Xerox WorkCentre 6505 Multifunction Printer Xerox WorkCentre 6505 ® ® User Guide Guide d'utilisation Italiano Guida per l’utente Svenska Användarhandbok Magyar Deutsch Benutzerhandbuch Dansk Betjeningsvejledning Русский Руководство пользователя Español Guía del usuario Čeština Uživatelská příručka Türkçe Kullanım Kılavuzu Português Guia do usuário Polski Przewodnik użytkownika Ελληνικά Εγχειρίδιο χρήστη Nederlands Gebruikershandleiding Felhasználói útmutató
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Contents 1 Safety Electrical Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 General Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Laser Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Connecting the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Choosing a Connection Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Connecting to a Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Connecting Using a USB Cable . . . . . . . . . . . . . . . . .
Contents Setting Paper Types and Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Setting the Paper Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Setting the Paper Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Selecting Printing Options. . . . . . . . . .
Contents Scanning to a Shared Folder on a Network Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 Setting Up Scanning to a Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 Scanning to a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 Scanning to an Email Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents System Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147 System Menus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147 Information Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148 Billing Meters. . . . . . . .
Contents Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204 Preventing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204 Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Safety 1 This chapter includes: • Electrical Safety on page 10 • Operational Safety on page 12 • Maintenance Safety on page 14 • Printer Symbols on page 15 Your printer and the recommended supplies have been designed and tested to meet strict safety requirements. Attention to the following information ensures the continued safe operation of your printer.
Safety Electrical Safety This section includes: • General Guidelines on page 10 • Laser Safety on page 10 • Power Cord on page 10 General Guidelines WARNING: Do not push objects, including paper clips or staples, into slots or openings on the printer. Contact with a voltage point or shorting out a part could result in fire or electrical shock. WARNING: Do not remove the covers or guards that are fastened with screws unless you are installing optional equipment and are instructed to do so.
Safety • • • • Plug the power cord directly into a grounded electrical outlet. Make sure that each end of the cord is securely connected. If you do not know if an outlet is grounded, ask an electrician to check the outlet. Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a ground connection terminal. Only use an extension cord or power strip designed to handle the electrical current capacity of the printer.
Safety Operational Safety This section includes: • Operational Guidelines on page 12 • Ozone Release on page 12 • Printer Location on page 12 • Printer Supplies on page 13 Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. Your attention to the following safety guidelines helps to ensure the continued safe operation of your printer.
Safety Printer Supplies • • Use the supplies designed for your printer. The use of unsuitable materials can cause poor performance and a possible safety hazard. Follow all warnings and instructions marked on, or supplied with, the printer, options, and supplies. CAUTION: Use of non-Xerox® supplies is not recommended. The Xerox® Warranty, Service Agreements, and Total Satisfaction Guarantee, do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox® supplies.
Safety Maintenance Safety • • • Do not attempt any maintenance procedure that is not described in the documentation supplied with your printer. Do not use aerosol cleaners. Clean with a dry, lint-free cloth only. Do not burn any consumables or routine maintenance items. For information on Xerox® supplies recycling programs, go to www.xerox.com/gwa.
Safety Printer Symbols The following safety symbols are marked on the printer. Symbol Description Warning or Caution: Ignoring this warning could cause serious injury or even death. Ignoring this caution can damage the property or cause serious injury. Hot surface on or in the printer. Use caution to avoid personal injury. Do not expose the item to sunlight. Do not expose the item to light. Do not touch components with this symbol as personal injury could result.
Safety 16 WorkCentre 6505 Color Laser Multifunction Printer User Guide
Features 2 This chapter includes: • Parts of the Printer on page 18 • Configurations and Options on page 21 • Energy Saver Mode on page 23 • Information Pages on page 24 • CentreWare Internet Services on page 25 • More Information on page 26 WorkCentre 6505 Color Laser Multifunction Printer User Guide 17
Features Parts of the Printer This section includes: • Front View on page 18 • Rear View on page 19 • Internal View on page 19 • Control Panel on page 20 Front View 7 6 5 8 4 9 10 3 2 1 wc6505_003 1. 2. 3. 4. 5. Tray 1 (250 sheet paper tray) Manual feed slot Front cover Front cover release button Control panel 18 WorkCentre 6505 Color Laser Multifunction Printer User Guide 6. 7. 8. 9. 10.
Features Rear View 2 3 4 5 6 1 7 wc6505_004 1. 2. 3. 4. Power plug ADF cover USB port Memory slot door 5. 6. 7. Network connector Line out (to telephone) Line in (from wall jack) Internal View 5 4 3 2 1 1. 2. 3. Button for opening the front cover Transfer unit Imaging unit 6 4. 5. 6.
Features Control Panel 2 3 4 56 7 8 9 10 11 12 13 1 20 19 18 17 16 15 14 wc6505_006 One Touch keypad: Use to speed dial a phone number. 2. Copy, Scan, Print, and Fax buttons: Press to use the Copy, Scan, Print, and Fax menus on the display screen. 3. Display Screen: Shows status messages, menus, and toner levels. 4. Arrow buttons: Scroll up, down, forward, and back through the menus. 5. Job Status button: Press to check active job status. 6.
Features Configurations and Options This section includes: • Configurations on page 21 • Standard Features on page 21 • Additional Capabilities on page 21 • Optional Features on page 22 Configurations The WorkCentre 6505 printer is available in two configurations: • WorkCentre 6505N: Includes all standard features. • WorkCentre 6505DN: Includes all standard features plus a duplex unit. Note: When these items are not standard on your printer, you can order additional memory and trays.
Features • • • • Secure Print: Stores data in memory and requires you to enter a password into the control panel to print the document. Proof Print: Stores multiple copies of a document in memory, then allows you to print only the first set to check the print results. If the first copy is satisfactory, print the remainder from the control panel. Form Overlay: Enables writing PCL5 forms. Font Download: Enables the downloading of fonts to the RAM Disk.
Features Energy Saver Mode This section includes: • Setting the Power Saver Time on page 23 • Exiting Energy Saver Mode on page 23 • Starting Energy Saver Mode on page 23 The printer is equipped with Energy Saver modes to reduce power consumption when it is left idle for a specified time. When no print data is received within the Power Saver Times, the printer enters an Energy Saver mode. Setting the Power Saver Time 1. 2. 3. 4. 5. 6. 7. 8. On the control panel, press the System button.
Features Information Pages This section includes: • Menu Map on page 24 • Configuration Page on page 24 • Startup Page on page 24 Your printer comes with a set of information pages to help you track the performance of the printer and diagnose problems. Access the information pages from the control panel. The following topics discuss the most commonly used information pages. For a complete list of printer information pages, see Information Pages on page 148.
Features CentreWare Internet Services CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the printer. It allows you to manage, configure, monitor, and administer the printer from a Web browser. CentreWare Internet Services gives you access to printer status, configuration and security settings, diagnostic functions, and more.
Features More Information The following resources provide more information about your printer and its capabilities. Information Source Installation Guide Packaged with the printer. Quick Use Guide Packaged with the printer. Video Tutorials www.xerox.com/office/WC6505docs Recommended Media List Europe: www.xerox.com/europaper North America: www.xerox.com/paper Online Support Assistant www.xerox.com/office/WC6505support Technical Support www.xerox.
Installation and Setup 3 This chapter includes: • Installation and Setup Overview on page 28 • Selecting a Location for the Printer on page 29 • Connecting the Printer on page 30 • Configuring Network Settings on page 32 • Setting the Date and Time on page 37 • Installing the Software on page 38 • Installing Other Drivers on page 43 • Installing Utilities for Windows on page 44 • Enabling Optional Features on page 46 • Setting up Scanning on page 49 See also: Online Support Assistant at www.xerox.
Installation and Setup Installation and Setup Overview Before using the printer, you must: 1. Make sure that the printer is set up correctly in an appropriate location. For details, see Selecting a Location for the Printer on page 29. 2. Select a connection method. For details, see Choosing a Connection Method on page 30. 3. Make sure that the printer is connected correctly. For details, see Connecting the Printer on page 30. 4. Turn on the printer and the computer. The Startup Page prints by default.
Installation and Setup Selecting a Location for the Printer 1. Select a dust-free area with temperatures from 10° through 32°C (50°–90°F), and relative humidity 15–85%. Note: Sudden temperature fluctuations can affect print quality. Rapid heating of a cold room can cause condensation inside the printer, directly interfering with image transfer. 2. 3. Place the printer on a level, solid, non-vibrating surface with adequate strength for the weight of the printer.
Installation and Setup Connecting the Printer This section includes: • Choosing a Connection Method on page 30 • Connecting to a Network on page 30 • Connecting Using a USB Cable on page 31 • Connecting to a Telephone Line on page 31 Choosing a Connection Method The printer can be connected to your computer using a USB cable or an Ethernet cable. The method you choose depends on whether your computer is connected to a network. A USB connection is a direct connection and is the easiest to set up.
Installation and Setup Connecting Using a USB Cable To use USB, you must have Windows Server 2003 and later or Windows XP SP1 and later. Macintosh users must use Mac OS X, version 10.5 and later. To connect the printer to the computer using a USB cable: 1. Make sure that the printer is turned off. 2. Connect one end of a standard A/B USB 2.0 cable to the USB Port of the printer. 3. Attach the power cord and then plug in the printer and turn it on. For safety information, see Power Cord on page 10. 4.
Installation and Setup Configuring Network Settings This section includes: • About TCP/IP and IP Addresses on page 32 • Assigning the IP Address of the Printer on page 32 • Finding the IP Address of Your Printer on page 35 • Enabling the Printer for Faxing on page 35 • Enabling the Printer for Scanning on page 36 Note: These instructions apply to the printer when it is connected to a network. If you have a USB connection to the printer, you can skip this section.
Installation and Setup Allowing the IP Address to be Assigned Automatically To re-enable automatic assignment of the IP address of the printer: 1. On the printer control panel, press the System button. 2. Press the Up Arrow or Down Arrow button to select Admin Menu, then press the OK button. 3. At Network Setup, press OK. 4. Press the Up Arrow or Down Arrow button to select TCP/IP, then press OK. 5. Press the Up Arrow or Down Arrow button to select IPv4, then press OK. 6. At Get IP Address, press OK. 7.
