................118 scan contrast ..............................................132 scan density ...............................................132 scanning ratio .............................................
Index 182
