WorkCentre M24 Fax Reference Guide This PDF file is best viewed using Acrobat® Reader 5
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Preface Thank you for selecting the WorkCentre M24.The WorkCentre M24 is also refered to as the WorkCentre 24. This guide aims to provide all the necessary operating information functions for fascimile functions for new users. Please read this guide carefully before use to obtain the best performance of your machine. After reading it, please keep this guide handy for quick reference should you encounter difficulties with the machine. In this guide, precautions are indicated with the symbol ! .
US Regulatory Information Fax Send Header Requirements: The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a Fax machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number
If this Xerox equipment causes harm to the telephone network, the Telephone Company will notify you in advance that this temporary discontinuance of service may be required. But if advanced notice isn’t practical, the Telephone Company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.
European Regulatory Information Radio Equipment & Telecommunications Terminal Equipment Directive This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC.
Features in Brief The following shows the basic features of this machine. Adjusting the image quality for documents to be transmitted Selecting the G3 communication mode You can adjust the resolution, density and document quality for document scanning. G3 “3.1 Simple Send Procedure” (P. 20) Using the Address Book Enter recipient’s Fax No. [ Fax No.
Confirming Job Status Press the Job Status button to view information about pending jobs, current jobs and communication results. Hearing an incoming call without using the handset Facsimile service Job Status Current and Pending Jobs Doc. No. - Job Type 00010 - Fax-Send Status Waiting Completed Jobs Stored Documents Remote Terminal/Contents 0123456789 Print Waiting Jobs Pages 1/1 “7.1 Making a Telephone Call” (P. 78) “5.2 Confirming Job Status” (P.
Scanning documents in various sizes at a time “8.3 Scanning Documents in Various Sizes (Mixed Size Originals)” (P. 90) Transmitting documents by merging pages “8.6 Merging Several Pages Onto One Sheet (Multiple Up)” (P. 97) Transmitting facing pages by dividing them onto separate pages “8.5 Transmitting Facing Pages on Separate Sheets (Bound Originals)” (P. 95) Transmitting documents at a specified time “8.8 Transmitting Documents at a Programmed Time (Delayed Start)” (P.
Transmitting documents with brief information (date, time and name) “8.9 Transmitting Documents With Brief Information (Send Header)” (P. 105) Making multiple copies at a remote machine Transmitting documents with a cover page (Cover Note) “8.10 Transmitting Documents With a Cover Page (Cover Note)” (P. 107) Storing documents being polled from a remote machine Retrieve Three Copies “8.11 Remote Copy (Recipient Print Sets)” (P. 110) viii “8.12 Preparing to Be Polled (Store for Polling)” (P.
Receiving documents stored at a remote machine Retrieve Communicating confidential documents with a specified person You can send/receive documents to/from a specified person by entering a mailbox password. “8.14 Using the Mailbox Feature (Remote Mailbox/ Retrieve from Mailbox)” (P. 118) Sorting received documents into mailboxes “8.13 Retrieving a Document From Remote Machine(s) (Polling)” (P. 116) For A For Support For Support For Support “8.
Managing use of fax transmissions between departments “9.6 Creating a Mailbox” (P. 173) Direct Transmission of Faxes from a Computer “Chapter 12 Direct Transmission of Faxes From a Computer” (P. 237) Internet Facsimile “Chapter 13 Using the Internet to Send and Receive Faxes” (P.
Contents ◆ Preface ..................................................................................................................................i ◆ Features in Brief ................................................................................................................... v ◆ Contents ...............................................................................................................................xi ◆ Using This Guide ...............................................................
3.2.1 Transmitting by a Specified Telephone Line .......................................... 23 3.2.2 Adding Lines ......................................................................................... 24 3.3 Selecting a Communication Mode (Communication Mode)................................. 25 3.4 Dialing.................................................................................................................. 27 3.4.1 Numeric Keypad Dialing................................................
6.1.3 6.2 Manual Reception ................................................................................. 69 Printing Received Documents ............................................................................. 71 6.2.1 Tray Mode and User Mode .................................................................... 71 6.2.2 Printing the Same Size Images ............................................................. 72 6.2.3 Printing the Same Size Images With Margins ................................
8.14.5 Retrieve From Mailbox (Fax Signal Method) ....................................... 125 8.14.6 Retrieve From Mailbox (DTMF Method) .............................................. 128 8.14.7 Retrieve From mailbox (F Code Method) ............................................ 130 8.14.8 Private Mailbox.................................................................................... 132 8.15 Sorting Received Documents Into Mailbox (Box Selector) ................................ 135 8.15.
10.2 Printing Reports and Lists ................................................................................. 206 10.2.1 Guide Print Operation ......................................................................... 206 10.2.2 Printing Reports and Lists Automatically............................................. 207 10.2.3 Printing a Transmission Report ........................................................... 208 10.3 Extended Features Settings List .............................................
13.2.1 Before Use .......................................................................................... 261 13.2.2 Environment Setting............................................................................ 262 13.2.3 Setup the Environment........................................................................ 266 13.2.4 Confirming the Settings....................................................................... 269 13.3 Receiving and Sending E-mails.......................................
Using This Guide This section describes the organization of this guide. This guide has been produced for people who use the DocuColor 1632/2240 with fax functions on a regular daily basis. When reading this guide, read the chapter that is of particular relevance to the operation you are performing. What You Need to Know This guide assumes that the operator has a basic knowledge of the operating environment of the personal computer in use, networking environments, and how to operate a personal computer.
Chapter 6 Receiving Jobs This Chapter describes how the machine receives and prints documents. Chapter 7 Making and Receiving Telephone Calls This Chapter describes how to make and receive telephone calls using an external telephone. Chapter 8 Using Additional Features This Chapter describes useful facsimile features and operations.
Conventions 1 In this guide, host device refers to a personal computer or workstation. 2 The following icons are used in this guide. Indicates important information and must be read in detail. Indicates supplementary information. Indicates references used in this guide. Guide titles are noted without double quotes while specific sections like “1.9.2 Disabling the Power Saver Mode” or found within double quotes. 3 Special marks/characters used in this guide.
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1 Before Use 1.1 Data to be Registered Before Using the Machine.............................. 2 1.2 Notes on Fax Communications .......................................................... 3 1.2.1 Telephone Line Connection ................................................ 3 1.2.2 Automatic Receive Mode .................................................... 3 1.2.3 Making a Telephone Call .................................................... 3 1.3 Telephone Line Connectors .............................
1.1 Data to be Registered Before Using the Machine The following data has to be registered before using the machine. Item Before Use 1 Contents See Date and time The current date and time. Telephone line A fax number and dial type is registered for each line the fax is connected to. Local name The name of the machine displayed by the “9.2 Entering Local Terminal Informareceiving machine and recorded in the remote tion” (P. 145) activity report.
1.2 Notes on Fax Communications Follow the instructions described below when using the fax features on the machine. Telephone Line Connection You cannot use this machine with a call waiting service. A facsimile located close to a main unit of a cordless phone can cause distorted images or interrupted transmission. This machine should be installed at least five meters away from the main unit of the cordless phone. Before Use 1.2.
1.3 Telephone Line Connectors The figure below shows the telephone line connectors at the rear side of the machine. Before Use 1 1 2 3 4 1 LINE 1 Connect the fax to a public switched telephone network (PSTN). An external telephone cannot be connected. 2 TEL An external telephone is connected here. 3 LINE 2 (Line 2) Connect to a public line. 4 LINE 4 (Line 4) Connect to a public line. US/Canada: Line 2 and 4 can be specified when an option is installed. Europe: Line 1 only.
1.4 Using the Touch Panel Display By selecting the feature buttons on the touch panel display, you can select various features. Displaying Copy, Scan and Fax Screens Use the Menu to access one of the three screens Copy, Scan, and Fax. Press the Menu at the top right of each screen to display the Menu. ● ● If this fails to display the Menu, press the Features button to display the Menu.
1.4 Using the Touch Panel Display ■Scan screen Basic Scanning Scan Options Before Use Scan to: Mailbox... Job Template... Image Quality/ File Format Menu Output Color Scan Resolution 2 Sided Originals Auto 200dpi 1 Sided Full Color 300dpi 2 Sided (H to H) Grayscale 400dpi 2 Sided (H to T) Black 600dpi More... The Scan screen allows you to select the scanner features.
1.4 Using the Touch Panel Display ■Scan Options screen Enter recipient’s Fax No. [ Fax No. ] Scan Options Send Options On-Hook/ Others Next Recipient Menu 2 Sided Originals 1 Sided Scan Size Auto Size Detect Mixed Size Originals Off Reduce/Enlarge Auto % Bound Originals Off Multiple Up Off 1 ■Send Options screen Enter recipient’s Fax No. [ Fax No.
1.5 Before Use 1 Entering Text This section describes how to enter characters. Use the keyboard displayed on the touch panel display to enter text. This machine allows you to enter numerics, alphabetic characters, and symbols. However, restrictions on the number of characters that can be entered apply to some items. 1.5.1 Entry Method The screen for entering text is sometimes displayed during machine operations. The following describes how to enter text.
2 2.1 2.2 Loading Documents Documents....................................................................................... 10 2.1.1 Applicable Document Sizes .............................................. 10 2.1.2 Automatically Detected Document Sizes .......................... 11 2.1.3 Document Handling .......................................................... 12 Loading Documents ......................................................................... 14 2.2.
2.1 Loading Documents 2 Documents You can load documents on the document glass, or place them on the document feeder. The document feeder allows you to load a stack of documents in it each time. This section describes the size of documents that can be loaded on the document glass or on the document feeder. 2.1.1 Applicable Document Sizes Load only the document sizes listed in the table below on the document glass or document feeder.
2.1 Documents 2.1.2 Automatically Detected Document Sizes Specify the closest standard size using Scan size on the Scan Options screen when loading a non-standard document. For details on how to enter the document size, see “8.2 Specifying Document Size for Transmission (Scan Size)” (P. 87). ■Automatically Detected Document Sizes US/Canada Europe Document Glass A6 , 5.5" × 8.5" , 5.5" × 8.5", 8" × 10", 8.5" × 11", A4, 8.5" × 11" , 8.5" × 14" , 11" × 17" , A3 A6 10", A4 B4 Document Feeder 5.5" × 8.
2.1 Documents 2.1.3 Loading Documents 2 Document Handling Pay attention to the following when placing documents on the document glass or in the document feeder Document Glass Since the following document types are not automatically detected, an error message may appear or the entire image may not be scanned. Use the listed procedures to solve this problem. Documents (for facsimile) Non-standard size document Procedure Specify the closest standard size using Scan Size on the Scan Options screen.
2.1 Documents Document Feeder ● Folded documents ● Torn, creased, perforated or excessively curled documents ● Glossy documents such as photographs ● Documents that are held together by clips, staples or adhesive.
2.2 Loading Documents This section describes how to load documents. Loading Documents 2 2.2.1 Loading Documents on the Document Glass This section describes how to load documents on the document glass. Procedure 1 Open the document cover. 2 Place the document face down, aligning the corner with the upper left-hand side corner of the document glass. Place a sheet of white paper on top of transparencies and other highly transparent documents. 3 Close the document cover.
2.2 Loading Documents 2.2.2 The document feeder can handle up to 50 documents of sizes ranging from 148.5 × 210 mm to 297 × 432 mm. Multiple documents are transmitted in order from the top and are ejected with the text side face down. This section describes how to load documents in the document feeder. Up to 40 thick documents (101 to 128 g/m2) can be loaded. Procedure 1 Loading Documents Loading Documents in the Document Feeder 2 Align the edges of the document. Remove any paper clips or staples.
2.2 Loading Documents Mixed Size Originals Loading Documents 2 Documents of different sizes can be loaded together. To do this, slide the documents into the document sending tray as far as they will go, select On in the Mixed Size Originals screen under the Scan Options. A paper jam will occur unless this setting is made. For details, see “8.3 Scanning Documents in Various Sizes (Mixed Size Originals)” (P. 90). 2.2.
2.2 Loading Documents 2.2.4 If You Have More Documents to Scan Procedure 1 While documents are being scanned, select Next Original. Scanning documents... Stop :Doc. No. 00010 Fax Store : 0123456789 Loading Documents If you have more than one stack of documents to scan, select the Next Original button on the touch panel display while the current stack of documents is being scanned. This allows you to transmit several documents as one set of data.
2.2 Loading Documents 4 Loading Documents 2 18 When all documents have been scanned, select Last Original. Scanning documents... Stop :Doc. No.
3 3.1 3.2 Transmitting Simple Send Procedure ................................................................... 20 3.1.1 Resolution......................................................................... 20 3.1.2 Original Type..................................................................... 21 3.1.3 Lighter/Darker ................................................................... 21 3.1.4 Simple Send Procedure....................................................
3.1 Simple Send Procedure This section describes setup of basic functions and send procedures. ● ● ● The machine is factory-set to inform users of the completion of document scanning and communication with a sound. The document is scanned and “Documents Sent” appears on the touch panel display. This setting is canceled if a momentary power outage occurs while is being displayed. If this happens, carry out the settings again.