Installation and Setup Press the Return button once to return to the IPv6 menu. Press the Up Arrow or Down Arrow button to select IP Address, then press the OK button. When undefined, the address is 000.000.000.000. 10. Set the IP address: a. In the first field, press the Up Arrow or Down Arrow button, or use the alphanumeric keypad, to enter the desired number. b. Press the Forward Arrow button to move to the next field, then enter the desired number. c.
Installation and Setup Finding the IP Address of Your Printer To install the print drivers for a network-connected printer, you need the IP address of your printer. You also need the IP address to access the settings of your printer through CentreWare Internet Services. The IP address of your printer appears on the Configuration Page. You can also view it on the printer control panel. To print the Configuration Page: 1. On the control panel, press the System button. 2.
Installation and Setup 6. 7. b. Use the alphanumeric keypad to enter the telephone number of the printer, then press OK. Identify the country: a. Press the Up Arrow or Down Arrow button to select Country, then press OK. b. Press the Up Arrow or Down Arrow button to select your country name, then press OK. c. At the Restart System (Are You Sure?) prompt, press the Down Arrow button to select Yes, then press OK. Press the Return button repeatedly to return to the Ready screen.
Installation and Setup Setting the Date and Time Set the date and time on the printer before using it to send fax transmissions. It is unlawful to send a fax without the proper Fax Send Header information. For details, see Enabling the Printer for Faxing on page 35. To set the date and time from the control panel: 1. Press the System button. 2. Press the Up Arrow or Down Arrow button to select Admin Menu, then press the OK button. 3.
Installation and Setup Installing the Software This section includes: • Operating System Requirements on page 38 • Available Print Drivers on page 38 • Installing the Print Drivers for a Windows Network Printer on page 39 • Installing the Scan Drivers for a Windows Network Printer on page 39 • Installing Print and Scan Drivers for Windows USB on page 40 • Installing the Drivers and Utilities for Macintosh OS X Version 10.
Installation and Setup Installing the Print Drivers for a Windows Network Printer To install the print driver from the Software and Documentation disc: 1. Insert the disc into the appropriate drive on your computer. If the installer does not start automatically, navigate to the drive, and double-click the Setup.exe installer file. The Easy Setup Navigator starts. 2. In the lower left section of the screen, click the Software Installation button. 3.
Installation and Setup 3. 4. At the top of the License Agreement, select your language, then click I Agree to accept the agreement. The Xerox® Printer Installation screen appears. When the installer is done, click Finish. Note: Before using the Scanner, you must select it in the Scan Setting Tool. To configure the computer software for using the WorkCentre 6505 scanner feature: 1. On your computer, select Start > All Programs > Xerox > WorkCentre 6505 > Scan Setting Tools. 2.
Installation and Setup 4. 5. 6. 7. 8. 9. When the installer is done, click Finish. The Windows Found New Hardware Wizard appears again. This time, select Yes, this time only, then click Next. Select Install the software automatically, then click Next. The wizard searches for your printer and lists the associated .inf files. Select the .inf file that corresponds to your Windows operating system: • Vista - d:windows scan\x86vista\xrsmnim.inf • XP, Windows Server 2003 - d:windows scan\x86\xrsmnim.
Installation and Setup 8. 9. If prompted, enter your password, then click OK. Click Continue Installation. When the driver is finished installing, click Logout to complete the installation and restart your computer. Installing the Scan Driver To install the scan driver: 1. Insert the Software and Documentation disc into the appropriate drive on your computer. Note: If the Software and Documentation disc is not available, download the latest drivers from www.xerox.com/office/6505MFPdrivers.
Installation and Setup 5. 6. 7. 8. 9. 10. From the Protocol drop-down menu, select the protocol. In the Address field, enter the IP address of the printer. In the Name field, enter a name for the printer. From the Print Using drop-down list, select Select a driver to use. Select the print driver for your printer model from the list. Click Add. You can now print and scan. For information about printing, see Printing on page 55. See also: Online Support Assistant at www.xerox.
Installation and Setup Installing Utilities for Windows This section includes: • Installing the Address Book Editor on page 44 • Installing PrintingScout on page 44 Installing the Address Book Editor Xerox® provides software for helping to manage the address book used by the scanner and fax functions of the printer. Use the Address Book Editor to maintain the information in the address books. To install the utilities from the Software and Documentation disc: 1.
Installation and Setup 6. 7. 8. At the next screen, click Next to accept the default installation destination. Click Next. Click Finish. The PrintingScout icon appears in your Windows Taskbar.
Installation and Setup Enabling Optional Features This section includes: • Enabling Optional Features for the Windows PostScript Driver on page 46 • Enabling Optional Features for the Windows PCL Driver on page 47 • Enabling Optional Features for Macintosh OS X 10.
Installation and Setup 2. 3. 4. 5. 6. In the list of printers, right-click the WorkCentre 6505 PS printer and select Properties. In the Properties dialog box, click the Device Settings tab. Click the plus sign (+) to the left of Installable Options to expand and see the list of optional features. Enable the installed features: • To specify the amount of RAM memory available, click Memory and select the amount of memory from the drop-down list.
Installation and Setup 3. 4. 5. In the Properties dialog box, click the Options tab. The Items box lists the printer options. To the right of each item is the status, either Available or Not Available or, for Memory Capacity, the amount of RAM in MB. To enable the items that are installed in your printer, select the item in the list, then in the Settings for drop-down list, select Available. If you are enabling additional memory, in Memory Capacity, select the amount of RAM in MB from the list.
Installation and Setup Setting up Scanning This section includes: • Scanning Setup Overview on page 49 • Setting Up Scanning to a Shared Folder on Your Computer on page 49 • Setting Up Scanning to an FTP Server on page 52 • Setting Up Scanning to an Email Address on page 52 • Setting Up Scanning with USB on page 53 See also: Scanning on page 111 Scanning Setup Overview If the printer is connected to a network, it is enabled for scanning.
Installation and Setup 3. 4. 5. 6. Click the Sharing tab, then click Share this folder. Click the Permissions button. Select the Everyone group, and verify that all permissions are enabled. If the group is not present, type Everyone into the text block and press Enter. Click OK. Note: Record the Share name for later use. 7. 8. 9. Click OK again. Open a DOS Command Prompt window: a. On the Start menu, select Run. b. In the Open field, type cmd and click OK. Type ipconfig, then press Enter.
Installation and Setup The folder is ready. Now add the folder as an Address Book entry. See Adding the Folder as an Address Book Entry Using the Address Book Editor on page 51or Adding the Folder as an Address Book Entry Using CentreWare Internet Services on page 51. Adding the Folder as an Address Book Entry Using the Address Book Editor On your computer select Start > All Programs > Xerox > WorkCentre 6505 > Address Book Editor. The Address Book Editor opens. 2.
Installation and Setup Setting Up Scanning to an FTP Server 1. Open your Web browser, type the IP address for your printer in the address field, then press Enter or Return. Note: To find the IP address for your printer, see Finding the IP Address of Your Printer on page 35. 2. 3. 4. 5. Click Address Book. Under Network Scan (Comp./Serv.), click Comp./Server Address Book.
Installation and Setup • SMTP Port: Enter the default port number for SMTP, 25, or select a number from the range provided. Note: If you use a DNS name, a DNS server must be configured in the TCP/IP settings. 5. 6. 7. Select an Authentication Type. Enter a valid login name and password. Scroll down and click Save Changes. Note: Contact your internet service provider (ISP) or system administrator to obtain your SMTP server name or IP address. Some ISP providers require authentication.
Installation and Setup 54 WorkCentre 6505 Color Laser Multifunction Printer User Guide
4 Printing This chapter includes: • Supported Paper and Media on page 56 • Loading Paper on page 61 • Setting Paper Types and Sizes on page 68 • Selecting Printing Options on page 70 • Printing on Specialty Media on page 77 • Printing Custom Sizes on page 87 • Printing on Both Sides of the Paper on page 91 • Printing Using Secure Print on page 95 • Printing Using Proof Print on page 97 WorkCentre 6505 Color Laser Multifunction Printer User Guide 55
Printing Supported Paper and Media This section includes: • Paper Usage Guidelines on page 56 • Paper That Can Damage Your Printer on page 57 • Paper Storage Guidelines on page 57 • Supported Paper on page 58 Your printer is designed to use various paper and other media types. Follow the guidelines in this section to ensure the best print quality and to avoid jams. For best results, use Xerox® printing media specified for your printer. They are guaranteed to produce excellent results with your printer.
Printing See also: Loading Paper on page 61 Clearing Paper Jams on page 205 Paper That Can Damage Your Printer Your printer is designed to use various paper types. However, some paper can cause poor output quality, increase paper jams, or damage your printer.
Printing Supported Paper Using unsuitable paper can lead to paper jams, poor print quality, and damage to your printer. To use the features of the printer effectively, use the paper recommended in the following tables. Printing on paper that has settings different from the paper size or paper type selected in the print driver can lead to paper jams. Loading paper into a paper tray unsuitable for the type of print job can also lead to paper jams.
Printing 250-Sheet Feeder (Tray 2) Paper Size • • • • • • • • Letter (8.5 x 11 in.) US Folio (8.5 x 13 in.) Legal (8.5 x 14 in.) Executive (7.25 x 10.5 in.) A4 (210 x 297 mm) A5 (148 x 210 mm) JIS B5 (182 x 257 mm) Custom size range: Width: 147.3–215.9 mm (5.8–8.5 in.) Height: 210.8–355.6 mm (8.3–14 in.) Paper Type and Weight Plain Paper (60–105 g/m2, 16–28 lb. Bond) • Letterhead • Hole Punched • Colored Paper Loading Capacity 250 sheets (20 lb.
Printing Manual Feed Slot Paper Type and Weight Loading Capacity • • Plain (65–120 g/m2, 17–32 lb. Bond) Letterhead (plain) • Lightweight Cardstock (100–163 g/m2, 28–60 lb. Cover) • Heavyweight Cardstock (163–220 g/m2, 60–80 lb. Cover) • Lightweight Glossy Cardstock (100–163 g/m2, 28–60 lb. Cover) • • • • • • Heavyweight Glossy Cardstock (163–220 g/m2, 60–80 lb.
Printing Loading Paper This section includes: • Loading Paper in Tray 1 on page 61 • Loading Paper in the Manual Feed Slot on page 63 • Loading Paper in the 250-Sheet Feeder (Tray 2) on page 65 Loading Paper in Tray 1 You can use Tray 1 for a wide variety of media, including: • Plain Paper • Lightweight Cardstock • Heavyweight Cardstock • Letterhead • Labels • Envelopes • Lightweight Glossy Cardstock • Heavyweight Glossy Cardstock • Hole Punched • Colored Paper • Pre-printed Paper (paper already printed o
Printing To load paper in Tray 1: 1. Gently pull out the paper tray. wc6505_008 2. Slide the paper width guides to the edge of the tray. Extend the width guides fully as shown in the following illustration. wc6505_009 3. Before loading the paper flex the sheets back and forth, and then fan them. Straighten the edges of the stack on a level surface.
Printing 4. Insert all paper face up, with the top edge at the front of the paper tray. Notes: • • 5. 6. Do not force the paper into the tray. Be careful not to bend the paper. wc6505_010 Slide the paper width guides until they rest lightly against the edge of the paper stack. Insert the tray back into the printer until it stops. CAUTION: Be careful not to use excessive force on the tray. Doing so could damage the printer.
Printing To load paper in the manual feed slot: 1. Slide the paper guides of the manual feed slot to fit the paper you are using. wc6505_011 2. Place the paper into the slot with the print side face down and the top of the sheet entering the printer first. Note: You can insert paper during the ready mode or sleep mode of the printer. The printer automatically detects the paper and holds it while it waits for a print job.
Printing Loading Paper in the 250-Sheet Feeder (Tray 2) You can use the 250-sheet feeder for the following types of paper: • Plain paper • Letterhead • Hole Punched • Colored Paper For supported paper sizes and weights, see Supported Paper on page 58. Follow these guidelines to avoid problems during printing: • Do not load different types of paper in the tray at the same time. • To print high quality, use high-quality paper intended for laser printers.
Printing 2. Slide the paper width guides to the edge of the tray. Extend the width guides fully as shown in the following illustration. wc6505_009 3. Squeeze the green tab on the length guide, then slide the tray until the arrow lines up with the appropriate paper size. The guide clicks into place. wc6505_010 4. Before loading the paper, flex the sheets back and forth, and then fan them. Straighten the edges of the stack on a level surface. p6500-008 5.
Printing 6. Slide the width and length guides until they rest lightly against the edge of the paper stack. Note: Be careful not to bend the paper. wc6505_017 7. Insert the tray back into the printer until it stops. wc6505_050 CAUTION: Be careful not to use excessive force on the tray. Doing so could damage the printer.
Printing Setting Paper Types and Sizes This section includes: • Setting the Paper Type on page 68 • Setting the Paper Size on page 68 After loading paper in paper Tray 1 or the 250-sheet feeder (Tray 2), set the paper type and size on the printer control panel. Notes: • • If None is selected in the Paper Type menu in the print driver, the printer uses the control panel settings.
Printing 4. 5. 6. Press the Up Arrow or Down Arrow button to select Paper Size, then press OK. Select the paper size, then press OK. Press the Return button to return to the Ready screen.
Printing Selecting Printing Options This section includes: • Selecting Printing Defaults in Windows on page 70 • Selecting Printing Defaults in Windows for a Shared Network Printer on page 71 • Selecting Printing Options for an Individual Job in Windows on page 71 • Selecting Printing Options for an Individual Job in Macintosh on page 75 Note: Print driver settings override control panel settings when you print using the driver software on your computer. Selecting Printing Defaults in Windows Notes: • 1.
Printing Selecting Printing Defaults in Windows for a Shared Network Printer If the printer is shared on a network, you can set printing defaults that apply to anyone who accesses it from the network. You can override network-level defaults through the driver settings on an individual computer. 1. Navigate to the list of printers on your computer: • For Windows XP SP1 or later, click Start > Settings > Printers and Faxes. • For Windows Vista, click Start > Control Panel > Hardware and Sound > Printers.
Printing Printing Options for Windows PostScript Driver For detailed information on using the print driver options, click the Help button in the print driver to view the online help. Note: For optional printer features to be available in the print driver, the optional features must be installed and enabled. If you have not enabled your installed optional features, see Enabling Optional Features for the Windows PostScript Driver on page 46.
Printing Driver Tab Printing Option Advanced • • • • Image Options: Enables you to set print resolution, image color management and method used, TrueType font configuration, and image magnification or reduction percentage for printed images. Document Options: Enables you to set the PostScript Options and the Manual Feed slot Orientation.
Printing Driver Tab Printing Option Image Options • • • • • • • • • • Layout • • • • • • • • • Image Quality: Affects the print quality by specifying way the image is processed and marked on the page. Output Color: Specifies Color or Black and White. Output Recognition: When Color is selected in the Output Color field, selecting this check box causes some chromatic colors to be printed as black.
Printing Selecting Printing Options for an Individual Job in Macintosh To use special printing options for a particular job, change the print driver settings in the application before sending the job to the printer. Note: The print driver includes help with more information on selecting printing options. 1. 2. With the document open in your application, click File and then click Print. Select the desired printing options from the menus and drop-down lists that are displayed.
Printing Driver Drop-Down Title Printing Options Cover Page • • • Print Cover Page: None, Before document, After document. When an option other than None is selected, a cover page prints. Cover Page Type: Classified, Confidential, Secret, Standard, Top Secret, Unclassified. Billing Info: A field in which you can specify billing information to print on the cover page. Scheduler • • Job Type Specifies the type of print job: Normal Print, Secure Print, Proof Print.
Printing Printing on Specialty Media This section includes: • Printing Envelopes on page 77 • Printing Labels on page 80 • Printing on Glossy Cardstock on page 82 • Printing on Cardstock on page 85 Printing Envelopes This section includes: • Guidelines for Printing Envelope on page 77 • Printing Envelopes from Tray 1 on page 78 • Printing Envelopes from the Manual Feed Slot on page 79 • Printing Envelopes using the PostScript Driver on page 79 • Printing Envelopes using the PCL Driver on page 79 Guidelin
Printing Printing Envelopes from Tray 1 To load envelopes: 1. Gently pull out the paper tray. For details, see Loading Paper in Tray 1 on page 61. 2. Slide the paper guides to the edge of the tray. 3. Insert the envelopes with the flaps closed, flaps down, and flaps to the right. You can load envelopes up to the maximum fill line in the tray. Note: You cannot print on the reverse side of the envelope. Envelopes can get wrinkled or the print quality can be reduced, depending on the envelope type used.
Printing Printing Envelopes from the Manual Feed Slot Note: You can load only one envelope at a time in the manual feed slot. To load an envelope: 1. Slide the paper guides of the manual feed slot to fit the envelopes you are using. For details, see Loading Paper in the Manual Feed Slot on page 63. 2. Insert one envelope with the flaps closed, flaps up, and flaps to the right as shown in the illustration. wc6505_013 3. 4. Slide the paper guides so they rest lightly against the edge of the envelope.
Printing 2. 3. 4. 5. Select the WorkCentre 6505 PCL printer from the list of printers, then click the Properties or Preferences button. Click the Paper/Output tab, then do the following: a. From the Paper Size list, select the envelope size. b. From the Paper Type list, select Envelope. c. From the Paper Tray list, select the tray you are using. Select the Layout tab. From the Fit to New Paper Size list, select the envelope size.
Printing Printing Labels from Tray 1 1. 2. 3. 4. Gently pull out the paper tray and slide open the paper guides. For details, see Loading Paper in Tray 1 on page 61. Fan the labels to release sheets that are stuck together. Insert the labels with the label side up and with the top of the sheets at the front of the tray. Do not load more than 25 sheets. Adjust the paper guides to fit the sheets. wc6505_015 5. 6. 7. 8.
Printing 3. 4. 5. 6. 7. In the application you are using to create the labels, open the Print dialog box and select the WorkCentre 6505 printer. You can use the PCL or the PostScript driver. Click the Properties or Preferences button. Click the Paper/Output tab, then do the following: a. From the Paper Size list, select the size of the sheet of labels. b. From the Paper Type list, select Labels. c. From the Paper Tray list, select Manual Feed Slot. Click OK.
Printing 2. Fan the sheets to release any that are stuck together. 3. Insert the glossy cardstock into the tray with the print side face up. Note: Do not load more than 25 sheets. Do not load the paper above the fill line indicated on the tray. Overloading the tray can cause jams. wc6505_018 4. 5. 6. 7. 8. In the application you are printing from, open the Print dialog box and select the WorkCentre 6505 printer. You can use the PCL or the PostScript driver.
Printing Printing on Glossy Cardstock from the Manual Feed Slot 1. Slide the paper guides of the manual feed slot to fit the sheet. For details, see Loading Paper in the Manual Feed Slot on page 63. wc6505_011 2. With the sheet face down and the top toward the printer, slowly insert one sheet into the manual feel slot until it stops. Ensure that the sheet is entered straight, not crooked. If necessary, reposition the paper guides to fit the sheet. 3.
Printing Printing on Cardstock This section includes: • Guidelines for Printing on Cardstock on page 85 • Printing on Cardstock from Tray 1 on page 85 • Printing on Cardstock from the Manual Feed Slot on page 86 Guidelines for Printing on Cardstock • • • • • • You can print on lightweight cardstock and heavyweight cardstock from Tray 1 or from the manual feed slot. Do not perform automatic 2-sided printing using cardstock.
Printing Printing on Cardstock from the Manual Feed Slot 1. 2. Slide the paper guides of the manual feed slot to fit the sheet. For details, see Loading Paper in the Manual Feed Slot on page 63. With the sheet face down, and the top toward the printer, slowly insert one sheet into the manual feel slot until it stops. Ensure that the sheet is entered straight, not crooked. If necessary, reposition the paper guides to fit the sheet. wc6505_012 3. 4. 5. 6. 7.
Printing Printing Custom Sizes This section includes: • Defining Custom Paper Sizes on page 87 • Printing on Custom Size Paper on page 89 Note: Custom size paper can be loaded into all trays.
Printing Creating a Custom Paper Size Through the Windows Print Server Properties Note: This method allows you to create and save a custom paper size under a unique name for use with the Windows PostScript driver. 1. 2. 3. 4. 5. In Windows, navigate to your printer directory or list. In the Printers and Faxes folder, click the File menu and select Server Properties. The Print Server Properties dialog box opens. Click the Forms tab, then select the Create a new form check box.