3.1 Simple Send Procedure ● ● 3.1.2 The higher the resolution, the lower the transmission speed. Usually, we recommend you even Super-fine (400dpi). When the Internet Fax (iFAX) function is used for transmission and TIFF-S is selected in the iFAX Profile in the On-Hook/Others screen, Super-fine (400 dpi) and Super-fine (600 dpi) cannot be selected. For details on IFAX Profile, see “13.3.2 Settings That are Configurable During an Outgoing iFax Transmission” (P. 273).
3.1 Simple Send Procedure 3.1.4 Simple Send Procedure Loading documents. “2.2 Loading Documents” (P. 14) “1.4 Using the Touch Panel Display” (P. 5) Display the Fax screen. Back Menu Transmitting 3 Select Fax. Copy Scanner Fax Select Resolution, Original Type and Lighter/Darker. Enter recipient's Fax No. [ Fax No.
3.2 Transmitting by a Specified Telephone Line Special symbols can be used to select lines during transmission. This section describes procedures for selecting lines for transmission and adding outside lines with an optional fax (G3/NCU additional). 3.2.1 Transmitting by a Specified Telephone Line For details on how to register Local Information, see “9.2 Entering Local Terminal Information” (P. 145).
3.2 Transmitting by a Specified Telephone Line 4 Press Start. Scanning and transmission begins. For details on how to confirm and cancel the transmission of a document, “Chapter 5 Confirming and Canceling a Communication” (P. 61). 3.2.2 Transmitting 3 24 Adding Lines Lines can be increased by installing an optional FAX (G3/NCU additional). A FAX additional board kit must be installed to enable the installation of these options.
3.3 Selecting a Communication Mode (Communication Mode) You can select a communication mode based on the capabilities of the remote terminal. G3 is the international standard for facsimile transmissions established by the ITU-T. When the Address Number, One Touch Dialing, Group Dialing, or Address Book is used to dial a fax number, the communications mode currently set to the address number is set and cannot be changed.
3.3 Selecting a Communication Mode (Communication Mode) Procedure 1 Display the Fax screen. Enter recipient’s Fax No. [ Fax No. ] Basic Features Scan Options Address Book Transmitting 3 A B C 2 Memory :100% Keyboard Send Options On-Hook/ Others Resolution Original Type Standard Text Fine Text & Photo Super-fine (400dpi) Photo Next Recipient Menu Lighter/Darker Super-fine (600dpi) Select Communication Mode in the Send Options Screen. Enter recipient’s Fax No. [ Fax No.
3.4 Dialing The machine allows the following five dialing methods (fax numbers/mail addresses): ● Keypad Dialing ● Speed Dialing ● One Touch Dialing ● Group Dialing ● Using the Address Book You can dial multiple locations (Broadcast Send) at a time by one or more of the above methods. These methods can also be used in combination. ● ● ● Transmitting Several pending documents can be sent to one destination with a single phone call. This function is referred to as -batch send.
3.4 Dialing 2 Select Next Recipient to enter multiple locations. Repeat this step to enter multiple fax numbers. You can designate up to 50 destinations at a time. Enter recipient’s Fax No. [ Fax No. ] Memory :100% 0123456789 Basic Features Scan Options Address Book A B C Transmitting 3.4.
3.4 Dialing 3.4.3 One Touch Dialing You can use the one touch buttons to dial numbers. Each one touch button corresponds to each Address Number from 001 to 090. For example, when the number you want to dial is programmed to the Address Number 001, press the one touch button, 001. Procedure 1 Press the desired one touch button. ● ● ● 3.4.4 Each one touch button corresponds to Address Numbers from 001 to 090, respectively. Repeat this step to designate multiple destinations.
3.4 Dialing Procedure 1 Press (speed dialing) and enter # and a two-digit number using the numeric keypad. Repeat this step1 for each additional number. 1 2 3 4 5 6 7 8 9 0 Transmitting 3 3.4.5 Using the Address Book This section describes how to use the Address Book to enter numbers. The Address Book shows the fax numbers and mail addresses stored in the speed dialing numbers. For details on how to register Address Numbers, see “9.3 Setting an Address Number” (P. 150).
3.4 Dialing Procedure 1 Display the Fax screen. Enter recipient’s Fax No. [ Fax No. ] Basic Features Scan Options Address Book 2 Keyboard Send Options On-Hook/ Others Resolution Original Type Standard Text Fine Text & Photo Super-fine (400dpi) Photo Next Recipient Menu Lighter/Darker Super-fine (600dpi) Select Address Book in the Basic Features screen. Enter recipient’s Fax No. [ Fax No.
3.4 Dialing ■Address list This shows a list of all registered addresses. Press the button to display the previous screen and press the button to display the next screen. Press the Enter Number button and enter an Address Number (001 to 500) in the Go to using the numeric keypad to display the entered number at the top of the list. Enter recipient’s Fax No. [ Fax No.
3.4 Dialing 3.4.6 Entering Symbols You can use the following features for dialing by entering the appropriate symbols on the touch panel display. Feature Enter pause Description How to use - or pause (-) One pause is three seconds. You can enter pauses of six seconds, nine seconds, etc. by additional button presses. S Use a password to prevent transmission errors. When a password has been set, transmission will only start if the password matches the ID number on the remote terminal. 1.
3.5 Manual Send This section describes how to send faxes manually. “Manual Send” is a method of sending faxes after confirming the destination on the handset or with the handset on-hook. We recommend that the line monitor volume be set to Loud when selecting this feature. If an error occurs from the second page onwards when sending multiple pages, transmission of the first page sometimes ends in error. Transmitting 3 The line monitor volume can be changed in the System Administration Mode.
3.5 Manual Send 2 Select Manual Send. Memory 100 Press Start to begin Receive operation. Address: Exit (Line Cut) Off-Hook Send/Receive Manual Send Alphanumeric Manual Receive Symbol 3 Dial the telephone number. Transmitting The Send/Receive default can be changed in the System Administration Mode. For details on how to change the settings, see “9.8.7 Fax Control” “ 11. Fax Receiving Mode” (P. 195).
3.5 Manual Send 3 Dial the telephone number. To disconnect the line, select Exit (Line Cut). Memory 100 Address: Exit (Line Cut) On-Hook Send/Receive Alphanumeric Symbol Transmitting 3 ● ● A B C D E F G 1 2 3 H I J K L M N 4 5 6 O P Q R S T U 7 8 9 V W X Y Z Shift 0 For details on how to dial a number, see “3.4 Dialing” (P. 27). For details on how to confirm and cancel the transmission of a document, see “Chapter 5 Confirming and Canceling a Communication” (P. 61).
3.6 Transmission Failure Redial When the line is busy and the remote machine is engaged for example, the machine can automatically redial. This function is called redial. ECM Transmitting Error Correction Mode (ECM) is the error correction method defined by ITU-T for G3 communication. Terminals with ECM mutually check whether the transmission is successful. If not, the transmitted data is returned to the sender. This enables communication without fax image defects caused by line noise.
3.
3.7 Sending to a Machine that has a Machine Password Set When the other party's machine has a machine password set, you can send from this machine by sending the necessary password using the F-code screen. Check the password of the receiving machine in advance. Note : For details how to set Machine Password on your machine, see section 9.2 Entering Local Terminal Information Note : Machine Password is not the same as Mailbox Password.
Leaving F code blank, select Next.
4 4.1 Transmitting to Multiple Destinations (Broadcast Send)................... 40 4.1.1 4.2 4.3 Broadcast Send Broadcast Send Operation ............................................... 42 Transmitting Documents Through a Relay Station (Relay Broadcast) ............................................................................ 43 4.2.1 Before Using the Relay Broadcast Send Feature ............. 44 4.2.2 Fax Signal Method ............................................................ 45 4.2.
4.1 Transmitting to Multiple Destinations (Broadcast Send) Use the Broadcast Send feature to transmit documents to several locations in a single operation. There is no need to scan the same document repeatedly at each transmission. When the additional G3 kit (option) is installed, you can use the extra lines for simultaneous broadcast send to make multiple transmissions simultaneously. The machine prints a Broadcast Report/Multi-Poll Report when a Broadcast Send operation is completed.
4.1 Transmitting to Multiple Destinations (Broadcast Send) The Broadcast Send feature enables you to transmit to all the destinations at one time.
4.1 Transmitting to Multiple Destinations (Broadcast Send) 4.1.1 Broadcast Send Operation Procedure 1 Load documents. “2.2 Loading Documents” (P. 14) Broadcast Send 2 Display the Fax screen. Enter recipient’s Fax No. [ Fax No.
4.2 Transmitting Documents Through a Relay Station (Relay Broadcast) Remote Relay Broadcast transmits documents to multiple parties via other fax machines (relay stations). A document to be transmitted to multiple remote terminals is first transmitted to one remote relay station and from there to all other faxes in the same area. This feature is useful to save on telephone charges when broadcasting a document over a long distance. Multiple Relay Broadcast operations can be made simultaneously.
4.2 Transmitting Documents Through a Relay Station (Relay Broadcast) 4.2.1 Before Using the Relay Broadcast Send Feature Before using the relay broadcast send feature, program the initiating stations and relay stations in the Speed Dialing feature. For details on how to register Address Numbers, see “9.3 Setting an Address Number” (P. 150).
4.2 Transmitting Documents Through a Relay Station (Relay Broadcast) 4.2.2 Fax Signal Method Procedure 1 Load documents. “2.2 Loading Documents” (P. 14) Display the Fax screen. Enter recipient’s Fax No. [ Fax No.
4.2 Transmitting Documents Through a Relay Station (Relay Broadcast) 4.2.3 DTMF (Dual Tone Multi Frequency) Method Before using the DTMF method, program the following items. There are two DTMF methods: automatic transmission and manual transmission. ■Password A two-digit number programmed beforehand. Broadcast Send 4 46 (The factory-set default is none.) For setting Password, contact our Customer Support Center. If a password has not been programmed, you do not need to use one.
4.2 Transmitting Documents Through a Relay Station (Relay Broadcast) Sending automatically (without picking up the handset) The dialing format is as follows. Relay station telephone number Password Relay station ID Address Number Address Number The above dialing format can be registered in Address Number to enable dialing using an Address Number. For details on how to register Address Numbers, see “9.3 Setting an Address Number” (P. 150). 1 Broadcast Send Procedure Load documents. “2.
4.2 Transmitting Documents Through a Relay Station (Relay Broadcast) Sending manually (picking up the handset or leaving the handset on-hook) The dialing format is as follows. Relay station telephone number Confirm the facsimile tone Confirm the continuous, short high-pitched tone Password Relay station ID Address Number The continuous, short high-pitched tone sounds Procedure Broadcast Send 1 Load documents. “2.2 Loading Documents” (P.
4.2 Transmitting Documents Through a Relay Station (Relay Broadcast) 4 Enter the following format on the keyboard displayed on the touch panel. Relay station telephone number ● 5 Password Relay station ID Address Number The continuous, short high-pitched tone sounds Use the keyboard on the touch panel to enter symbols like “!” or “∗”. For details on how to enter symbols, see “1.5 Entering Text” (P. 8). Destinations for up to 20 relay stations can be specified. Press Start.
4.2 Transmitting Documents Through a Relay Station (Relay Broadcast) ■Relay Broadcast Send The number of digits in the relay station ID. 1: For relay station IDs and Address Numbers that are 2 digits. 2: For relay station IDs and Address Numbers that are 3 digits. ■Print directive Activate or deactivate printing at the relay station. 1: Activate printing at the relay station. 0: Deactivate printing at the relay station.
4.2 Transmitting Documents Through a Relay Station (Relay Broadcast) 3 Select F Code in the On-Hook/Others screen. Enter recipient’s Fax No. [ Fax No. ] Basic Features Memory :100% Scan Options Send Options On-Hook/ Others Menu Remote Mailbox Off Polling Off Store for Polling Off Next Recipient On-hook Manual Send/Receive F Code Off The F Code screen is displayed. Select On. Enter recipient’s Fax No. [ Fax No.
4.2 Transmitting Documents Through a Relay Station (Relay Broadcast) 6 If necessary, enter the password on the numeric keypad then select Next. Memory :100% Use the Numeric Keypad to enter the password. Next Recipient Cancel F Code Save F Code Off On 21100200201202203 Password 9 Broadcast Send 4 52 Next You can enter up to 20 digits for a password. 7 8 Select Save. Specify the destination and press start. Scanning and transmission begins. ● ● For details on how to dial a number, see “3.
4.3 Transmitting Documents Through a Remote Relay Station (Remote Relay Broadcast) The Remote Relay Broadcast operation is a feature that combines two or more Relay Broadcast operations. This function is more economical than Relay Broadcast in transmitting documents to multiple remote machines. Remote Relay Broadcast Local Broadcast Send The second relay station can send a document simultaneously to multiple remote terminals (Multiple Relay Broadcast).
4.3 Transmitting Documents Through a Remote Relay Station (Remote Relay Broadcast) 4.3.1 Fax Signal Method Before using the fax signal method, program the initiating station, first relay station and second relay station in Address Number. For details on how to register Address Numbers, see “9.3 Setting an Address Number” (P. 150). Where What is required Broadcast Send ● Assign the first relay station to an Address Number (001 to 500) to set up the relay broadcast send feature.