Printing 5. 6. 7. 8. Enter the dimensions of the custom paper size. In the Non-Printable Area drop-down list, select the WorkCentre 6505. Click the OK button to close the Custom Paper Sizes window. Click OK to close the Page Setup window. Note: To use the custom paper size, select File > Print, and choose the custom size you created from the Paper Size drop-down list.
Printing 5. 6. 90 Select any other desired options, then click OK. In the Print dialog box, click OK or Print to start printing.
Printing Printing on Both Sides of the Paper This section includes: • Automatic 2-Sided Printing Guidelines on page 91 • Binding Edge Options on page 91 • Automatic 2-Sided Printing on page 92 • Manual 2-Sided Printing on page 92 Note: Automatic 2-sided printing is available for the WorkCentre 6505DN configuration. Manual 2-sided printing using Tray 1 is available for both WorkCentre 6505 configurations. The PCL 6 print driver for Windows is the only driver that supports manual 2-sided printing.
Printing Automatic 2-Sided Printing You can perform automatic 2-sided printing from Tray 1 and, if installed, the 250-sheet feeder (Tray 2). To perform automatic 2-sided printing: 1. Insert the paper into the desired tray. For more information, see Loading Paper on page 61. 2. In the print driver, select 2-sided printing: • Windows: On the Paper/Output tab, from the 2-Sided Print drop-down list, select Flip on long edge or Flip on short edge.
Printing Performing Manual 2-sided Printing from Tray 1 Notes: • • • 1. 2. 3. 4. 5. 6. 7. 8. This method of manual 2-sided printing is only available using the PCL print driver. Do not use this method with cardstock or glossy cardstock. This method requires the Productivity Kit to be installed in the printer for a total of 768 MB of RAM. For information on your printer configuration and available optional features, see Configurations and Options on page 21.
Printing 4. 5. 6. 7. 8. 9. 94 In the print file, select Print from the File menu. In the Print dialog box, select the appropriate print driver, then click the Properties button. Click the Paper/Output tab, then do the following: a. From the Paper Size list, select the paper size. b. From the Paper Type list, select the paper type. c. From the Paper Tray list, select Manual Feed Slot. Click OK. In the Print dialog box, specify the page you want to print. Click Print or OK to start printing.
Printing Printing Using Secure Print This section includes: • Storing a Print Job in Memory on page 95 • Printing a Secure Print Job on page 96 Notes: • • Secure Print requires the Productivity Kit to be installed in the printer for a total of 768 MB of RAM. For information on your printer configuration and available optional features, see Configurations and Options on page 21. The RAM Disk feature of the printer must also be enabled for you to use Secure Print.
Printing 4. 5. 6. Select any other printing options, then click OK. In the Print dialog box, click OK or Print. When you are ready to print, follow the instructions in Printing a Secure Print Job on page 96. Note: Any print jobs stored in the RAM are erased when the printer is turned off or loses power. Printing a Secure Print Job To print a stored Secure Print job at the control panel: 1. Press the Print button. 2. At Secure Print, press the OK button. 3.
Printing Printing Using Proof Print This section contains: • Setting Up a Proof Print Job on page 97 • Printing a Proof Print Job on page 98 Notes: • • Proof Print requires that you have the Productivity Kit installed in the printer. For information on your printer configuration and available optional features, see Configurations and Options on page 21. The RAM Disk feature of the printer must also be enabled for you to use Proof Print.
Printing Printing a Proof Print Job After reviewing the first set that printed when you sent the document, you can print the remaining sets from the printer control panel. 1. At the control panel, press the Print button to access the Walk-Up printing feature. 2. Press the Up Arrow or Down Arrow button to select Proof Print, then press the OK button. 3. Press the Up Arrow or Down Arrow button to select the username you created when you set up the Proof Print, then press OK. 4.
Copying 5 This chapter includes: • Basic Copying on page 100 • Adjusting Copying Options on page 102 • Changing the Default Settings on page 107 WorkCentre 6505 Color Laser Multifunction Printer User Guide 99
Copying Basic Copying To make copies: 1. On the control panel, press the Clear All button to clear previous copy settings. 2. Load your original documents: • Use the document glass for single pages or paper that cannot be fed using the document feeder. Place the first page of the document face up, in the top left corner of the document glass. • Use the document feeder for multiple or single pages. Remove any staples and paper clips from the pages, then place them face up in the document feeder. 3. 4. 5.
Copying The weight range includes 50–125 g/m2 (17–32 lb. Bond). Follow these guidelines when loading originals into the document feeder: • Load originals face up so that the top of the document enters the feeder first. • Place only loose sheets of paper in the document feeder. • Adjust the paper guides so that they fit against the originals. • Insert paper in the document feeder only when ink on the paper is dry. • Do not load originals above the MAX fill line.
Copying Adjusting Copying Options You can adjust numerous options for your copy jobs, to specify characteristics of the original documents and customize the output. See Basic Copying on page 100. You can also modify the default settings for many options. For details, see Changing the Default Settings on page 107.
Copying Selecting the Paper Supply You can make copies on letterhead, colored paper, or envelopes. After loading the paper in the tray, or preparing the media for feeding into the manual feed slot, you must select the appropriate paper supply. To select a paper supply to use for your copies: 1. Press the Up Arrow or Down Arrow button to select Paper Supply, then press the OK button. 2. Select an option: • Manual Feed Slot • Tray 1 • Tray 2 if you have the optional 250-sheet feeder. 3.
Copying Image Adjustments You can modify the following image adjustment settings: • Reducing or Enlarging the Image on page 104 • Making the Image Lighter or Darker on page 104 • Adjusting the Sharpness on page 104 • Adjusting the Color Saturation on page 105 • Setting Auto Exposure on page 105 Reducing or Enlarging the Image You can reduce the image to as little as 50% of its original size or enlarge it as much as 400%. To reduce or enlarge the copied image: 1.
Copying Adjusting the Color Saturation To make the image colors more vivid or pastel: 1. Press the Up Arrow or Down Arrow button to select Color Saturation, then press the OK button. 2. Press the Up Arrow or Down Arrow button to select the level of color saturation: • Higher increases the color saturation to deepen the color of the copy. • Normal sets the color saturation is the same as the original. • Lower decreases the color saturation to lighten the color of the copy.
Copying Manual reduces the two original images as specified in Reduce/Enlarge, and prints them onto one side of a page. Press OK to confirm the setting. • 3. Setting the Copy Margins To set the copy margins: 1. Press the Up Arrow or Down Arrow button to select the margin you want to change: • Margin Top/Bottom • Margin Left/Right • Margin Middle 2. Press the OK button 3. Press the Up Arrow or Down Arrow button to adjust the margins from 0.0 to 2.0 in. 4. Press the OK button to confirm the setting. 5.
Copying Changing the Default Settings This section includes: • Selecting the Default Copy Settings on page 107 • Limiting Access to Copy Operations on page 109 Selecting the Default Copy Settings The printer uses the default copy settings on all copy jobs unless you change them for an individual job. You can modify the default settings set at the factory.
Copying 3. • Normal • Higher(1) • Higher(2) Press OK to confirm the new setting. Changing the Color Balance The Color Balance control allows you to adjust the print color of your printer. Each of the four print colors, yellow, magenta, cyan, and black, have three density settings. The density settings adjust the output based on the level of color saturation. Adjusting the setting negatively lowers the density and lightens the output.
Copying 2. 3. Select an option: • Plain Paper • Thin Card Stock • Thick Card Stock • Envelope • Letterhead • Glossy Paper • Thick Glossy • Pre-Punched • Colored Paper • Special Press OK to confirm the new setting. Limiting Access to Copy Operations The Copy Lock limits access to copy operations by requiring a password. To set the copy lock: 1. On the control panel, press the System button. 2. Press the Up Arrow or Down Arrow button to select Admin Menu, then press the OK button. 3.
Copying • • • • • • • Color Saturation Auto Exposure On/Off Special Copy Mode Margin Top/Bottom Margin Left/Right Margin Center Collated Note: For individual settings, see Adjusting Copying Options on page 102.
6 Scanning This chapter includes: • Loading Documents for Scanning on page 112 • Scanning to a Folder on a Computer with a USB Connection on page 113 • Scanning to a USB Flash Drive on page 114 • Scanning to a Shared Folder on a Network Computer on page 115 • Scanning to an Email Address on page 116 • Scanning to an FTP Server on page 117 • Scanning Images into an Application on page 118 • Adjusting Scanning Options on page 120 See also: Installation and Setup Overview on page 28 WorkCentre 6505 Color Las
Scanning Loading Documents for Scanning Position the original document to be scanned as shown. wc6505_019 Document Glass Lift the document feeder or the document glass cover, then place the original face down in the upper left corner of the document glass. wc6505_020 Document Feeder Insert originals face up with the top of the page entering the feeder first. Adjust the paper guides so they fit against the originals. Note: For details, see Automatic Document Feeder Guidelines on page 100.
Scanning Scanning to a Folder on a Computer with a USB Connection Note: You must install Express Scan Manager on your computer and create a scan destination before you can use this feature. For more information on Express Scan Manager, see Setting Up Scanning with USB on page 53. If your computer is connected to the printer with a USB cable: 1. Load the original document on the document glass or in the document feeder. 2. On the control panel, press the Scan button. 3.
Scanning Scanning to a USB Flash Drive To scan an image to a USB Flash Drive: 1. Insert your USB Flash Drive in the USB port on the front of the printer. 2. Load the original on the document glass or in the document feeder. 3. If desired, navigate to a folder on your USB Flash Drive: a. Press the Forward Arrow button. b. Press the Up Arrow or Down Arrow button to navigate to the folder. c. Press the OK button. 4. Press the Up Arrow or Down Arrow button to select any scanning options you want to change.
Scanning Scanning to a Shared Folder on a Network Computer This section includes: • Setting Up Scanning to a Computer on page 115 • Scanning to a Computer on page 115 Setting Up Scanning to a Computer Before using the printer as a scanner on a network, you must: • Create a shared folder on the computer. For details, see Setting Up Scanning to a Shared Folder on Your Computer on page 49.
Scanning Scanning to an Email Address To scan an image and send it to an email address: 1. On the control panel, press the Scan button. 2. Press the Up Arrow or Down Arrow button to select Scan to E-mail, then press the OK button. 3. At Email to, press OK. 4. Select the method for selecting the recipient: • Keypad allows you to enter the email address manually. Use the keypad to enter the address. • Address Book allows you to select an email address from the Address Book.
Scanning Scanning to an FTP Server Notes: • • You must set up an FTP server before you can use this feature. You must create an address for the printer to use before you can use this feature. You can use CentreWare Internet Services or the Address Book Editor. To scan to an FTP server: 1. Load the original on the document glass or in the document feeder. 2. On the control panel, press the Scan button. 3. Press the Up Arrow or Down Arrow button to select Scan to Network, then press the OK button. 4.
Scanning Scanning Images into an Application You can import images directly from the scanner into applications on your Windows or Macintosh computer. This section includes: • Scanning an Image into a Windows Application (TWAIN) on page 118 • Using the WIA Image Manager in a Windows Application on page 118 • Scanning an Image into a Macintosh OS X Application on page 119 Scanning an Image into a Windows Application (TWAIN) Note: The printer must be connected to the computer with a USB cable.
Scanning 3. 4. 5. b. Select Picture. c. Select From Scanner or Camera. d. Select the scanner, then click Custom Insert. Select the paper source from the Paper Source menu: • Flatbed • Document Feeder Specify any other scan driver settings. Press the Scan button to begin the scan. The printer scans the document and places the image in your application. Scanning an Image into a Macintosh OS X Application Note: The printer must be connected to the computer with a USB cable.
Scanning Adjusting Scanning Options This section includes: • Adjusting Scan Settings on page 120 • Changing the Default Scan Settings on page 123 • Limiting Access to Scan Operations on page 125 Adjusting Scan Settings You can modify these settings for individual jobs, once you select the scan mode. You can also change the default values for some settings. For details, see Changing the Default Scan Settings on page 123.
Scanning To set the color mode: 1. Press the Up Arrow or Down Arrow button to select Color Mode, then press the OK button. 2. Select a color mode: • Grayscale • Color • Color (Photo) • Black & White 3. Press OK. Setting the Scan Resolution The scan resolution depends on how you plan to use the scanned image. Scan resolution affects both the size and image quality of the scanned image file. The higher the scan resolution, the larger the file size. To set the scan resolution: 1.
Scanning 3. • PDF • MultiPageTIFF • TIFF • JPEG The default setting is PDF. Press OK. Automatically Suppressing Background Variations When scanning originals printed on thin paper, text or images printed on one side of the paper can sometimes be seen on the other side. Use the Auto Exposure setting on the control panel to improve the quality of 2-sided scanned pages. This setting minimizes the sensitivity of the scanner to variations in light background colors. To turn Auto Exposure on or off: 1.
Scanning Adjusting the Top and Bottom Margins 1. 2. 3. Press the Up Arrow or Down Arrow button to select Margin Top/Bottom, then press the OK button. Press the Up Arrow or Down Arrow button to set the margins from 0.0 through 2.0 in. Press OK. Adjusting the Left and Right Margins 1. 2. 3. Press the Up Arrow or Down Arrow button to select Margin Left/Right, then press the OK button. Press the Up Arrow or Down Arrow button to set the margins from 0.0 through 2.0 in. Press OK.
Scanning 3. • Computer (Network) • Server (FTP) Press OK. Setting the Default Color 1. 2. 3. Press the Up Arrow or Down Arrow button to select Color, then press the OK button. Select a setting: • Black & White • Color Press OK. Setting the Color Button Sets 1. 2. 3. 4. 5. 6. 7. Press the Up Arrow or Down Arrow button to select Color Button Set, then press the OK button. Select B & W Button, then press OK. Select a setting: • Black & White • Grayscale Press OK. Select Color Button, then press OK.
Scanning Setting the Image Compression 1. 2. 3. Press the Up Arrow or Down Arrow button to select Image Compression, then press the OK button. Select a setting: • Higher • Normal • Lower Press OK. Setting the Maximum Email Size 1. 2. 3. Press the Up Arrow or Down Arrow button to select Max Email Size, then press the OK button. Press the Up Arrow or Down Arrow button, or use the alphanumeric keypad, to set a value from 50 through 16384. Press OK.
Scanning 7. 8. 9. 126 • PC Scan • Scan to E-Mail • Scan to Network • Scan to USB Memory Press OK. Select an option: • Unlocked turns off the service lock. • Locked turns on the service lock, disabling the scan function. • Password Locked requires a password to use the scan function. Enter a new password, then press OK. Press OK.
7 Faxing This chapter includes: • Loading Documents for Faxing on page 128 • Basic Faxing on page 129 • Using the Fax Address Book on page 132 • Selecting Fax Options for Single Jobs on page 137 • Changing the Default Fax Job Settings on page 139 • Managing Fax Functions on page 140 See also: Installation and Setup Overview on page 28 WorkCentre 6505 Color Laser Multifunction Printer User Guide 127
Faxing Loading Documents for Faxing Position the original document to be scanned as shown. wc6505_019 Document Glass Lift the document feeder or the document glass cover, then place the original face down in the upper left corner of the document glass. wc6505_020 Document Feeder Insert originals face up with the top of the page entering the feeder first. Adjust the paper guides so they fit against the originals. Note: For details, see Automatic Document Feeder Guidelines on page 100.
Faxing Basic Faxing This section includes: • Sending a Fax from the Printer on page 129 • Sending a Fax from Your Computer on page 130 Note: Before faxing, you must set the country code and fax number for the printer. For details, see Fax Configuration on page 139. Sending a Fax from the Printer To send a fax from the printer to a single recipient using the default settings: 1. Place your original document on the document glass or in the document feeder. 2. On the control panel, press the Fax button. 3.
Faxing See also: Using the Fax Address Book on page 132 Managing Fax Functions on page 140 Printing Monitor Reports on page 140 Inserting Pauses in Fax Numbers on page 143 Sending a Fax from Your Computer You can send a fax to the printer from an application on your computer. Sending a Fax Using Windows Applications To send a fax from a Windows XP SP1 and later, or Windows Server 2003 and later computer: 1. In the application, access the Print dialog box. 2.
Faxing Sending a Fax Using Macintosh Applications To send a fax from a Macintosh OS X version 10.5 and later computer, download the latest driver from www.xerox.com/office/WC6505drivers.
Faxing Using the Fax Address Book You can create and save fax information for individuals or groups. You can then select saved names and numbers without re-entering them each time you want to send a fax. This section includes: • Faxing to an Individual on page 132 • Faxing to a Group on page 133 Faxing to an Individual Set up and save individual names and fax numbers to use when you want to send a fax.
Faxing Macintosh: Open the Applications folder, select Xerox/WorkCentre 6505/Address Book Editor, then click OK. In the left pane, right-click the Fax icon, then select New > New Entry. The Speed Dial dialog box appears. The Address Book Editor automatically assigns the speed dial number to the first empty entry. To assign the speed dial number manually, click the Specify an Address Number check box, then enter a value from 1 through 200. • 2. 3.
Faxing • • • • • Creating a Fax Group on page 134 Editing Address Book Fax Groups on page 135 Faxing to an Address Book Group on page 136 Searching the Local Phone Book on page 136 Searching the Server Phone Book on page 136 Creating a Fax Group Create group address book entries using CentreWare Internet Services or the Address Book Editor. Note: To use the Address Book Editor, your computer must be connected to the printer with a USB cable. To create a fax group using CentreWare Internet Services: 1.
Faxing 6. Select group members from the list on the left side of the screen, then click the Add button to add them to the group. Note: To select multiple group members, press and hold the Ctrl key while making selections. 7. 8. 9. 10. When you have finished adding group members, click OK. Click OK a second time to create the group. Confirm the group members, then click OK to save the group. Click on the File menu, then select Save All. The address book is saved with the new fax group.
Faxing 6. 7. 8. Press the OK button twice. Confirm the group members, then click OK to save the changes. Click the File menu, then select Save all. The address book is saved with the edited fax group. Faxing to an Address Book Group To fax to a group: 1. On the control panel, press the Fax button. 2. At Fax to, press the Address Book button. 3. Press the Up Arrow or Down Arrow button to select Group Dial, then press the OK button. 4.
Faxing Selecting Fax Options for Single Jobs This section includes: • Setting the Fax Resolution on page 137 • Making the Image Lighter or Darker on page 137 • Turning On Hook On or Off on page 137 • Sending a Delayed Fax on page 138 • Including a Fax Cover Page on page 138 • Setting Up Polling on page 138 Setting the Fax Resolution To set the fax resolution: 1. On the control panel, press the Fax button. 2. Press the Up Arrow or Down Arrow button to select Resolution, then press the OK button. 3.
Faxing 3. Select Off or On, then press OK. Sending a Delayed Fax To send a fax at a specified time within 24 hours: 1. On the control panel, press the Fax button. 2. Press the Up Arrow or Down Arrow button to select Delayed Start, then press the OK button. 3. Select On, then press OK. 4. Select the time to send the fax: a. Press the Up Arrow or Down Arrow button to select a number from 0 through 23 for the hour. b. Press the Forward Arrow or Back Arrow button to select Minutes. c.
Faxing Changing the Default Fax Job Settings To change the default fax settings: 1. On the control panel, press the System button. 2. Press the Up Arrow or Down Arrow button to select Default Settings, then press the OK button. 3. Select Fax Defaults, then press OK. 4. Press the Up Arrow or Down Arrow button to select the setting you want to change, then press OK. 5. Press the Up Arrow or Down Arrow button to select the new setting, then press OK. Fax Configuration To configure the printer for faxing: 1.
Faxing Managing Fax Functions This section includes: • Printing Monitor Reports on page 140 • Enabling or Disabling Secure Faxes on page 141 • Limiting Access to Fax Operations on page 141 • Limiting Who Can Send Faxes to the Printer on page 142 • Limiting Access to Fax Operations on page 142 • Printing Fax Reports on page 143 • Inserting Pauses in Fax Numbers on page 143 Printing Monitor Reports To select a default option for printing fax monitor reports: 1. On the control panel, press the System button.
Faxing Enabling or Disabling Secure Faxes When the Secure Receive Lock option is enabled, you must enter a password before faxes can be printed. To enable or disable Secure Receive Lock: 1. On the control panel, press the System button. 2. Press the Up Arrow or Down Arrow button to select Admin Menu, then press the OK button. 3. If prompted, enter the password, then press OK. 4. Select Secure Settings, then press OK. 5. Select Secure Receive, then press OK. 6. At Secure Receive Set, press OK. 7.