4.3 Transmitting Documents Through a Remote Relay Station (Remote Relay Broadcast) 2 Display the Fax screen. Enter recipient’s Fax No. [ Fax No. ] Basic Features Scan Options Address Book A B C Send Options On-Hook/ Others Resolution Original Type Standard Text Fine Text & Photo Super-fine (400dpi) Photo Next Recipient Menu Lighter/Darker Super-fine (600dpi) Select an Address Number to which a remote relay broadcast is programmed and press Start. Scanning and transmission begins. ● ● 4.
4.3 Transmitting Documents Through a Remote Relay Station (Remote Relay Broadcast) For details on how to register Address Numbers, see “9.3 Setting an Address Number” (P. 150). Where What is required ● ● First relay station Broadcast Send ● Second relay station ● Assign the initiating station to an Address Number from 001 to 500, and set Relay Station Setup of the Address Number to On. Assign the second relay station to an Address Number from 001 to 500.
4.3 Transmitting Documents Through a Remote Relay Station (Remote Relay Broadcast) 3 Select Keyboard to display the keyboard on the touch panel and enter the following format. The 1st relay station telephone number Password Address Number Relay station ID Select the Next Recipient button for multiple Relay Broadcast jobs. Use the keyboard on the touch panel display to enter symbols like “!” or “∗”. For details on how to enter symbols, see “1.5 Entering Text” (P. 8). Press Start.
4.3 Transmitting Documents Through a Remote Relay Station (Remote Relay Broadcast) 2 Select On-hook Manual Send/Receive in the On-Hook/Others screen. Enter recipient's Fax No. [ Fax No. ] Basic Features Memory :100% Scan Options Send Options On-Hook/ Others Menu Remote Mailbox Off Polling Off Store for Polling Off Next Recipient On-hook Manual Send/Receive F Code Off The On-hook screen is displayed. Broadcast Send 3 Select Manual Send. Press Start to begin Receive operation.
4.3 Transmitting Documents Through a Remote Relay Station (Remote Relay Broadcast) 4.3.3 F Code Method Where First relay station What is required ● ● Second relay station ● ● Assign the initiating station either an Address Number from 001 to 500 (when the specification method for the initiating station is 3 digits in F Code) or 001 to 099 (when the specification method for the initiating station is 2 digits in F Code). Then, set Relay Station Setup of the Address Number to On.
4.3 Transmitting Documents Through a Remote Relay Station (Remote Relay Broadcast) When doing remote Relay Broadcast Send among these types of machines, we recommend using the fax signal method. When this machine is a relay station, the F Code that is transmitted to the initiating station is as follows. Relay Broadcast Send Print directive First relay station ID Address Number Address Number Address Number ....
Confirming and Canceling a Communication 5 5.1 Canceling Jobs ................................................................................ 62 5.2 Confirming Job Status...................................................................... 64 5.2.1 Checking Jobs in Progress and Pending Jobs ................. 64 5.2.2 Confirming Completed Jobs .............................................
5.1 Canceling Jobs This section describes how to cancel a job in progress and pending job(s). Confirming and Canceling a Communication 5 When you cancel a broadcasting job in progress, all pending jobs and a job in progress designated as broadcast are canceled. Canceling a job during scanning Procedure 1 When the following screen appears, select Stop on the screen or press Stop on the control panel. When this screen does not appear, see the instructions in “ Canceling a Pending Jobs”.
5.1 Canceling Jobs Canceling a pending job This section describes how to cancel a pending job. 1 Press Job Status. The Job Status screen is displayed. 2 Select Current and Pending Jobs, and select the job to cancel. A list of current and pending jobs is displayed. Select the button to display the previous screen and select the Job Status Current and Pending Jobs Doc. No.
5.2 Confirming Job Status Confirming and Canceling a Communication You can check transmitted documents, received documents or documents stored to be polled. There are three types of job status: Pending Jobs, Current Jobs, and Completed Jobs. Priority Send can be set for a pending job. Transmission jobs already selected for Priority Send cannot be selected for Priority Send again. 5.2.1 Checking Jobs in Progress and Pending Jobs Procedure 1 Press Job Status. The Job Status screen is displayed.
5.2 Confirming Job Status 5.2.2 Confirming Completed Jobs Confirming and Canceling a Communication Procedure 1 Press Job Status. The Job Status screen is displayed. 2 Select Completed Jobs. Current and Pending Jobs Job Status Completed Jobs Secure Print Sample Print Private Mailbox Public Mailbox Stored Documents Delayed Print A list of completed jobs is shown. 3 Check job status.
5.
6 6.1 6.2 Receiving Jobs Reception Mode............................................................................... 68 6.1.1 Switching Between the Modes.......................................... 68 6.1.2 Automatic Reception......................................................... 69 6.1.3 Manual Reception............................................................. 69 Printing Received Documents.......................................................... 71 6.2.1 Tray Mode and User Mode.........
6.1 Reception Mode There are two reception modes: Auto Receive and Manual Receive. In the Auto Receive mode, the machine automatically responds to transmissions from a remote terminal. In the Manual Receive mode, the machine begins reception after the handset has been lifted and the ready tone of the remote machine sounded. This is useful if you wish to check the sender or receive documents after speaking with the sender using an external telephone.
6.1 Reception Mode 6.1.2 Automatic Reception When the machine is in the Auto Receive mode, it automatically answers incoming calls and receives documents. ● ● You can set the length of ringing time until the call is automatically answered. By picking up the handset while the telephone is ringing, you can speak with the caller and receive a fax manually if it has been sent. The number of rings (Auto Switch Time) can be changed in the System Administration Mode.
6.1 Reception Mode 2 Check whether the call is from a telephone or a facsimile. If the call is from a telephone, answer it. If the incoming call is from a fax machine, you hear a facsimile tone. Beep! If On-hook is selected, you will hear the sound from the machine speaker. However, you cannot speak to the other party. 3 Press Start. The reception starts. 4 Receiving Jobs 6 70 If equipped with a handset, replace it when the online indicator light on the control panel lights.
6.2 Printing Received Documents The machine prints the received documents on the same paper size as the originals from the remote terminal. However, if the same paper size is not loaded or the Receiving Paper Size feature is activated, the documents may be printed on a different paper size. The document image may be reduced, partially lost, or split into two pages depending on the programmed settings. This section describes how to print received documents. 6.2.
6.2 Printing Received Documents The following pages describe how to print received documents using Tray Mode or User Mode, when: ● Printing images on the same size of paper as the documents. ● Printing the Same Size Images With Margins. ● Reducing Images at the Sender Side. ● Reducing the images at the receiver’s printing. 6.2.
6.2 Printing Received Documents 6.2.3 Printing the Same Size Images With Margins In the following cases, images are printed on paper larger than the documents with margins. ■Tray Mode If the paper size of the documents is not loaded, but a larger paper size is loaded in one of the paper trays, the machine prints the same size images with margins on the larger paper size.
6.2 Printing Received Documents 6.2.4 Reducing Images at the Sender Side If the receiving machine only has paper sizes smaller than the documents to be printed, it informs the sending machine that the documents cannot be received. The images are reduced by the sending machine. The images are reduced by a sending machine in the following cases: ■Tray Mode When all the loaded paper sizes are smaller than the documents. The receiving machine automatically selects the paper size closest to the document size.
6.2 Printing Received Documents 6.2.5 Reducing Images at the Recipient Side The receiving document may exceed the actual size due to a scanning slip at the sending machine. This machine has a feature that automatically reduces the document to fit available paper sizes. The machine automatically reduces documents in the following cases: The length of the received document is longer than regular sizes but within the value programmed in the Border Limit feature and Auto Reduce on Receipt is set to On.
6.2 Printing Received Documents 6.2.6 Using the 2 Up on Receipt Feature Use the 2 Up on Receipt feature to print two consecutive documents on a single sheet of paper. In some cases, this feature may not be available, depending on the size of the documents sent. For details on how to change this default value, see “9.8.7 Fax Control” (P. 192). The following shows the difference when the 2 Up on Receipt feature is on and off. Receiving Jobs 6 6.2.
7 Making and Receiving Telephone Calls 7.1 7.2 Making a Telephone Call.................................................................. 78 7.1.1 Off-hook Dialing ................................................................ 78 7.1.2 On-hook Dialing ................................................................ 79 Receiving a Telephone Call..............................................................
7.1 Making a Telephone Call This section describes how to dial out using an external telephone. The machine provides two methods: ● Picking up the handset and dialing (Off-hook dialing) ● Dialing without picking up the handset (On-hook dialing) The telephone cannot be used when a line has been added on. 7.1.1 Off-hook Dialing This section describes how to dial using the handset, Off-hook dialing. Making and Receiving Telephone Calls Procedure 1 Pick up the handset.
7.1 Making a Telephone Call 3 Dial the telephone number. Memory :100% [ Fax No. ] Close Off-hook Alphanumeric Symbol A B C D E F G 1 2 3 H I J K L M N 4 5 6 O P Q R S T U 7 8 9 V W X Y Z Shift 0 Use the numeric keypad, Address Number or one-touch buttons. You cannot use the Address Book. ● ● When the line type is set to a tone line, the Tone (:) button will not be displayed.
7.1 Making a Telephone Call Procedure 1 Display the Fax screen. Enter recipient’s Fax No. [ Fax No. ] Basic Features Scan Options Address Book A B C Making and Receiving Telephone Calls 7 2 Memory :100% Keyboard Send Options On-Hook/ Others Resolution Original Type Standard Text Fine Text & Photo Super-fine (400dpi) Photo Next Recipient Menu Lighter/Darker Super-fine (600dpi) Select the On-hook in the On-Hook/Others screen. Enter recipient's Fax No. [ Fax No.
7.1 Making a Telephone Call 4 Dial the telephone number. To disconnect the line, select the Exit (Line Cut) button. Memory :100% Press Start to start receiving. [ Fax No. ] Exit (Line Cut) On-hook Alphanumeric Symbol A B C D E F G 1 2 3 H I J K L M N 4 5 6 O P Q R S T U 7 8 9 V W X Y Z Shift 0 Use the numeric keypad, Address Number or one-touch buttons. You cannot use the Address Book. 5 Lift the handset to take the call when the other party answers.
7.2 Receiving a Telephone Call This section describes how to answer incoming voice calls using an external telephone. The machine is factory-set to enter the facsimile mode immediately after detecting an incoming call, so that the telephone does not ring. The number of rings (Auto Switch Time) can be changed in the System Administration Mode. For details on how to change this default value, see “9.8.7 Fax Control” (P. 192). The default factory setting is 0 time.
8 8.1 8.2 8.3 8.4 8.5 8.6 8.7 8.8 8.9 8.10 8.11 8.12 8.13 8.14 8.15 8.16 8.17 Using Additional Features Transmitting Two sided Originals (2 Sided Originals)....................... 84 Specifying Document Size for Transmission (Scan Size)................. 87 Scanning Documents in Various Sizes (Mixed Size Originals) ........ 90 Scanning Documents at a Specified Size/Ratio (Reduce/Enlarge) . 93 Transmitting Facing Pages on Separate Sheets (Bound Originals) .
8.1 Transmitting Two sided Originals (2 Sided Originals) You can use the document feeder to automatically scan and transmit two sided originals.
8.1 Transmitting Two sided Originals (2 Sided Originals) Procedure 1 Load documents. “2.2 Loading Documents” (P. 14) 2 Display the Fax screen. Enter recipient’s Fax No. [ Fax No. ] Basic Features Scan Options Address Book A B C 3 Memory :100% Keyboard Send Options On-Hook/ Others Resolution Original Type Standard Text Fine Text & Photo Super-fine (400dpi) Photo Next Recipient Menu Lighter/Darker Super-fine (600dpi) Select 2 Sided Originals in the Scan Options screen.
8.1 Transmitting Two sided Originals (2 Sided Originals) 5 Select Flip on Long-Edge or Flip on Short-Edge at Originals for the document to be transmitted. Enter recipient’s Fax No. [ Fax No. ] 2 Sided Originals Memory :100% Next Recipient Cancel Save Originals Flip on Long-Edge 1 Sided 2 Sided Flip on Short-Edge 2 Sided (First Page 1 Sided) ● Flip on Long-Edge is used for documents where side 1 and side 2 of a document page have the same orientation. NO.1 NO.2 NO.2 NO.
8.2 Specifying Document Size for Transmission (Scan Size) You can specify the document size of documents you transmit. Specify document size when you wish the document to be sent in a size different from the loaded document. When a document size is specified, it is scanned at the specified size regardless of the size of the loaded document. The feature allows you to add a margin to or delete excess space from the actual image that is transmitted. Specify document sizes as described below.
8.2 Specifying Document Size for Transmission (Scan Size) Procedure 1 Load documents. “2.2 Loading Documents” (P. 14) 2 Display the Fax screen. Enter recipient’s Fax No. [ Fax No. ] Basic Features Scan Options Address Book A B C 3 Keyboard Send Options On-Hook/ Others Resolution Original Type Standard Text Fine Text & Photo Super-fine (400dpi) Photo Next Recipient Menu Lighter/Darker Super-fine (600dpi) Select Scan Size in the Scan Options screen.
8.2 Specifying Document Size for Transmission (Scan Size) 6 Dial a remote party, then press Start. Scanning and transmission begins. ● ● For details on how to dial a number, see “3.4 Dialing” (P. 27). For details on how to confirm and cancel the transmission of a document, see “Chapter 5 Confirming and Canceling a Communication” (P. 61).