Faxing Password Locked requires a password to use the fax function. Enter a password, then press OK. Press OK. • 8. Changing the Panel Lock Password The Panel Lock password limits access to the Admin menu. To change the Panel Lock password: 1. On the control panel, press the System button. 2. Press the Up Arrow or Down Arrow button to select Admin Menu, then press the OK button. 3. Enter the current four-digit password, then press OK. 4. Select Secure Settings, then press OK. 5. At Panel Lock, press OK.
Faxing 2. 3. 4. 5. 6. 7. 8. Press the Up Arrow or Down Arrow button to select Admin Menu, then press the OK button. If prompted, enter the four-digit password, then press OK. Select Secure Settings, then press OK. Select Service Lock, then press OK. Select Fax, then press OK. Select an option: • Unlocked turns off the service lock. • Locked turns on the service lock, disabling the fax function. • Password Locked requires a password to use the fax function. Enter a new password, then press OK. Press OK.
Faxing 144 WorkCentre 6505 Color Laser Multifunction Printer User Guide
Control Panel Menus 8 This chapter includes: • Navigating the Control Panel Menus on page 146 • System Menus on page 147 WorkCentre 6505 Color Laser Multifunction Printer User Guide 145
Control Panel Menus Navigating the Control Panel Menus The following table describes the navigation and function buttons on the control panel. Icon 146 Name Description Copy Allows you to change job settings for copy jobs. Scan Allows you to change job settings for scan jobs. Print Prints from USB memory. Fax Allows you to change job settings for fax jobs. Job Status Displays active jobs. System Displays or closes the System Menu screen.
Control Panel Menus System Menus This section includes: • System Menus on page 147 • Information Pages on page 148 • Billing Meters on page 148 • Admin Menu on page 149 • Default Settings on page 161 • Tray Settings on page 163 System Menus Press the System button on the control panel to access the following menus: Menu Function Information Pages Allows you to print various reports and lists. For details, see Information Pages on page 148.
Control Panel Menus Information Pages The Information Pages menu allows you to print various reports and lists. You can print the Menu Map to see where these information pages are located in the control panel menu structure. Information Page Contents Menu Map Prints a map of the control panel menus. Configuration Prints status of the printer, such as hardware configuration and network information. Print this report to verify if optional accessories have been correctly installed.
Control Panel Menus The print meter, in contrast, can be reset, and you can print the information as the Print Volume report. For details, see Checking Page Counts on page 176. Item Description Total Impression Displays the total number of pages printed. Color Impression Displays the total number of pages printed in color. Black Impression Displays the total number of pages printed in black and white. See also: Checking Page Counts on page 176.
Control Panel Menus PCL Settings Use this menu to configure settings for PCL. Item Description Paper Tray Specifies the paper tray used. Paper Size Specifies the default paper size. Orientation Specifies the paper printing direction: Portrait or Landscape. The default setting is Portrait. 2-Sided Specifies 2-sided printing options: • 2-Sided Print: On or Off. The default setting is On when the duplex unit is installed.
Control Panel Menus PDF Settings Use this menu to specify PDF settings. Item Description Quantity Specifies the number of copies to print. You can specify a value from 1 through 99 in increments of 1. The default setting is 1. 2-Sided Print Specifies the method to use for printing 2-sided documents: • 1-Sided • Flip Long Edge • Flip Short Edge Print Mode Specifies the print mode: • Normal • High Quality • High Speed PDF Password Specifies a password to enter to print a PDF file.
Control Panel Menus Item Description Paper Select Mode Sets the paper select mode to Auto or Select From Tray. Default Color Sets the default color mode to Color or Black. The default setting is Color. Network Setup Use this menu to configure printer settings for jobs sent to the printer through a network port. Notes: • • The settings in the Network Setup menu cannot be selected if you access this menu during printing. Restart the printer to activate menu setting changes.
Control Panel Menus Item Description Host Access List Limits the IP addresses that can access this printer. Initialize NVM Initializes network data stored in NVM. After executing this function and restarting the printer, all network settings are reset to their default values. Adobe Protocol Specifies the Adobe protocol: • Auto • Standard • BCP • TBCP • Binary Fax Settings Use this menu to specify fax settings.
Control Panel Menus Item Description Line Monitor Specifies the volume of the external phone: • Min • Middle • Max • Off Ring Tone Volume Specifies the volume for incoming faxes: • Min • Middle • Max • Off Line Type Specifies the default line type: PSTN or PBX. Dialing Type Specifies the dialing type: • PB • DP(10PPS) • (20PPS). Interval Timer Specifies the interval timer. Values range from 3 through 255 seconds.
Control Panel Menus Item Description DRPD Pattern Specifies a distinctive ring pattern for use with DRPD service. Your telephone company specifies the DRPD Patterns. The patterns provided with your multifunction printer are shown here, with Pattern 1 at the top and Pattern 5 at the bottom: wc6505_021 2-Sided Print Turns 2-sided printing on or off. Sent Fax Fwd Specifies the setting for forwarded faxes: • Off • Forward • Print • Print and Forward Fwd.
Control Panel Menus Item Description Extel Hook Thresh Specifies the threshold value for the external telephone: • Lower • Normal • Higher Modem Speed Specifies the fax modem speed: • 9.6 Kbps • 14.4 Kbps • 33.6 Kbps • 2.4 Kbps • 4.8 Kbps Country Specifies the country where the printer is used. Fax Activity Turns Auto Print on or off.
Control Panel Menus System Setup Use this menu to configure general operation settings of the printer. For example, time to Energy Saver mode, alarm settings, and so on. Item Description Power Saver Timer Specifies the transitional time of Power Saver Modes 1 and 2 in increments of 1 minute. • Mode 1 (Printer): 5–60 min. The default setting is 3 minutes. • Mode 2 (System): 5–120 min. The default setting is 1 minutes. For details, see Energy Saver Mode on page 23.
Control Panel Menus Item Description Alert Tone Specifies whether to turn on the alarm when an error occurs in the printer, and sets the sound volume to Soft, Normal, or Loud: • Panel Select Tone: The default setting is Off. • Panel Alert Tone: The default setting is Off. • Machine Ready Tone: The default setting is Off. • Copy Job Tone: The default setting is Off. • Non-Copy Job Tone: The default setting is Off. • Fault Tone: The default setting is Off. • Alert Tone: The default setting is Off.
Control Panel Menus Item Description Size Mismatch Specifies the size mismatch setting: • Off • Larger Size • Nearest Size Startup Page Turns the startup page on or off. Letterhead 2-Sid Enables or disables the Letterhead 2-Sided mode. LowToner AlertMsg Turns the Low Toner alert message on or off. Email From Field Enables or disables the Email From Field option. Server Address Book Turns the Server Address Book on or off. Server Phone Book Turns the Server Phone Book on or off.
Control Panel Menus Secure Settings Use this menu for controlling access to printer features. Item Description Panel Lock When enabled, access to the Admin Menu requires a password. For details, see Changing the Panel Lock Password on page 142.
Control Panel Menus Default Settings The Default Settings menu allows you to set default behaviors for Copy, Scan, Fax, and Print from USB functions. The Default Settings menu contains the following submenus: • Copy Defaults on page 161 • Scan Defaults on page 162 • Fax Defaults on page 163 • Print from USB Defaults on page 163 Copy Defaults Use this menu to set default copying behaviors. For details, see Changing the Default Settings on page 107.
Control Panel Menus Item Description Special Copy Mode Use to copy two original page images onto one side of a sheet of paper: • None • 2-up (Autoscale) • ID Card Copy • 2-up (Manual Scale) Margin Top/Bottom Turns on and off the copy margins for the top and bottom of the page. Margin Left/Right Turns on and off the copy margins for the left and right of the page. Margin Middle Turns on and off the copy margins for the middle of the page.
Control Panel Menus Item Description Image Compression Specifies the amount of image compression: Lower, Normal, or Higher. Max E-Mail Size Sets limits on the size of attachments that can be emailed, from 50 through 16384 KB. Fax Defaults Use this menu to set default faxing behaviors. For details, see Changing the Default Fax Job Settings on page 139. Item Description Resolution Specifies the resolution of the fax. Lighten/Darken Lightens or darkens the scanned image.
Control Panel Menus When the size or type of paper that is loaded is different from the setting, print quality can be reduced or paper jams can occur. Specify the correct paper type and size. When the paper size and type settings for the trays are the same, printing is uninterrupted when the paper runs out in the specified tray. Printing continues by changing to the other tray when it is installed. Item Description Paper Size Specifies the paper size and orientation for each tray.
Maintenance 9 This chapter includes: • Cleaning the Printer on page 166 • Ordering Supplies on page 169 • Managing the Printer on page 171 • Checking Page Counts on page 176 • Moving the Printer on page 178 WorkCentre 6505 Color Laser Multifunction Printer User Guide 165
Maintenance Cleaning the Printer This section includes: • General Precautions on page 166 • Cleaning the Document Glass on page 167 • Cleaning the Exterior on page 167 • Cleaning the Interior on page 168 General Precautions WARNING: When cleaning your printer do not use organic or strong chemical solvents or aerosol cleaners. Do not pour fluids directly into any area. Use supplies and cleaning materials only as directed in this documentation. Keep all cleaning materials out of the reach of children.
Maintenance Cleaning the Document Glass Clean the document glass with a moistened lint-free cloth only. Do not use any cleaning agent to clean the glass. Wipe the glass in one direction to move any debris to the edge of the glass. 1 2 4 3 wc6505_031 1. 2. 3. 4. Automatic document feeder (ADF) paper path ADF cover Flatbed document glass ADF glass Cleaning the Exterior Clean the exterior of the printer about once a month. Wipe the parts with a damp, soft cloth. Then wipe with another dry, soft cloth.
Maintenance Cleaning the Interior After clearing paper jams or replacing one of the toner cartridges, inspect the inside of the printer before closing the printer covers. Remove any remaining pieces of paper. For more information, see Clearing Paper Jams on page 205. Remove any dust or stains with a dry, clean cloth. WARNING: Never touch a labeled area found on or near the heat roller in the fuser. You can get burned.
Maintenance Ordering Supplies This section includes: • Consumables on page 169 • Routine Maintenance Items on page 169 • When to Order Supplies on page 169 • Recycling Supplies on page 170 Consumables Consumables are printer supplies that get depleted during the operation of the printer. Consumable supplies for this printer are the genuine Xerox® Toner Cartridges (Cyan, Magenta, Yellow, and Black). Notes: • • • Each toner cartridge includes installation instructions.
Maintenance avoid interruptions to your printing. The control panel displays an error message when the supply must be replaced. To order supplies, contact your local reseller or go to the Xerox® Supplies website at www.xerox.com/office/WC6505supplies. CAUTION: Use of non-Xerox® supplies is not recommended. The Xerox® Warranty, Service Agreements, and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox® supplies.
Maintenance Managing the Printer This section includes: • Managing the Printer with CentreWare Internet Services on page 171 • Checking Printer Status with PrintingScout on page 172 • Checking Printer Status using Email on page 173 Managing the Printer with CentreWare Internet Services This section includes: • Accessing CentreWare Internet Services on page 171 • Checking the Status of the Printer on page 171 • Checking Print Job Status on page 171 • Using Online Help on page 172 CentreWare Internet Servic
Maintenance 2. To view a job history list in the Jobs tab, expand the History List folder in the navigation pane on the left of the page. Click to open the Job History. Using Online Help For details about settings in CentreWare Internet Services, click the Help button. For other support information, click the Support button or tab. Checking Printer Status with PrintingScout Note: PrintingScout is a Windows-only application.
Maintenance Checking Printer Status using Email This section includes: • Configuring Email Alerts on page 173 • Using Commands in Email Text on page 174 If you are connected to the printer through the network, you can configure the printer to email you reports about the printer. Reports include: • The network settings of the printer. • The printer status. • The errors that occur on the printer.
Maintenance 12. In the Email Password (Password for remote status) section, enter a password in the Password field, then enter it in the Re-enter Password field. This password controls access to the printer read only and read/write email functions. 13. Click the Save Changes button. 14. In the navigation pane on the left side of the page, click Port Enabling and then select the check boxes for the ports to enable. Be sure to enable at least the Enable Mail Alerts port. 15. Click the Save Changes button.
Maintenance • • To set the recipient email address to service@xerox.com when the full access password is admin, use: #Password admin #SetMsgAddr service@xerox.com To set the recipient email address to service@xerox.com, and confirm the setting result on the network settings list when the full access password is admin, use: #Password admin #SetMsgAddr service@xerox.com #NetworkInfo Note: Type the #SetMsgAddr command before the #NetworkInfo command.
Maintenance Checking Page Counts This section includes: • Viewing the Billing Meter on page 176 • Printing the Print Volume Report on page 176 You can check the total number of printed pages at the printer control panel, on the Configuration Page, and in CentreWare Internet Services. Three meters are available: Total Impressions, Color Impressions, and Black Impressions. The billing meter counts the number of pages printed properly.
Maintenance See also: Information Pages on page 24 Managing the Printer with CentreWare Internet Services on page 171 WorkCentre 6505 Color Laser Multifunction Printer User Guide 177
Maintenance Moving the Printer Follow these procedures when moving the printer. The printer, with Tray 1 and supplies but without the optional duplex unit or 250-sheet feeder, weighs 28.8 Kg (63.5 lb.). Configured with the optional duplex unit and 250-sheet feeder, the printer weighs 34.5 Kg (76.1 lb.). Before moving the printer, do the following: 1. Turn off the printer and disconnect the power cord and other cables from the back of the printer.
Maintenance When moving the printer: • Always use two people to lift and move the printer. • When lifting the printer, grasp the areas as shown in the illustration. Note: Configured with the optional duplex unit and 250-sheet feeder, the printer weighs 34.5 Kg (76 lb.). Do not move them together. Move the Tray 2 assembly and the printer separately. 30 kg 66.1 lb. wc6505_002 • Do not tilt the printer more than 10 degrees to the front or back, or left or right.
Maintenance 180 WorkCentre 6505 Color Laser Multifunction Printer User Guide
Troubleshooting 10 This chapter includes: • Troubleshooting Overview on page 182 • Control Panel Messages on page 184 • Problems with the Printer on page 188 • Print-Quality Problems on page 191 • Cleaning the Imaging Unit and Laser Lens on page 196 • Color Registration on page 199 • Color Balance on page 203 • Paper Jams on page 204 WorkCentre 6505 Color Laser Multifunction Printer User Guide 181
Troubleshooting Troubleshooting Overview This section includes: • Error and Status Messages on page 182 • PrintingScout Alerts on page 182 • Online Support Assistant on page 182 • Information Pages on page 182 • More Information on page 183 Your printer comes with a number of utilities and resources to help you troubleshoot printing problems. Error and Status Messages The printer control panel provides you with information and troubleshooting help.
Troubleshooting 3. Press the Up Arrow or Down Arrow button to select the desired page, then press OK. More Information You can obtain more information about your printer from these sources: Resource Link Technical support information for your printer. Includes online Technical Support, Recommended Media List, Online Support Assistant, driver downloads, documentation, video tutorials, and more. www.xerox.com/office/WC6505support Supplies for your printer www.xerox.
Troubleshooting Control Panel Messages This section includes: • Supply Status Messages on page 184 • Error Messages on page 185 The printer uses control panel messages to indicate printer status, errors, and to provide instructions. Supply Status Messages Status messages tell you about the status of the printer and its supplies. Note: Xxx indicates one of the following: the Yellow Toner (Y), Cyan Toner (C), Magenta Toner (M), Black Toner (K), a tray, or fuser. NNN indicates a numeric value.
Troubleshooting Code/Message Condition/Reason/Solution Xxx Low The toner in the specified cartridge is low. Purchase a new cartridge to replace it. For details, see Ordering Supplies on page 169. Waste Full Xxx Cartridge Replace the specified toner cartridge. Tray Xxx Empty The specified tray is out of paper. Open the tray, insert paper, then close the tray.
Troubleshooting Message Condition/Reason/Solution Jam at Exit Open Front Cover and Remove Paper Paper is jammed inside the printer. Open the front cover and remove the paper. Jam at Reg. Roll Open Front Cover There is a paper misfeed at the registration roller that helps align the paper in the printer path. Open the front cover and remove the paper. Reseat Paper of Manual Feed Remove, then reseat the paper in the manual feed slot.
Troubleshooting Message Condition/Reason/Solution PDL Error Press OK Button Error 016-720 An error relating to PCL emulation has occurred. Press the OK button to clear the message, cancel the current print job, and conduct the next print job, if any. Press the Cancel button to cancel the print job.
Troubleshooting Problems with the Printer If you encounter a problem with your printer, use the following table to troubleshoot and fix the problem. For additional troubleshooting information, see Troubleshooting Overview on page 182. WARNING: Never open or remove printer covers that are secured with screws unless instructed in the manual. A high-voltage component can cause electric shock. Do not try to alter the printer configuration or modify any parts.
Troubleshooting Symptom Reason/Solution Print job sent but the light of the Ready indicator is not blinking or on. Is the Ethernet or USB interface cable disconnected? Turn off the power and check the connection of the interface cable. Is the protocol configured? Check the port status of the interface. Make sure that the protocol settings are correctly configured in CentreWare Internet Services. For details, access Help in CentreWare Internet Services.
Troubleshooting Symptom Reason/Solution Paper cannot be fed. Paper jams. Multiple sheets are fed. Paper is fed at an angle. Paper is wrinkled. Is the paper correctly loaded? Load the paper correctly. For labels or envelopes, fan them well to allow air to enter between each sheet before loading. For details, see Loading Paper on page 61. Is the paper damp? Replace with paper from a new ream. For details, see Paper Storage Guidelines on page 57, and Paper Usage Guidelines on page 56.
Troubleshooting Print-Quality Problems When the print quality is poor, select the closest symptom from the following table and see the corresponding solution to correct the problem. You can also print a demo page to more precisely determine the print-quality problem. For details, see Information Pages on page 182. If the print quality does not improve after carrying out the appropriate action, contact Xerox® Customer Support or your reseller.
Troubleshooting Symptom Cause Solution Stray black dots or white areas (dropouts). The paper is outside the recommended specification range. Replace the paper with a recommended size and type, and confirm that your control panel and print driver settings are correct. For details, see Supported Paper and Media on page 56. The transfer belt unit is old or damaged. Replace the transfer belt unit. The toner cartridges are not Xerox® toner cartridges.
Troubleshooting Symptom Cause Solution Toner smears when rubbed. The paper is damp. Replace the paper. The paper is outside the recommended specification range, or the paper type setting is not correct. Replace the paper with a recommended size and type, then confirm that your print driver settings are correct. For details, see Supported Paper and Media on page 56. The toner cartridges are not Xerox® toner cartridges. Verify that the toner cartridges meet specifications and replace if necessary.
Troubleshooting Symptom Cause Solution Partial blanks, creased paper, or blotted printing. The paper is damp. Replace the paper. The paper is outside the recommended specification range. Replace the paper with a recommended size and type. For details, see Supported Paper on page 58. The transfer belt unit or the fuser is not installed correctly. Reinstall the transfer belt unit or the fuser. For details, see the instruction sheets in the documentation packet that came with your printer.
Troubleshooting Symptom Cause Solution Colors are blurry or there is white area around objects. Color-to-color alignment is not correct. Perform an automatic color registration adjustment. For details, see Color Registration on page 199.
Troubleshooting Cleaning the Imaging Unit and Laser Lens If prints have voids or light streaks through one or more color, use the following instructions to clean the imaging unit and laser lens: Note: Do not use warm water or cleaning solvents to remove toner from your skin or clothing. Warm water sets the toner and make it difficult to remove. If toner gets on your skin or clothing, brush it off, blow it off, or wash it off with cold water and mild soap.
Troubleshooting 7. Remove the imaging unit: CAUTION: Do not drop or shake the imaging unit after removal because toner can spill from it. CAUTION: Do not expose the imaging unit to any light source for more than five minutes. Prolonged exposure to light can damage the unit. Cover the imaging unit while it is exposed. Do not touch the shiny blue transfer belt unit. For details, see Internal View on page 19. a. Turn the four peach-colored twist-locks to the left to unlock the imaging unit.
Troubleshooting 10. Reinstall the imaging unit: a. Grasp the unit by its peach-colored pull-tabs on the top edge and install the unit in the printer. Make sure to insert the unit into the guides in the printer, then push the unit all the way back into the printer. wc6505_043 b. Turn the four twist-locks to the right to lock the unit. 11. Fold the transfer belt unit back into place and close the printer front cover.