8.3 Scanning Documents in Various Sizes (Mixed Size Originals) The document feeder can scan documents in various sizes at one time. Document in different sizes ● ● ● ● Detects and scans each document size The Mixed Size Originals default value can be changed in the System Administration Mode. For details on how to change this default value, see “9.8.6 Feature Defaults” (P. 188). The default factory setting is Off.
8.3 Scanning Documents in Various Sizes (Mixed Size Originals) 3 Display the Fax screen. Enter recipient’s Fax No. [ Fax No. ] Basic Features Scan Options Address Book A B C 4 Memory :100% Keyboard Send Options On-Hook/ Others Resolution Original Type Standard Text Fine Text & Photo Super-fine (400dpi) Photo Next Recipient Menu Lighter/Darker Super-fine (600dpi) Verify Original Size in the Scan Options screen. ■When Auto Size Detect is displayed Go to step 5. Enter recipient’s Fax No.
8.3 Scanning Documents in Various Sizes (Mixed Size Originals) 6 Select On. Enter recipient’s Fax No. [ Fax No. ] Memory :100% Next Recipient Cancel Save Mixed Size Originals Off Select On for this feature when copying originals of different sizes using the Document Feeder. On 7 8 Select Save. Dial a remote party, then press Start. Scanning and transmission begins. ● ● Using Additional Features 8 92 For details on how to dial a number, see “3.4 Dialing” (P. 27).
8.4 Scanning Documents at a Specified Size/Ratio (Reduce/Enlarge) This feature enlarges or reduces a scanned document to a specified ratio prior to transmission. Specify scan size options as described below. ● R/E Presets Allows you to select one of 9 preset ratios (100%, Auto%, 50%, 70%, 81%, 86%, 115%, 122% and 141%). Auto % scans at the same ratio as the original and reduces it to accommodate the requirements of the remote terminal. ● Zoom This function allows you to specify the desired ratio.
8.4 Scanning Documents at a Specified Size/Ratio (Reduce/Enlarge) 4 Select the desired scanning ratio. ■Using Preset % Select Preset % to specify the desired scanning ratio. Enter recipient’s Fax No. [ Fax No.
8.5 Transmitting Facing Pages on Separate Sheets (Bound Originals) You can transmit the left and right pages of a bound document on separate sheets. Document ● ● Stored image You cannot select the Bound Originals feature when documents are loaded in the document feeder. A document of non-standard size or undetectable size may not be divided exactly in 2half. Procedure 1 Place a document on the document glass. Load the documents side by side. How to place document Display the Fax screen.
8.5 Transmitting Facing Pages on Separate Sheets (Bound Originals) 4 You can select from among Left Page then Right, Right Page then Left and, Top Page then Bottom. Enter recipient’s Fax No. [ Fax No. ] Bound Originals Memory :100% Next Recipient Cancel Save Off Left Page then Right Right Page then Left Top Page then Bottom The document will not be scanned correctly if you select the wrong document status. Left binding Right binding In the following example, we will use Left Page then Right.
8.6 Merging Several Pages Onto One Sheet (Multiple Up) You can merge several pages onto one sheet for transmitting when using the document feeder. Regardless of document length, images on the documents are stored in memory in the order they were scanned. The following figure shows how two documents are stored in memory. When the merged page is too long, it will be divided at the receiving machine.
8.6 Merging Several Pages Onto One Sheet (Multiple Up) 2 Display the Fax screen. Enter recipient’s Fax No. [ Fax No. ] Basic Features Scan Options Address Book A B C 3 Memory :100% Keyboard Send Options On-Hook/ Others Resolution Original Type Standard Text Fine Text & Photo Super-fine (400dpi) Photo Next Recipient Menu Lighter/Darker Super-fine (600dpi) Select Multiple Up in the Scan Options screen. Enter recipient’s Fax No. [ Fax No.
8.6 Merging Several Pages Onto One Sheet (Multiple Up) 6 7 Select Save. Dial a remote party, then press Start. Scanning and transmission begins. ● ● For details on how to dial a number, see “3.4 Dialing” (P. 27). For details on how to confirm and cancel the transmission of a document, see “Chapter 5 Confirming and Canceling a Communication” (P. 61).
8.7 Executing an Urgent Job (Priority Send) You can transmit or poll documents prior to stored documents, if required. ● ● ● ● If the Priority Send feature is selected during transmission, it will be performed after transmission. This function can be combined with Delayed Start. Then Priority Send is performed at the set time. In redial mode, it will be resent preferentially after the programmed redial interval.
8.7 Executing an Urgent Job (Priority Send) 4 Set Priority Send to On. Enter recipient’s Fax No. [ Fax No. ] Priority Send/Delayed Start Priority Send 5 6 Memory :100% Next Recipient Cancel Save Delayed Start Off Off On On Select Save. Dial a remote party, then press Start. Scanning and transmission begins. ● ● For details on how to dial a number, see “3.4 Dialing” (P. 27).
8.8 Transmitting Documents at a Programmed Time (Delayed Start) You can transmit documents at a programmed time. Use the Delayed Start feature to send documents during hours of the lowest telephone rates, such as evenings and weekends. ● ● ● ● ● You can set a time within 24 hours in 1 minute increments, but dates cannot be entered. The Delayed Start can be individually set for each Address Number. For details on how to register Address Numbers, see “9.3 Setting an Address Number” (P. 150).
8.8 Transmitting Documents at a Programmed Time (Delayed Start) 4 Set Delayed Start to On. Enter recipient’s Fax No. [ Fax No. ] Priority Send/Delayed Start Priority Send Memory :100% Next Recipient Cancel Save Delayed Start Off Off On On Start Time is indicated on the right side of the screen. 5 Select Start Time. Enter recipient’s Fax No. [ Fax No.
8.8 Transmitting Documents at a Programmed Time (Delayed Start) 8 Dial a remote party, then press Start. Scanning and transmission begins. When pressing the Start button after the specified time, the stored document will be transmitted at the specified time the next day. ● ● Using Additional Features 8 104 For details on how to dial a number, see “3.4 Dialing” (P. 27).
8.9 Transmitting Documents With Brief Information (Send Header) Send Header means that the machine automatically adds start of transmission, sender name, recipient, G3 ID and number of pages on the documents transmitted. This enables the receiver to confirm when and from whom the fax was sent.
8.9 Transmitting Documents With Brief Information (Send Header) 3 Select Send Header in the Send Options screen. Enter recipient’s Fax No. [ Fax No. ] Basic Features Memory :100% Scan Options Communication Mode G3 Auto Cover Note Off On-Hook/ Others Priority Send/ Delayed Start Priority Send : Off Delayed Start : Off Menu Send Options Recipient Print Sets 1 Set(s) Next Recipient Send Header On Transmission Report Off The Send Header screen is displayed. 4 Select On. Enter recipient’s Fax No.
8.10 Transmitting Documents With a Cover Page (Cover Note) The machine provides a Cover Note that is printed at the remote machine before printing the transmitted documents. It includes remote name, comment, sender name, fax number of this machine, the number of transmitted pages, date, and note. ● ● ● ● ● A Cover Note can be individually set for each Address Number. For details on how to register Address Numbers, see “9.3 Setting an Address Number” (P. 150).
8.10 Transmitting Documents With a Cover Page (Cover Note) 2 Display the Fax screen. Enter recipient’s Fax No. [ Fax No. ] Basic Features Scan Options Address Book A B C 3 Memory :100% Keyboard Send Options On-Hook/ Others Resolution Original Type Standard Text Fine Text & Photo Super-fine (400dpi) Photo Next Recipient Menu Lighter/Darker Super-fine (600dpi) Select Cover Note in the Send Options screen. Enter recipient’s Fax No. [ Fax No.
8.10 Transmitting Documents With a Cover Page (Cover Note) 6 Select Recipient’s Comment. Enter recipient’s Fax No. [ Fax No. ] Memory :100% Cancel Cover Note - Comment Recipient’s Comment (Off) Sender’s Comment (Off) Next Recipient Save The following comments are added to the top of the cover note. Fax Cover Note To : From : (Recipient Name in Address Book) The Cover Note - Comment - Recipient’s Comment screen is displayed. 7 Select On. Enter recipient’s Fax No. [ Fax No.
8.11 Remote Copy (Recipient Print Sets) This function allows you to transmit documents and print multiple copies of the document at the remote machine. For details on which machines are provided with the recipient print sets function, see “Appendix E Models Providing Relay Broadcast and Recipient Print Set Function” (P. 305). Procedure 1 Load documents. “2.2 Loading Documents” (P. 14) 2 Display the Fax screen. Enter recipient’s Fax No. [ Fax No.
8.11 Remote Copy (Recipient Print Sets) 5 Select or use the numeric keypad to specify number of print sets. Enter recipient’s Fax No. [ Fax No. ] Memory :100% Cancel Recipient Print Sets 1 Set (2-99) 2 Sets Multiple Sets Next Recipient Save 1 2 3 4 5 6 7 8 9 0 C Setting in the range 2 to 99 can be made in one account increments. 6 7 Select Save. Dial a remote party, then press Start. Scanning and transmission begins.
8.12 Preparing to Be Polled (Store for Polling) You can store documents in a polling box to allow a remote machine to poll your machine. This process is known as Store for Polling. The machine can be automatically set to delete polled documents after transmission. For details on setting this default value, see “9.8.7 Fax Control” (P. 192). Sending ote ine Rem mach Stored for polling cal Lo hine c ma Using Additional Features 8 8.12.1 Store the Document to Be Polled Procedure 1 Load documents.
8.12 Preparing to Be Polled (Store for Polling) 3 Select Store for Polling in the On-Hook/Others screen. Enter recipient’s Fax No. [ Fax No. ] Basic Features Memory :100% Scan Options Store for Polling Off Send Options On-Hook/ Others Next Recipient Menu Remote Mailbox Off Polling Off On-hook Manual Send/Receive F Code Off The Store for Polling screen is displayed. 4 Select Public Mailbox. Memory :100% Select where you want to save the documents.
8.12 Preparing to Be Polled (Store for Polling) 2 Select Store for Polling in the On-Hook/Others screen. Enter recipient’s Fax No. [ Fax No. ] Basic Features Memory :100% Scan Options On-Hook/ Others Send Options Menu Remote Mailbox Off Polling Off Store for Polling Off Next Recipient On-hook Manual Send/Receive F Code Off The Store for Polling screen is displayed. 3 Select Public Mailbox. Memory :100% Select where you want to save the documents.
8.12 Preparing to Be Polled (Store for Polling) ■When printing a document Select a document to be printed and select Print. Select the button to display the previous screen and select the button to display the next screen. When the Select All button is selected, all documents in the public Mailbox are selected. You can select either one document or all documents. Memory :100% Refresh Public Mailbox - Document List Number Doc No.
8.13 Retrieving a Document From Remote Machine(s) (Polling) Polling is a function that allows your machine to retrieve a document stored on remote terminal. You will be billed for the transmission fee. You can also poll several machines. This process is known as Multi-Polling. This function is available when using the Facsimile Service. ● ● Depending on the remote machine, the Polling feature may be unavailable.
8.13 Retrieving a Document From Remote Machine(s) (Polling) 2 Select Polling in the On-Hook/Others screen. Enter recipient’s Fax No. [ Fax No. ] Basic Features Memory :100% Scan Options Store for Polling Off F Code Off Send Options On-Hook/ Others Next Recipient Menu Remote Mailbox Off Polling Off On-hook Manual Send/Receive The Polling screen is displayed. 3 Select On. Enter recipient’s Fax No. [ Fax No.
8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) The machine can send/receive a confidential document through mailboxes on your machine and the remote machines. There are the following Remote Mailbox features: Receive in Mailbox Private Mailbox Send to Mailbox Retrieve from Mailbox Send to Mailbox Allows your machine to store a document in the mailbox of a remote fax terminal to enable output by the remote terminal.
8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) There are two methods for the Send to Mailbox and Retrieve from Mailbox operations: Fax signal method Unique signal method only for machines that have the Remote Mailbox feature. The G3 mode is available. DTMF method G3 facsimiles that allow Manual Send or Manual Receive provide the Remote Mailbox and Retrieve from Mailbox features.
8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) 2 Display the Fax screen. Enter recipient’s Fax No. [ Fax No. ] Basic Features Scan Options Address Book A B C 3 Memory :100% Keyboard Send Options On-Hook/ Others Resolution Original Type Standard Text Fine Text & Photo Super-fine (400dpi) Photo Next Recipient Menu Lighter/Darker Super-fine (600dpi) Select Remote Mailbox in the On-Hook/Others screen. Enter recipient’s Fax No. [ Fax No.
8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) 6 Use the numeric keypad to enter the Password and select Next. If a password has not been programmed, you do not need to use one. Then select the Next button without entering a password. Memory :100% Next Recipient Cancel Save Use the Numeric Keypad to enter the password. Remote Mailbox Remote Mailbox Number (Example: 001, 010, 100) Off On 001 Password 9 7 8 Next Select Save. Dial a remote party, then press Start.
8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) ● ● You can transmit to any machine that supports our DTMF system. The above dialing format can be registered in Address Number to enable dialing using an Address Number. For details on how to register Address Numbers, see “9.3 Setting an Address Number” (P. 150). Procedure 1 Load documents. “2.2 Loading Documents” (P. 14) 2 Display the Fax screen. Enter recipient’s Fax No. [ Fax No.
8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) ● F Code (sub-address) ● Password (when necessary) : 0 (Display F Code transmission) and the mail box number of this machine. : Password of the mailbox number of this machine. When transmitting to mailboxes on this kind of machine, we recommend using the fax signal method. Procedure 1 Load documents See “2.2 Loading Documents” (P. 14) 2 Display the Fax screen. Enter recipient’s Fax No. [ Fax No.
8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) 5 Enter the F Code with the numeric keypad, and select Next. Memory :100% Use the Numeric Keypad to enter the F Code. Next Recipient Cancel F Code Save F Code Off On 21100200201202203 Password Next 9 Example: F Code: 0123 (when the mailbox number is 123) On the left side of Password, is displayed. You can enter up to 20 digits for an F Code. 6 If necessary, enter the password on the numeric keypad then select Next.
8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) 8.14.4 Receive in Mailbox Documents received using Receive in Mailbox are stored in the mailbox. When a document is received in a mailbox, the Job in Memory indicator lights and a Mailbox Documents Report is printed. The Mailbox Documents Report includes the mailbox number and name. ● ● ● ● ● Receive in Mailbox in DTMF method is possible with this machine, but the only signals that can be received are numerals, ∗, and #.
8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) Procedure 1 Display the Fax screen. Enter recipient’s Fax No. [ Fax No. ] Basic Features Scan Options Address Book A B C 2 Memory :100% Keyboard Send Options On-Hook/ Others Resolution Original Type Standard Text Fine Text & Photo Super-fine (400dpi) Photo Select Polling in the On-Hook/Others screen.
8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) 5 Select On. Enter recipient’s Fax No. [ Fax No. ] Remote Mailbox Memory :100% Next Recipient Cancel Save Off On 6 Enter the Remote Mailbox Number of the other party using the numeric keypad and select Next. Memory :100% Next Recipient Cancel Save Use the Numeric Keypad to enter the Box No. Remote Mailbox Remote Mailbox Number (Example: 001, 010, 100) Off On 001 Password 9 Next is displayed to the left of the Password.
8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) 8.14.6 Retrieve From Mailbox (DTMF Method) For Retrieve from Mailbox, the password and the mailbox number for the remote machine are required. You cannot retrieve documents from multiple mailboxes by one polling. There are two methods of polling from mailbox by DTMP as follows: Polling from mailbox automatically The dialing format is as follows.
8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) 2 Select Keyboard to display the keyboard on the touch panel and enter the following format. Telephone number of remote machine ● ● 3 Mailbox number of remote machine Password for mailbox of remote machine Use the keyboard on the touch panel display to enter symbols like “!” or “∗”. For details on how to enter symbols, see “1.5 Entering Text” (P. 8). Input the password when required. Select Polling in the On-Hook/Others screen.
8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) 8.14.7 Retrieve From mailbox (F Code Method) When the other party's mailbox has been set, you can retrieve items from the mailbox by setting the F Code (sub-address) and the necessary passwords. When this machine retrieves items from the mailbox, check the F Code (subaddress) and the password in advance. Further, when retrieving items from the mailbox for this machine, transmit the following information to the other party.
8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) 3 Select On. Enter recipient’s Fax No. [ Fax No. ] Memory :100% Next Recipient Cancel Save F Code Off On 4 Enter the F Code with the numeric keypad, and select Next. Memory :100% Use the Numeric Keypad to enter the F Code. Cancel F Code Next Recipient Save F Code Off On 21100200201202203 Password Next 9 Example: F Code: 0123 (when the mailbox number is 123) On the left side of Password, is displayed.
8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) 7 Select Polling on the On-Hook/Others screen. Enter recipient’s Fax No. [ Fax No. ] Basic Features Memory :100% Scan Options Send Options On-Hook/ Others Menu Remote Mailbox Off Polling Off Store for Polling Off Next Recipient On-hook Manual Send/Receive F Code Off The Polling screen is displayed. 8 Select On, and then select Save. Enter recipient’s Fax No. [ Fax No.
8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) 2 Display the Fax screen. Enter recipient’s Fax No. [ Fax No. ] Basic Features Scan Options Address Book A B C 3 Memory :100% Keyboard Send Options On-Hook/ Others Resolution Original Type Standard Text Fine Text & Photo Super-fine (400dpi) Photo Next Recipient Menu Lighter/Darker Super-fine (600dpi) Select Store for Polling in the On-Hook/Others screen. Enter recipient’s Fax No. [ Fax No.
8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox) 6 Select the Private Mailbox to store the polling documents. Select the button to display the previous screen and select the button to display the next screen. You can directly access a Private Mailbox by entering a three-digit mailbox number in the Go to from the numeric keypad. Memory :100% Select Private Mailbox.
8.15 Sorting Received Documents Into Mailbox (Box Selector) Received documents can be sorted and stored in specified Mailboxes according to the telephone number of the person who transmitted them (Sender’s telephone number) or the line on which they were received. To use the Box Selector function, you must register a method for sorting documents into Mailboxes and then activate the Box Selector function. ● ● A setting must be made in the System Administration Mode to activate the Box Selector function.
8.16 Checking/Printing/Deleting Documents in Mailbox Documents stored in Mailboxes or Polling Boxes on this machine can be checked, printed and deleted. ● ● You can set the machine to automatically print out documents stored in Mailboxes. For details on how to make this setting, see “9.6 Creating a Mailbox” (P. 173). The Internet Services allow you to manipulate documents stored in the Mailboxes on the machine from your computer. Procedure 1 Press Job Status. The Job Status screen is displayed.
8.16 Checking/Printing/Deleting Documents in Mailbox If a password entry screen appears, enter the password and select the Confirm button. 4 Select Document List. Close Mailbox 001 002 HID HID2 2G 005 006 007 (Not in Use) 009 (Not in Use) 010 (Not in Use) (Not in Use) 003 (Not in Use) 011 (Not in Use) 004 Go to (Not in Use) (001 - 200) 008 (Not in Use) 012 Document List (Not in Use) No. of Docs: 10 The Mailbox XXX screen is displayed (XXX indicates Mailbox number).
8.16 Checking/Printing/Deleting Documents in Mailbox 2 Check screen information and select Yes. Select the No button to return to step 1. Close Mailbox 001 No. Documents will be deleted after printing. Do you still want to print? Yes No ■When deleting a document 1 Select a document to be deleted and select Delete. Select the button to display the previous screen and select the button to display the next screen. When the Select All button is selected, all documents in the Mailbox are selected.
8.17 Transmitting with F Code (F Code Transmitting) Transmitting with F Code, the use of sub-addresses was standardized in T.30 (a transmission regulation) created by ITU-T, the transmission procedure set by a telecommunication advisory committee. Various functions can be used with other companies that use F Code through transmission between equipment with the F Code function. ● ● It is necessary to check the F Code of the other party’s machine in advance to use F Code method.
8.17 Transmitting with F Code (F Code Transmitting) ■Receive in Mailbox You can receive documents in this machine's mailbox from other parties by setting the F Code and necessary passwords. For details about receiving to the mailbox, see “8.14.4 Receive in Mailbox” (P. 125) ■Retrieve from Mailbox You can retrieve documents from a mailbox by setting the F Code and the necessary passwords when the other party's mailbox is set. For details about retrieving from a mailbox, see “8.14.
Setting up System Administration Mode (Fax Functions) 9 9.1 Overview of System Administration Mode (Fax Functions)............ 142 9.2 Entering Local Terminal Information .............................................. 145 9.2.1 9.3 How to Enter and Change .............................................. 146 Setting an Address Number........................................................... 150 9.3.1 Entry Method .................................................................. 153 9.3.
9.1 Overview of System Administration Mode (Fax Functions) The System Administration Mode is used for changing machine default values, image quality and machine status. Fax functions are set, entered or changed using the System Settings button and the Setup Menu button in the System Settings screen while in the System Administration Mode.
9.1 Overview of System Administration Mode (Fax Functions) The items for the fax functions that can be set are listed below. System Settings ■System settings consist of the following settings: Audio Tones, Printing Priority and Reports of Common Settings.
9.1 Overview of System Administration Mode (Fax Functions) Item Setting up System Administration Mode (Fax Functions) 9 144 Description Selection Screen Defaults Sets Fax screen settings. “9.8.5 Screen Defaults” (P. 186)” Features Defaults Sets the fax feature defaults. “9.8.6 Feature Defaults” (P. 188) Fax Control Sets fax transmission control. “9.8.7 Fax Control” (P. 192) Output Destination/File Destination Determines received doc - file destination settings.
9.2 Entering Local Terminal Information This section describes how to enter and change local terminal information. The items that can be entered and changed are listed below. Item Local Name Description Program the local machine with the local terminal name. When sending a fax the local name is displayed on the remote machine and recorded in the Activity Report of that machine. Note: The remote machine must support this feature to work.
9.2 Entering Local Terminal Information 9.2.1 How to Enter and Change Procedure 1 Press Password/System Settings. The System Setting screen or System Administrator - Password Entry screen is displayed. ● Setting up System Administration Mode (Fax Functions) 2 The System Administrator - Password Entry screen is displayed when a System Administrator password has been set. If a password has not been set, press the Password/System Settings button to display the System Settings screen.
9.2 Entering Local Terminal Information 5 Select the items to register and select Change Settings. Select the button to display the previous screen and select the button to display the next screen. Close Local Terminal Information Items Current Settings 1. Local Name (Not Set) 2. Company Logo (Not Set) 3. Machine Password (Not Set) 4. G3 Line 0 (Ext.) - Fax ID (Not Set) 5. G3 Line 0 (Ext.
9.2 Entering Local Terminal Information ■ 2. Company Logo 1 Use the keyboard on the screen and the numeric keypad to enter a sender’s name of up to 30 characters, and select Save. Save Cancel Alphanumeric Symbol a b c d e f g 1 2 3 Backspace h j j k l m n 4 5 6 Space o p q r s t u 7 8 9 Shift v w x y z 0 ■ 3.
9.2 Entering Local Terminal Information ■ 6. G3 Line 1 - Line Type 1 Select PSTN and select Save. 6.G3 Line 0 (Extension) - Dial Type Cancel Save PSTN PBX When all settings are completed, select Close repeatedly until the System Settings screen is displayed. 7 Select Exit. The machine is restarted and the screen displayed prior to operations appears.
9.3 Setting an Address Number This section describes how to enter and change Address Number. You can program frequently used facsimile numbers and recipients of the Internet Fax (iFAX) function into Address Numbers. Telephone numbers in Address Number can be searched in the Address Book in the Basic Features screen. Up to 500 Address Number locations can be registered. You can use other Address Number capabilities, by just entering an Address Number (fax number).
9.3 Setting an Address Number No. 8 Item Cover Note Description Default value Determines whether or not a Cover Note is to be attached. Off When attached, enter a comment under To (Recipient) or From (Sender). Comments must be programmed beforehand. For details on how to enter comments, see “9.5 Setting a Comment” (P. 171). Maximum Image Size Set Maximum Image Size to A3 / 11", B4 or A4 / 8.5" for the A3 / 11" remote machine as dictated by its maximum receiving document size.
9.3 Setting an Address Number ■Items that can be used in Create/Delete operations using recipients of Internet Fax (iFAX) function No. Item Description Default value 1 E-mail Address Addresses of up to 128 characters can be entered. Not Set 2 Recipient Name Names of up to 18 characters can be entered. Not Entered 3 Index Enter a alphanumeric character as an index, a key word that Not you can use in searching Address Numbers in the Address Entered List.
9.3 Setting an Address Number 9.3.1 Entry Method Fax Number Procedure 1 Press Password/System Settings. The System Settings screen or System Administrator - Password Entry screen is displayed. ● 2 Select Setup Menu. Close System Settings System Settings Setup Menu System Administrator Password Auditron Administration The Setup Menu screen is displayed. 3 Select Address Book. Close Setup Menu Mailbox Address Book Comment The Address Book screen is displayed.
9.3 Setting an Address Number 4 Select the Address Numbers to enter and select Create/Delete. Select the button to display the previous screen and select the button to display the next screen. You can directly access an Address Number by entering a three-digit Address Number in Go to with the numeric keypad. Close Address Book Address No.
9.3 Setting an Address Number ■ 1. Fax Number 1 Use the keyboard on the screen and the numeric keypad to enter a Fax Number of up to 128 digits and select Save. Cancel Alphanumeric Symbol Save A B C D E F G 1 2 3 Backspace H I J K L M N 4 5 6 Space O P Q R S T U 7 8 9 Shift V W X Y Z 0 Tone(:) ■ 2. Recipient Recipient Name of up to 18 characters and select Save.
9.3 Setting an Address Number ■ 6. Communication Mode 1 Select G3 Auto and select Save. Cancel 4. Communication Mode Save G3 Auto F4800 ■ 7. Resolution 1 Select Panel, Standard, Fine, Super-fine (400dpi) and Super-fine Setting up System Administration Mode (Fax Functions) 9 156 (600dpi) and select Save. Cancel 6.Resolution Panel Save Super-fine (400dpi) Standard Super-fine (600dpi) Fine ■ 8. Cover Note 1 Select Off or On and select Save. Cancel 7.