Troubleshooting Color Registration This section includes: • Setting Automatic Color Registration on page 199 • Performing a One-time Automatic Color Registration Adjustment on page 199 • Performing a Manual Color Registration Adjustment on page 199 The printer automatically adjusts the color registration when automatic adjustment is enabled. You can manually adjust color registration at any time the printer is idle. Adjust the color registration any time the printer is moved.
Troubleshooting Printing the Color Registration Correction Chart 1. 2. 3. 4. 5. 6. 7. On the control panel, press the System button. Press the Up Arrow or Down Arrow button to select Admin Menu, then press the OK button. Press the Up Arrow or Down Arrow button to select Maintenance, then press OK. Press the Up Arrow or Down Arrow button to select Adjust Color Regi, then press OK. Press the Up Arrow or Down Arrow button to select Color Regi Chart, then press OK.
Troubleshooting • 3. If zero (0) is the value closest to the middle of the white band, you do not need to adjust that color. • If zero (0) is not the value closest to the middle of the white band, record the number that is closest to the center of the white band. If it is necessary to make any horizontal or vertical adjustments, proceed to Entering Color Registration Values on page 201.
Troubleshooting 11. If 0 is not displayed next to the straight lines, examine the chart and determine additional correction values. 12. When satisfied that the horizontal adjustment is complete, press the Return button to return to the Ready screen.
Troubleshooting Color Balance The printer automatically rebalances the color when printer consumables are replaced, or when changes in environmental conditions occur. To performance this manually one time, use the following procedure. To adjust the color balance for the printer: 1. On the control panel, press the System button. 2. Press the Up Arrow or Down Arrow button to select Admin Menu, then press the OK button. 3. Press the Up Arrow or Down Arrow button to select Maintenance, then press OK. 4.
Troubleshooting Paper Jams This section includes: • Preventing Paper Jams on page 204 • Clearing Paper Jams on page 205 Preventing Paper Jams To reduce the occurrence of paper jams, follow the guidelines and instructions in Supported Paper and Media on page 56. It includes paper-usage guidelines and instructions for properly loading paper in the trays.
Troubleshooting Clearing Paper Jams This section includes: • Clearing Long Paper Jams on page 205 • Clearing Jams at Tray 1 on page 205 • Clearing Jams at the Manual Feed Slot on page 206 • Clearing Jams at the Fuser on page 207 • Clearing Jams at the 250-Sheet Feeder on page 207 • Clearing Jams at the Duplex Unit on page 208 Clearing Long Paper Jams When paper longer than 356 mm jams inside the printer, cut the paper as needed.
Troubleshooting 4. Carefully remove any jammed paper in the printer. Confirm that there are no scraps of paper left inside. CAUTION: Prolonged exposure to light can damage the imaging unit. Do not leave the cover open for more than five minutes at a time. wc6505_023 5. 6. Close the front cover. Remove the tray from the printer, then carefully pull out any jammed paper remaining inside the printer. wc6505_025 7. Reinsert the tray into the printer.
Troubleshooting 5. Close the front cover. Clearing Jams at the Fuser WARNING: Never touch a labeled area on or near the heat roller in the fuser. You can get burned. If a sheet of paper is wrapped around the heat roller, do not try to remove it immediately. To avoid injuries or burns, turn off the printer immediately and wait 40 minutes for the fuser to cool. WARNING: When removing jammed paper, make sure that no torn pieces of paper are left in the printer.
Troubleshooting 2. Remove all jammed and creased paper from the tray. wc6505_045 wc6505_046 Note: Pull the jammed paper out carefully to avoid tearing it. If the paper is torn, remove the scraps. 3. Press the front cover button and open the printer cover. Confirm that there are no scraps of paper remaining inside the printer. CAUTION: Prolonged exposure to light can damage the imaging unit.
Troubleshooting 2. Gently pull out any jammed paper that you find. wc6505_047 3. Lift the duplex unit by the recessed slot and open the unit fully. wc6505_048 4. 5. Remove the jammed paper, then confirm that there are no scraps of paper left inside the duplex unit or transfer belt unit. Close the duplex unit, then close the printer cover. Note: To remove the entire duplex unit, after opening the front cover of the printer, press the front cover-release button again to release the duplex unit.
Troubleshooting 210 WorkCentre 6505 Color Laser Multifunction Printer User Guide
Printer Specifications 11 This chapter includes: • Physical Specifications on page 212 • Environmental Specifications on page 213 • Electrical Specifications on page 214 • Performance Specifications on page 215 WorkCentre 6505 Color Laser Multifunction Printer User Guide 211
Printer Specifications Physical Specifications Weights and Dimensions Part Specifications Printer Width: 430 mm (16.9 in.) Depth: 544 mm (21.4 in.) Height: 584 mm (23 in.) Weight: 30 Kg (66.13 lb.) 250-Sheet Feeder (optional) Width: 419 mm (16.5 in.) Depth: 518 mm (20.4 in.) Height: 106 mm (4.2 in.) Weight: 4.5 Kg (9.92 lb.) Duplex Unit (optional) Width: 326.5 mm (12.9 in.) Depth: 313 mm (12.3 in.) Height: 153.5 mm (6.1 in.) Weight: 1.2 Kg (2.65 lb.
Printer Specifications Environmental Specifications Temperature 10°–32°C (50°–90°F) Relative Humidity Note: Under extreme environment conditions, such as 10°C and 85%RH, defects can occur due to condensation approximately 30 minutes after the printer is turned on. 15–85% RH at 28°C (82°F) Elevation For optimum performance, use the printer at elevations below 3,100 m (10,170 ft.).
Printer Specifications Electrical Specifications Power Source • • 110–127 V, 50/60 Hz, 10 A or less 220–240 V, 50/60 Hz, 5 A or less Power Consumption AC 110–127 V/220–240 V • Energy Saver mode (Sleep Mode): 12 W or less • Standby Mode: 60 W or less (fuser on) • Continuous color printing: 550 W or less • Continuous monochrome printing: 550 W or less This printer does not consume electric power when the power switch is turned off even if the printer is connected to an AC outlet.
Printer Specifications Performance Specifications Item Specification Warm-up time Power on: 30 seconds or less. Recovery from Energy Saver mode: 25 seconds or less. (assume temperature of 22°C/71.6°F) Continuous print speed Color: 24 ppm Black and White: 24 ppm Note: Print speed can decrease due to paper type, paper size, printing conditions, or image-quality adjustment.
Printer Specifications 216 WorkCentre 6505 Color Laser Multifunction Printer User Guide
Regulatory Information 12 This chapter includes: • Electromagnetic Interference on page 218 • Other Regulations on page 220 • Copy Regulations on page 221 • Fax Regulations on page 224 • Material Safety Data Sheets on page 227 WorkCentre 6505 Color Laser Multifunction Printer User Guide 217
Regulatory Information Electromagnetic Interference Xerox® has tested this product to electromagnetic emission and immunity standards. These standards are designed to mitigate interference caused or received by this product in a typical office environment.
Regulatory Information European Union The CE mark applied to this product symbolizes the Xerox® declaration of conformity with the following applicable Directives of the European Union as of the dates indicated: • December 12, 2006: Low Voltage Directive 2006/95/EC • December 15, 2004: Electromagnetic Compatibility Directive 2004/108/EC • March 9, 1999: Radio & Telecommunications Terminal Equipment Directive 1999/5/EC This product, if used properly in accordance with the instructions, is not dangerous for
Regulatory Information Other Regulations Turkey (RoHS Regulation) In compliance with Article 7 (d), we hereby certify: "It is in compliance with the EEE Regulation." "EEE yönetmeliðine uygundur.
Regulatory Information Copy Regulations This section includes: • United States on page 221 • Canada on page 222 • Other Countries on page 223 United States Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1.
Regulatory Information 3. 4. 5. 6. 7. 8. 9. Copyrighted materials, unless permission of the copyright owner has been obtained or the reproduction falls within the “fair use” or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21. Certificate of Citizenship or Naturalization. Foreign Naturalization Certificates may be photographed. Passports.
Regulatory Information • • • Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada. Documents, registers or records kept by public officials charged with the duty of making or issuing certified copies thereof, where the copy falsely purports to be a certified copy thereof. Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner.
Regulatory Information Fax Regulations This section includes: • United States on page 224 • Canada on page 225 • European Union on page 226 United States Fax Send Header Requirements The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a fax machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it
Regulatory Information • Service Order Code (SOC) = 9.0Y CAUTION: Ask your local telephone company for the modular jack type installed on your line. Connecting this machine to an unauthorized jack can damage telephone company equipment. You, not Xerox®, assume all responsibility and/or liability for any damage caused by the connection of this machine to an unauthorized jack.
Regulatory Information For user protection, make sure that the printer is properly grounded. The electrical ground connections of the power utility, telephone lines, and internal metallic water pipe systems, if present, must be connected together. This precaution could be vital in rural areas. WARNING: Do not attempt to make such connections yourself. Contact the appropriate electric inspection authority, or electrician, to make the ground connection.
Regulatory Information Material Safety Data Sheets For Material Safety Data information regarding your WorkCentre 6505 printer, go to: • North America: www.xerox.com/msds • European Union: www.xerox.com/environment_europe For Customer Support Center phone numbers, go to www.xerox.com/office/worldcontacts.
Regulatory Information 228 WorkCentre 6505 Color Laser Multifunction Printer User Guide
Recycling and Disposal 13 This chapter includes: • All Countries on page 229 • North America on page 229 • Other Countries on page 229 • European Union on page 229 All Countries If you are managing the disposal of your Xerox® product, please note that the product may contain lead, mercury, perchlorate, and other materials. The disposal of these materials may be regulated due to environmental considerations.
Recycling and Disposal Domestic or Household Environment Application of this symbol on your equipment confirms that you should not dispose of the equipment in the normal household waste stream. In accordance with European legislation, end-of-life electrical and electronic equipment subject to disposal must be segregated from household waste. Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge.
Recycling and Disposal Information for Users on Collection and Disposal of Old Equipment and Used Batteries These symbols on the products and/or accompanying documents mean that used electrical and electronic products and batteries should not be mixed with general household waste. For proper treatment, recovery and recycling of old products and used batteries, please take them to applicable collection points, in accordance with your national legislation and the Directive 2002/96/EC and 2006/66/EC.
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