9.3 Setting an Address Number 3 Select Recipient’s Comment. Cancel 8.Cover Note - Comment Recipient's Comment (Off) Fax Cover Note To: Sender's Comment (Off) Save The following comments are added to the top of the cover note. ( Recipient's name in Address Book ) From: The 8. Cover Note - Recipient’s Comment screen is displayed. 4 Select On and select a comment from No. comment. Select the button to display the previous screen and select the Cancel Save No.
9.3 Setting an Address Number 2 Select On when Delayed Start is to be used. Cancel 9.Delayed Start Save Off On 3 Select AM or PM and enter the Start Time with , then select Save. Cancel 9.Delayed Start Save Start Time Setting up System Administration Mode (Fax Functions) 9 158 Off On (1-12) 9 (00-59) 00 AM PM When the 24-hour clock is used the AM button and the PM button are not displayed. ■ 11. Remote Mailbox 1 Select Off or On. 10.
9.3 Setting an Address Number 3 Enter the three-digit box number of Remote Mailbox Number using the numeric keypad and select Next. Cancel 10.Remote Mailbox Off Remote Mailbox Number (Example:001,010,100) 001 On Password Save Next 9 is displayed to the left of the Password. 4 If required, enter the Password using the numeric keypad and select Next. Cancel 10.Remote Mailbox Off Remote Mailbox Number (Example:001,010,100) 001 On Password Save Next 9 5 Select On. ■11.
9.3 Setting an Address Number 3 Enter the F Code with the numeric keypad, and select Next. Cancel 12. F Code Save F Code Off On 21100200201202203 Password Next 9 Example: F Code: 0123 (when the mailbox number is 123) On the left side of Password, is displayed. You can enter up to 20 digits for an F Code. Setting up System Administration Mode (Fax Functions) 9 4 If necessary, enter the password on the numeric keypad then select Next.
9.3 Setting an Address Number 3 Enter the two-digit number for the Relay Station ID using the numeric keypad and select Enter/Change Recipients. Cancel 11.Relay Broadcast Off Relay Station ID (01-99) Save Enter/Change Recipients (Not Set) 01 On The Relay Station ID is the Address Number of the initiating station (your machine) that is registered at the remote machine.
9.3 Setting an Address Number 8 Select Close. The machine is restarted and the screen displayed prior to operations appears. Recipient of the Internet Fax (iFAX) Procedure 1 Press Password/System Settings. The System Settings screen or the System Administrator - Password Entry screen is displayed. Setting up System Administration Mode (Fax Functions) 9 162 ● ● 2 The System Administrator - Password Entry screen is displayed when a System Administrator password has been set.
9.3 Setting an Address Number 4 Select the Address Number to enter and select Create/Delete. Select the button to display the previous screen and select the button to display the next screen. You can directly select an Address Number by entering a three-digit Address Number in Go to using the numeric keypad. Close Address Book Address No.
9.3 Setting an Address Number ■ 2. Recipient Name 1 Use the keyboard on the screen and the numeric keypad to enter a Recipient Name of up to 18 characters and select Save. Cancel Alphanumeric Symbol a b c d e f g h j j k l m n o p q r s t u v w x y z Save 1 2 3 Backspace 4 5 6 Space 7 8 9 Shift 0 ■ 3. Index Setting up System Administration Mode (Fax Functions) 9 1 Use the keyboard on the screen and the numeric keypad to enter one character and select Save.
9.3 Setting an Address Number ■ 6. Maximum Image Size 1 Select A3, A4 or B4 and select Save. Cancel 6.Maximum Image Size Save A3 A4 B4 ■ 7. iFAX Profile 1 Select TIFF-S, TIFF-F or TIFF-J and select Save. Save TIFF-S TIFF-S is a standard format for Internet fax(iFax). Select TIFF-S when sending A4 document size with Standard or Fine Resolution. TIFF-F Use TIFF-F or TIFF-J to send larger documents up to A3 size with Super-fine Resolution. TIFF-J This feature is not available for Fax recipients.
9.3 Setting an Address Number 9.3.2 Changing/Deleting Numbers Entered Address The following example uses fax numbers registered in Address Numbers. The same procedure is also used for Address Numbers storing mail addresses. Procedure 1 Press Password/System Settings. The System Settings screen or System Administrator - Password Entry screen is displayed.
9.3 Setting an Address Number 4 Select the Address Numbers to change or delete and select Create/ Delete. Select the button to display the previous screen and select the button to display the next screen. You can directly access an Address Number by entering a three-digit Address Number in Go to using the numeric keypad. Close Address Book Address No.
9.3 Setting an Address Number ■Deleting all entered items 1 Select Reset All Settings. Close Address Number 001- Create/Delete (iFax) Items Current Settings 1.E-mail Address ( (Not Set) 2.Recipient Name (Address Not Enterd) 3.Index (Address Not Enterd) 4.Communication Mode (Address Not Enterd) 5.Resolution (Address Not Enterd) Reset All Settings 1/2 Change Settings A confirmation screen is displayed. 2 Check screen information and select Yes.
9.4 Setting a Group Dial Up to 50 destinations can be entered as a Group Send for Broadcast Send. You must program the Address Numbers beforehand. One group dial number can contain up to 20 Address Numbers. The wildcard “∗” can be used. For details on how to enter Address Numbers, see “9.3 Setting an Address Number” (P. 150). Procedure 1 Press Password/System Settings. The System Settings screen or System Administrator - Password Entry screen is displayed.
9.4 Setting a Group Dial 4 Select the Group numbers to enter and select Create/Delete. Select the button to display the previous screen and select the button to display the next screen. Close Group Send Group(Total) Address Number #01 (0) (Not in Use) #02 (0) (Not in Use) #03 (0) (Not in Use) #04 (0) (Not in Use) #05 (0) (Not in Use) 1/10 Create/Delete The Group #NN - Create/Delete screen is displayed. (NN indicates group number.
9.5 Setting a Comment You can enter comments for use on a Cover Note. Up to 50 comments each containing a total of 18 characters can be entered. Procedure 1 Press Password/System Settings. The System Settings screen or System Administrator - Password Entry screen is displayed. ● ● Select Setup Menu. Close System Settings System Settings Setup Menu System Administrator Password Auditron Administration The Setup Menu screen is displayed. 3 Select Comment.
9.5 Setting a Comment 4 Select the number of the Comment to enter and select Create/Delete. Select the button to display the previous screen and select the button to display the next screen. Close Comment No. Comment 1 (Not in Use) 2 (Not in Use) 3 (Not in Use) 1/10 4 (Not in Use) Create/Delete 5 (Not in Use) A screen for entering comments is displayed.
9.6 Creating a Mailbox A mailbox must be created before you can use Remote Mailbox or sort received documents into mailboxes. Documents of the Mailbox Fax Receive or Private Polling are stored in the Mailbox. This is convenient for differentiating between received documents and documents to be transmitted (Private Polling). You can program a Password and a Mailbox Name and processing method for stored documents (Mailbox Options). The machine has 200 mailboxes you can use.
9.6 Creating a Mailbox ● ● 2 The System Administrator - Password Entry screen is displayed when a System Administrator password has been set. If a password has not been set, press the Password/System Settings button to display the System Settings screen. If the System Administrator - Password Entry screen is displayed, enter the password. The System Settings screen appears when the System Settings button is selected after entering a password. Select Setup Menu.
9.6 Creating a Mailbox The New Mailbox-Assign Password screen is displayed. Cancel New Mailbox-Assign Password Save Password Off On Do not enter a Password when a Mailbox for forwarding mail is to be registered. 5 Enter a Password. Select On and use the numeric keypad to enter a Password of up to 20 digits and select Save. When you make an entry mistake, press the Clear (C) button and enter again.
9.6 Creating a Mailbox ■ 1. Mailbox Name Determines the name used for a Mailbox. Up to 10 characters can be used in the name. Save Cancel Alphanumeric Symbol a b c d e f g 1 2 3 Backspace h j j k l m n 4 5 6 Space o p q r s t u 7 8 9 Shift v w x y z 0 For details on how to enter characters, see “1.5 Entering Text” (P. 8). ■ 3.
9.6 Creating a Mailbox If a Local Terminal is set for the Forward recipient Using the Mailbox Options, documents are stored in the same box and an infinite loop may be generated depending on the setup of the Box Selector function among others. ● ● Mail (but not a fax document) received in a Mailbox cannot be printed or forwarded using the Using the Mailbox Options. The mail is saved in the Mailbox. The Monitor Report about the transmitted fax document is not printed out. ■ 5.
9.7 Programming Sort to Mailbox (Box Selector Entry) This section describes how to set the sorting method of the Box Selector function that sorts received documents into specified Mailboxes. Sorting can be performed by incoming line. For details on the sorting function, see “8.15 Sorting Received Documents Into Mailbox (Box Selector)” (P. 135). 9.7.1 Documents Sorted by Incoming Line When sorting by incoming line is specified, received documents are stored in mailboxes specified by incoming line.
9.7 Programming Sort to Mailbox (Box Selector Entry) 3 Select Fax Mode Settings. Close System Settings Common Settings Copy Mode Settings Network Settings Print Mode Settings Scan Mode Settings Fax Mode Settings The Fax Mode Settings screen is displayed. 4 Select Output Destination/File Destination.
9.7 Programming Sort to Mailbox (Box Selector Entry) 7 Select On. 1.Line 0 (Extension) - File Destination Cancel Save Off On 8 Enter the three-digit Mailbox Number for storing documents using the numeric keypad. 1.Line 0 (Extension) - File Destination Setting up System Administration Mode (Fax Functions) 9 180 Off Cancel Save Mailbox Number 2 On 9 10 11 Select Save. 12 Select Exit. Select Close repeatedly until the System Settings screen is displayed.
9.8 Other Items This section describes the following settings that can be set using the System Settings button in the System Administration Mode. Common Settings ● ● ● Audio Tones Printing Priority Reports Fax Mode Settings ● ● ● ● ● For details on Local Terminal Information, see “9.2 Entering Local Terminal Information” (P. 145), for details on File Destination-Line Setup in the Output Destination/File Destination screen, see “9.7 Programming Sort to Mailbox (Box Selector Entry)” (P. 178). 9.8.
9.8 Other Items 2 Select System Settings. Close System Settings System Settings Setup Menu System Administrator Password Auditron Administration The System Settings screen is displayed. 3 Setting up System Administration Mode (Fax Functions) 9 Select the buttons on the screen repeatedly until the item to set appears.
9.8 Other Items 9. Line Monitor Volume Determines whether the telephone line tone sounds from the speaker of the machine itself until a telephone call is connected to a remote machine. This is useful when using a facsimile information service without picking up the handset. You can select Off, Loud, Normal and Soft. The default value is Normal. 10. Ringing Volume Determines the ringing tone volume when an incoming telephone call is received. You can select Off, Loud, Normal and Soft.
9.8 Other Items Referring to the table below, use the numeric keypad to enter the desired value. Default values 48 is No priority. Setting value 9.8.4 Setting up System Administration Mode (Fax Functions) 9 184 Description 18 Take priority 28 Second in order of priority 38 Third in order of priority 48 No priority Reports Sets the printing of reports. This section describes only fax functions. For details on each report, see “Chapter 10 Reports/Lists” (P. 203).
9.8 Other Items 2. Activity Report You can determine whether or not an Activity Report is to be printed out automatically for every 100 transactions. Referring to the table below, use the numeric keypad to enter the desired value. The default values 0 is Off. Setting value Description 0 Off 1 On 3. Transmission Report-Undeliver Setting value Description 0 Off 1 On 4. Transmission Report-Canceled You can determine whether or not a Transmission Report-Canceled is to be printed out automatically.
9.8 Other Items 6. Broadcast/Multi-poll Report You can determine whether or not a Broadcast/Multi-Poll Report is to be printed out automatically. Referring to the table below, use the numeric keypad to enter the desired value. The default value 1 is On. Setting value Description 0 Off 1 On 7. Relay Broadcast Report Setting up System Administration Mode (Fax Functions) You can determine whether or not a Relay Broadcast Report is to be printed out automatically and where it is printed out.
9.8 Other Items Close Screen Defaults Items Current Settings 1. Fax Screen Default 0 2. Address Book Default 1 3.Transmission Screen 0 Change Settgins 1. Fax Screen Default This function determines whether the Basic Features screen or the Address Book is to be displayed when the Fax screen appears. Referring to the table below, use the numeric keypad to enter the desired value. The default value 0 is the Basic Features screen.
9.8 Other Items 9.8.6 Feature Defaults This function sets the fax feature defaults. The machine returns to the default values set here when the power is turned on, the machine returns from the Power Saver mode or when the Clear All button is pressed. It is a good idea to customize frequently used functions to save operating time. The following settings can be made using the Feature Defaults commands.
9.8 Other Items 2. Original Type This function allows you to set the default value for Original Type in the Basic Features screen. Referring to the table below, use the numeric keypad to enter the desired value. The default value 0 is Text. For details on Original Type, see “3.1.2 Original Type” (P. 21). Setting value Description 0 Text 1 Photo 2 Text & Photo This function allows you to set the default value for Lighter/Darker in the Basic Features screen.
9.8 Other Items 5. Communication Mode This function allows you to set the default values for the Communication Mode in the Send Options screen. Referring to the table below, use the numeric keypad to enter the desired value. The default value 2 is G3 Auto. For details on the Communication Mode, see “3.3 Selecting a Communication Mode (Communication Mode)” (P. 25). Setting value 2 Setting up System Administration Mode (Fax Functions) 9 190 Description G3 Auto 6.
9.8 Other Items 8. iFAX Profile This item is displayed when the Internet Fax (iFAX) function is used. The default value of the iFAX Profile can be set in the On-Hook/Others screen. Use the numeric keypad to enter values as shown in the table below. The default value 0 is TIFF-S. For details on iFAX Profile, see “13.3.2 Settings That are Configurable During an Outgoing iFax Transmission” (P. 273).
9.8 Other Items 9.8.7 Fax Control This function determines fax transmission control. The following settings can be made using the Fax Control settings. Close Fax Control Items Current Settings 1. Activation of Line 0 (Ext.) 0 2. Send Header - Polling 1 3. Document for Polling 0 4. Rotate 90 1 5. Sender ID 1 1/5 Change Settings Close Fax Control Setting up System Administration Mode (Fax Functions) Items Current Settings 6. Redial Attempt 5 7. Redial Interval 1 8.
9.8 Other Items 2. Send Header-Polling This function determines whether or not the Send Header is to be added to a Document for Public Polling. Referring to the table below, use the numeric keypad to enter the desired value. The default value 1 is On. For details on Store for Polling, see “8.12 Preparing to Be Polled (Store for Polling)” (P. 112).
9.8 Other Items 6. Redial Attempt When the line is busy, the machine can redial automatically. Sets the number of redialing attempts. Referring to the table below, use the numeric keypad to enter the desired value. The default value varies depending on the country. To use this item, it must be set by an engineer. This item does not function in some countries.
9.8 Other Items 10. Auto Switch Time This function sets how many times the machine rings for incoming before fax communication is started. When an incoming call is from a telephone, pick up the handset or external telephone (option) within the set time to speak with the remote party. If you hear a facsimile tone, press the Manual Receive button. Use the numeric keypad to enter the desired value. A value from 0 up to 9 times can be set in 1 time increments. The default value varies depending on the country.
9.8 Other Items 13. Auto Reduce on Receipt If the document length exceeds the length of the loaded paper but is within the value set in the Border Limit feature, the machine reduces and reproduces an image onto a single page. We recommend setting this feature with the Boarder Limit feature. If this feature is set to Off and the document length exceeds the paper length, image loss may occur. Referring to the table below, use the numeric keypad to enter the desired value. The default value 1 is Auto Reduce.
9.8 Other Items 16. 2 Sided Printing This function allows the machine to print received documents (included iFAX received document) or reports onto both sides of a sheet. This is effective in saving paper. Referring to the table below, use the numeric keypad to enter the desired value. The default value 0 is Off. Some data may not permit you to print on both sides of a sheet even when this function is set to On. Setting value Description 0 Off 1 On 17. Doc.
9.8 Other Items 20. Selector - Line Setup This function determines whether or not Selector - Line Setup is to be used. Referring to the table below, use the numeric keypad to enter the desired value. The default value 0 is Off. For details on the Selector, see “8.15 Sorting Received Documents Into Mailbox (Box Selector)” (P. 135). Setting value Setting up System Administration Mode (Fax Functions) 9 198 Description 0 Off 1 On 21.
9.8 Other Items 9.8.8 Output Destination-Line Setup When the output module option is installed, it is possible to set output destination by incoming line, mail (Internet Fax (iFAX) received document and received mail document) and mailbox print doc. This item is not indicated unless an output module option is installed. The following settings can be made using the Output Destination-Line Setup settings. Close Output Destination - Line Setup Current Settings 1. Line 0 (Extension) 0 2. Line 1 0 3.
9.8 Other Items 9.8.9 Reduce/Enlarge Presets Select the ratio displayed in Preset % in Reduce/Enlarge in the Scan Options screen. You can assign any ratio to the seven buttons other than the button100% button and the Auto % button. Set the most frequently used ratios to save time. For details on Reduce/Enlarge, see “8.4 Scanning Documents at a Specified Size/Ratio (Reduce/ Enlarge)” (P. 93). The following settings can be made using the Reduce/Enlarge Preset.
9.8 Other Items 9.8.10 Setting Scan Size Defaults This function selects the size displayed in Scan Size in the Scan Options screen. You can assign any scan size to the 11 buttons other than the Auto Size Detect button. For details on Scan Size, see “8.2 Specifying Document Size for Transmission (Scan Size)” (P. 87). The following settings can be made using the Scan Size Defaults. Close Scan Size Defaults Current Settings 1. Scan Size 1 A3 2. Scan Size 2 A4 3. Scan Size 3 A4 4. Scan Size 4 A5 5.
9.
10 Reports/Lists 10.1 Report/List Types ........................................................................... 204 10.2 Printing Reports and Lists.............................................................. 206 10.2.1 Guide Print Operation ..................................................... 206 10.2.2 Printing Reports and Lists Automatically ........................ 207 10.2.3 Printing a Transmission Report....................................... 208 10.3 Extended Features Settings List ....
10.1 Reports/Lists 10 Report/List Types The machine prints the following reports and lists that provide information about the status of communication or settings. This section describes reports and lists for the fax feature. Reports/Lists Description When printed Extended Features Settings List Status of fax and scanner functions set in the System Administration Mode. ● Manually when specified. “10.3 Extended Features Settings List” (P.
10.1 Report/List Types Reports/Lists Description When printed State of domains allowed to receive transmissions registered by the Internet Fax (iFAX) function. ● Manually when specified. Settings List Machine hardware configuration, network information and other configuration states. ● Manually when specified. Job History Report History of printing, scanning and fax transmission and reception. ● After 50 jobs (setting required). Manually when specified. The contents of registered mailbox.
10.2 Printing Reports and Lists This section describes methods for manually printing reports and lists. Reports/Lists For details on reports and lists that are automatically printed, see “10.2.2 Printing Reports and Lists Automatically” (P. 207). Reports and lists that are manually printed are listed below. For details on how to print reports, using the Job Status button and the Fax Mode Settings button in the Print Report/ List screen.
10.2 Printing Reports and Lists 2 Select Print Report/List in the Meter/Print Report screen. Meter/ Print Report Consumables Reports/Lists Machine Status Faults Billing Meter Print Report/List The Print Report/List screen is displayed. 3 Select the report or list you wish to enter and press Start. 10 The selected reports and lists are printed.
10.2 Printing Reports and Lists 10.2.3 Printing a Transmission Report Reports/Lists Use the following procedure to print a Transmission Report when a transmission is completed normally. ● 10 ● When a transmission does not end normally and a Transmission Report is set to On, a “Fail to send: Pass this report to the sender.” message is printed. The Transmission Report cannot be printed even when it is set to On using the Internet Fax (iFAX) function and the Fax gateway function is used.
10.2 Printing Reports and Lists 3 Select On. Transmission Report Off On 4 Select Save. Memory :100% Next Recipient Cancel Save This feature automatically prints a report after each fax transmission indicating the transmission result Reports/Lists Enter recipient’s Fax No. [ Fax No.
10.3 Reports/Lists 10 Extended Features Settings List Settings can be confirmed in the Extended Features Settings List. The items that can be checked are listed below. ● Fax Screen Defaults ● Fax Features Defaults ● Fax Control ● Received Document File Destination ● Reduce/Enlarge Presets ● Scan Size Defaults For details on each item, see “9.8 Other Items” (P. 181). This report can be printed manually. For details on how to print, see “10.2.1 Guide Print Operation” (P. 206).
10.4 Address Book ● ● Reports/Lists The Address Book allows you to check Address Number registration, relay station setup and groups. When you specify a range of Address Numbers at printing, the specified numbers in the Address Book (three pages) and the Relay Station List. Each page contains information for 50 Address Numbers. When you select a group, the Group and Sub-dial List are printed.
10.5 Comment List Reports/Lists The Comment List allows you to check the comments used in Cover Notes. This report can be printed manually. For details on how to print, see “10.2.1 Guide Print Operation” (P. 206). For details on Cover Note, see “8.10 Transmitting Documents With a Cover Page (Cover Note)” (P. 107), for details on entering comments, see “9.5 Setting a Comment” (P. 171). Item 10 212 Description No. Consecutive numbers from 1 to 50 are displayed.
10.6 Box Selector List For details on the sorting function, see “8.15 Sorting Received Documents Into Mailbox (Box Selector)” (P. 135). ■Box Selector by Line Type Item Description No. Consecutive numbers from 1 to 5 are displayed. Line Lines 1 to 5 are displayed. Box Number The Mailbox number and the box name that has been set are displayed. Reports/Lists You can check the condition of the Mailbox distribution function settings on the Box Selector List. This report can be printed manually.
10.7 Reports/Lists 10 Activity Report The Activity Report allows you to check whether documents have been transmitted and received successfully. Remote terminal names and status can be recorded separately for outgoing and incoming.
10.7 Activity Report Item Description The serial numbers for transmissions is shown. Doc. Job numbers that the machine automatically assigned to documents when the documents were received. Remote Station Information on recipient to which transmission is made is recorded in the following order of priority. ■Transmitting (speed dialing) 1 2 3 4 5 Recipient Remote terminal name G3 ID (including spaces) Tel No. Communication mode EC (or G3, SG3) Reports/Lists No.
10.7 Activity Report Item Reports/Lists Contents Description The information about the communication is indicated here. See the Note field at the bottom of the report for a list of abbreviations and their definitions.
10.8 Transmission Report Whether the report is printed depends on the settings in the Transmission Report. See the following table to obtain the required specification. Setting Transmission Report (Transmission failed) Auto Print On Auto Print Off ● ● ● ● ● Reports/Lists The Transmission Report allows you to confirm documents and transmission results. When a transmission ends successfully, a Transmission Report is printed.
10.8 Transmission Report Item Reports/Lists 10 Description Document Size The size of the first page of documents transmitted is printed on one of the following page sizes: ● A3S, A4S, B4S, B5S, A4L, B5L, A5S, 11"×17"S, 8.5"×14"S, 8.5"×11"S, 8.5"×11"L Image A reduced image of the first page of documents is printed. Total Pages Scanned The number of document pages is shown. Total Pages Sent The number of document pages transmitted is shown. No. The serial numbers for transmissions is shown.
10.8 Transmission Report Item Description The mode used for the communication is shown here. There are three modes; G3, EC and SG3 (Super G3). (This field is blank if a mode other than these was used.) Contents The information about the communication is indicated here. Refer to the Note field at the bottom of the report for a list of abbreviations and their definitions.
10.8 Transmission Report ■When transmitting Internet Fax (iFAX) Reports/Lists 10 Item Description Start time The time and date of the transmission are recorded. Recipient Information The recipient information of the other party is recorded. Document No. Job numbers that the machine automatically assigned to documents when the documents were received. Result Either of the following is recorded depending on the transmission result. ■When the transmission succeeded: “Document has been sent.
10.9 Broadcast/Multi-Poll Report ● ● ● The Broadcast Report and the Multi-Poll Report are not identical. They are printed separately. Both the size and image of the first page of the documents are printed on the Broadcast Report only. When a Broadcast send operation is made to both normal fax transmission destinations and to Internet Fax (iFAX) transmission destinations, the report is printed when all transmissions are completed.
10.9 Broadcast/Multi-Poll Report Item Description Reports/Lists No. The serial numbers for transmissions is shown. Doc. Job numbers that the machine automatically assigned to documents when the documents were received. Remote Station Information on recipient to which transmission is made is recorded in the following order of priority. ■Transmitting (speed dialing) 1 2 3 4 5 10 Recipient Remote terminal name G3 ID (including spaces) Tel No.
10.9 Broadcast/Multi-Poll Report Item The information about the communication is indicated here. Refer to the Note field at the bottom of the report for a list of abbreviations and their definitions.
10.10 Reports/Lists 10 Relay Broadcast Report The Relay Broadcast Report allows you to check the Relay Broadcast results. The Relay Broadcast Report is printed when set to print automatically. It cannot be printed manually. When set to print automatically, it is printed automatically after a Relay Broadcast operation.You can also have the report transmitted to the initiating station. For details on settings, see “10.2.2 Printing Reports and Lists Automatically” (P. 207). Item Description No.
10.10 Relay Broadcast Report Item Description The mode used for the communication is shown here. There are three modes; G3, EC and SG3 (Super G3). (This field is blank if a mode other than these was used.) Contents The information about the communication is indicated here. Refer to the Note field at the bottom of the report for a list of abbreviations and their definitions.
10.11 Reports/Lists 10 The Mailbox Documents Report allows you to check whether or not documents are stored in the mailbox memory. The Mailbox Documents Report is printed automatically. It cannot be printed manually. When set to print automatically, it is automatically printed when documents are stored in the Mailbox. For details on settings, see “10.2.2 Printing Reports and Lists Automatically” (P. 207).
10.12 Stored Documents List ■Mailbox Size Item Description Size Used Mailbox capacity is recorded. Free Space Mailbox free capacity is recorded. ■Incompleted Jobs Item Reports/Lists The Stored Documents List displays a list of uncompleted jobs (documents and polling documents that were not transmitted or received) stored in the Mailbox. This report can be printed manually. For details on how to print, see “10.2.1 Guide Print Operation” (P. 206). 10 Description Doc. No.
10.12 Stored Documents List Item Reports/Lists Document Information The content and state of documents, the information about the mailbox, and the information about redialing are recorded. These data may be recorded redundantly. Received document ...A received document. Direct fax....................A document being received directly transmitted from a PC to a fax. Transmission..............A document specified for transmission. Broadcast...................
Troubleshooting 11 11.1 Troubleshooting.............................................................................. 230 11.1.1 Problems With Transmission........................................... 230 11.1.2 Problems With Reception ............................................... 231 11.1.3 Other Problems............................................................... 231 11.2 Error Code List...............................................................................
11.1 Troubleshooting Troubleshooting This section covers problems you may encounter in using the facsimile functions of this machine and offers possible solutions for correcting them. If you experience a malfunction or problem with your machine after consulting the following troubleshooting tables to determine the cause and what measures to take, contact our Customer Support Center. 11.1.
11.1 Troubleshooting 11.1.2 Problems With Reception Countermeasures “Load paper” message dis- Load paper if the paper tray is empty. played? “Paper jam” message dis- Remove jammed paper if necessary. played? Modular jack connection Connect the modular jack correctly. “1.3 Telephone Line Connectors” (P. 4) Set to Manual Receive? Carry out a Manual Receive operation or select Auto Receive. Troubleshooting Items to check 11 “6.1 Reception Mode” (P.
11.1 Troubleshooting Status Troubleshooting 11 The touch panel display is dark. The telephone continues to ring. Items to check Countermeasures Is the Power Saver button on? The machine is in a power save mode. Press the Power Saver button or any other button to exit this mode. Is the Brightness Adjustment Dial set too low? Use the Brightness Adjustment Dial to adjust display brightness. Power off? Turn the power on. Set to Manual Receive? Select Auto Receive. “6.1 Reception Mode” (P.
11.1 Troubleshooting Status The document from the sender may be longer than the set sizes, or the sender’s scanner stretched the document when it was scanned. Countermeasures Auto Reduce on Receipt and Border Limit can be combined on this machine for when documents, like those described in the items on the left, are received. Auto Reduce on Receipt On Off When border limits are not exceeded The document is automatically reduced and output as one page.
11.2 Error Code List This section describes the status code displayed in the Activity Report, other reports and how to perform diagnostics. If the problem persists, contact our Customer Support Center. Troubleshooting 11 For details on the Activity Report, see “10.7 Activity Report” (P. 214) and for details on the Transmission Report, see “10.8 Transmission Report” (P. 217). Error Code Status and countermeasures 016-764 Could not connect to the SMTP server. Contact the SMTP server administrator.
11.2 Error Code List Error Code Status and countermeasures Transmission can not be made because the telephone number is not correct. Check the telephone number of the remote machine and transmit again. Customers who use G3 DP (Dial Pulse) should check if the dialed number contains ∗ or #. 083-702, 083-714, 084-507 The other party terminated the transmission. There is nothing wrong with this machine. Call the other party to check the status of the remote machine, then transmit again.
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12 Direct Transmission of Faxes From a Computer 12.1 Overview ........................................................................................ 238 12.2 Direct Faxing .................................................................................. 239 12.3 Entering Recipient List ................................................................... 243 12.3.1 Entering Fax Recipient Information Directly ................... 243 12.3.2 Importing From Fax Recipient Data .............................
Direct Transmission of Faxes From a Computer 12 238 12.1 Overview You can facsimile documents created in a computer program directly from your PC in the same way you would print a document. This is known as the direct faxing. To send extremely high resolution A3-sized document (600 × 600 dpi), you need to install the 128MB Memory Kit (option).
This section describes how to directly transmit documents made in a computer application to a fax machine. As in printing, properties displayed during transmission and functions can be adjusted in the property screen of the fax printer icon installed on the computer. On-line Help is used in the same way as the printer driver. The following describes the operating procedures using Windows 98 WordPad. ● ● The operations performed in the Property screen depend on the application.
12.2 Direct Faxing Direct Transmission of Faxes From a Computer 12 4 Select the necessary settings on the Fax and other tabs, and then click OK to close the printer properties dialog box. 5 The Print dialog box is displayed and click OK. The Fax Recipient dialog box appears. 6 Enter the fax recipient to Recipient List. There are a few ways to do this.
12.2 Direct Faxing Click to display the Recipient Information dialog box of the selected recipient. Particulars shown will include those that have been entered when creating the fax recipient like name, company, fax number, telephone number, e-mail address. This button will not be available for fax recipients whose particulars are entered directly on the Fax Recipient dialog box. Direct Transmission of Faxes From a Computer ■Recipient Info. 12 ■Comm.
12.2 Direct Faxing Direct Transmission of Faxes From a Computer 12 242 8 The Fax Job Confirmation dialog box appears. Check that the Recipient Information is correct and then click OK to send the fax job. To cancel the job, click Abort. If you wish to send the fax at a later time, check the check box, Delayed Send, and then enter the required hour and minute at Time.
You can enter fax recipient information to the Recipient List on the Fax Recipient dialog box in the following ways: ● entering fax recipient information directly ● importing from fax recipient data ● importing from fax phonebook entries Fax recipients can be individuals or groups to whom the fax is to be sent. This section describes operating procedures using Windows 98. Direct Transmission of Faxes From a Computer 12.3 Entering Recipient List 12 12.3.
12.3 Entering Recipient List Direct Transmission of Faxes From a Computer You can enter up to 30 characters here, including numbers, letters and “-” (which represents pause) for a fax number. Characters that cannot be entered include “[“, ”]”, “{“, ”}”, “|”, “~”, “,” and spaces. All letters entered will be displayed in upper case. When dialing the fax number, the letters will be translated into numbers as follows: 1, ABC → 2, DEF → 3, GHI → 4, JKL → 5, MNO → 6, PQRS → 7, TUV → 8, WXYZ → 9.
12.3 Entering Recipient List Registered recipient data can be imported. Procedure 1 On the Fax Recipient dialog box, click Import To List. The Import Fax Recipient Data dialog box appears. 2 12 From Data Type, select one of the following options and then proceed to the respective step stated for each option: ● ● ● 3 Direct Transmission of Faxes From a Computer 12.3.
12.3 Entering Recipient List Direct Transmission of Faxes From a Computer From the Address Book dialog box, select the required entry (which must have a fax number) and then click To → to enter it to Selected Recipients. Click OK to close the dialog box after all the required entries are in the selected list. Proceed to step 6. To access WAB, you must have installed the WAB sub-system (WAB32.DLL), a Dynamic-Link Library (DLL) installed by the Internet Explorer.
12.3 Entering Recipient List When Address Number Data EWS-CSV has been selected for Data Type: Selecting Address Number Data EWS-CSV on the Import Fax Recipient dialog box and clicking OK will display the Import EWS-CSV File dialog box for you to select the CSV file for import. After the CSV file has been opened, the import dialog box will display the Address Number fields of the file as entries for your selection.
12.3 Entering Recipient List Direct Transmission of Faxes From a Computer 12.3.3 Importing From Fax Phonebook Entries Procedure 1 On the Fax Recipient dialog box, click Look Up Phonebook. The following Fax Phonebook dialog box appears. 12 2 The list on the left shows registered recipients. If the list is not displayed, click Open Phonebook to open the recipient list. To add new recipients to the Phonebook, click New.
If you use Internet Services, you can enter data in Address Number from your computer. The following describes the required procedures. Procedure 1 2 Start up the computer and the browser. Enter the printer IP address or Host name in the browser address field and press the Enter key. The Internet Services screen is displayed. Direct Transmission of Faxes From a Computer 12.
12.4 Registering Address Number From a PC Direct Transmission of Faxes From a Computer 12 250 5 Make the required entries and click Apply New Settings at the bottom of the right frame. The setting is transferred to the machine replacing the old setting.
13 Using the Internet to Send and Receive Faxes 13.1 What is Internet Fax (iFax)? ........................................................... 252 13.1.1 Overview......................................................................... 252 13.1.2 The Differences Between iFax and Facsimile Features .. 259 13.2 Setting the Environment................................................................. 261 13.2.1 Before Use ...................................................................... 261 13.2.
13.1 Using the Internet to Send and Receive Faxes 13 What is Internet Fax (iFax)? If an Internet Fax (hereinafter referred to as iFax) is installed in the machine, you can send and receive the data that is scanned by the machine as attachments via the Intranet or Internet, unlike a facsimile that transmits the data via the telephone line. 13.1.1 Overview This chapter describes the system configuration and characteristics of the iFax of this machine.
13.1 What is Internet Fax (iFax)? This section describes forms of transmission utilized by iFax and their characteristics. With the iFax feature, you can send and receive TIFF files as E-mail attachments between the machine and machines equipped with iFax. Besides sending and receiving E-mail, you can also forward fax documents that have been received into the Mailbox as E-mails or send received E-mails to facsimiles as faxes.
13.1 What is Internet Fax (iFax)? Using the Internet to Send and Receive Faxes ■Receiving E-mails When an E-mail is received from a machine equipped with iFax, the machine starts printing automatically. No special operation is required to receive Emails. The TIFF file formats and profiles that can be used for receiving E-mails are as follows: File format: TIFF-FX (RFC2301) Profile: TIFF-S, TIFF-F, TIFF-J, TIFF-C. If the received profile is not compatible, the file may not be printed.
13.1 What is Internet Fax (iFax)? By setting up the forward function and E-mail addresses in advance, the fax documents which are stored in the Mailbox or which are spooled in the Mailbox by the Box selector function can be forwarded automatically as E-mails. As you can forward a fax document to a specified computer and display the fax image on the screen, you do not have to collect the incoming faxes at the facsimile machine. See “13.4.3 Forwarding a Fax as E-mail From Mailbox” (P. 287) for details.
13.1 What is Internet Fax (iFax)? Using the Internet to Send and Receive Faxes ■Sending E-mails to a Facsimile Machine By specifying the E-mail addresses in a specified format, the machine on the network can send faxes to facsimile machines that do not support the iFax feature, through an iFax compatible machine (Fax Gateway). This feature sends faxes as E-mails to iFax-installed machines (called fax gateway) that are connected to the network via the Internet.
13.1 What is Internet Fax (iFax)? ● You can register E-mail addresses in the Address Book. If you register the recipients’ E-mail addresses in the Address Book, you need not enter the E-mail addresses each time you send a fax to the recipient. E-mail addresses can be preset with other transmission settings, such as setting the iFax Profile, iFax Send Status and out going E-mail-related settings. See “9.3 Setting an Address Number” (P. 150) for details on how to register Speed Dialing numbers.
13.1 What is Internet Fax (iFax)? Using the Internet to Send and Receive Faxes 13 ■Functions which cannot be used by the Internet Fax(iFAX) In the function which can be used by the usual fax transmission, the following functions cannot be used by the Internet fax(iFAX) transmission.
13.1 What is Internet Fax (iFax)? simile Features This section describes the differences between iFax and facsimile features. iFax Can Do the Following for You ■Reduces transmission cost As iFax transmit the data via Intranet or Internet, the transmission cost can be saved, compared to the usual facsimile transmission. You can also use iFax to communicate via the fax gateway with the facsimile machine that does not support the iFax feature.
13.1 What is Internet Fax (iFax)? Using the Internet to Send and Receive Faxes 13 ■E-mails can be sent directly from machines equipped with iFax to a computer ● You can send E-mails from machines equipped with iFax directly to the computer. As the E-mail forwarding feature allows you to forward received documents to your computer, you do not have to collect the incoming faxes at the facsimile machine.
13.2 Setting the Environment System Requirements The following options are required for this machine. ■System requirements at the machine The machine is connected to the network and communication through TCP/IP is available. ● The environment allows the sending and receiving of E-mail. ● Correspondent Specifications ITU-T Regulations : ITU-T T.37, T.30, F.185 and E.
13.2 Setting the Environment Using the Internet to Send and Receive Faxes 13 13.2.2 Environment Setting It is necessary to set the items in advance to use the iFax feature. Flow of the Environment Setting Set the environment with the following steps. Set up the IP Address Use the Touch Panel Display or Internet Services and set up the IP address for the machine. For details on setting operation, see “13.2.3 Setup the Environment” (P. 266).
13.2 Setting the Environment It is necessary to set the following information in order to use the iFax feature in the machine. Confirm with your system administrator regarding this information. ■How to Receive E-mails This machine allows you to select SMTP or POP3 to receive your E-mails. The setting information varies depending on the method selected. First, select the method of receiving your E-mails based on the E-mail environment that you are using.
13.2 Setting the Environment Using the Internet to Send and Receive Faxes 13 ■Network Environment ● Configure the following environments in the machine, server and computer respectively. When receiving E-mails via SMTP No. ● ● Settings Example Remarks Set the following at the Control Panel or using the Internet Services. 1 IP address xxx.xxx.xxx.xxx Auto setting by DHCP is not available. Be sure to allocate a fixed address. 2 Subnet mask xxx.xxx.xxx.
13.2 Setting the Environment When receiving E-mails via POP3 No. ● ● Settings Example Remarks Set the following at the Control Panel or using the Internet Services. 1 IP address xxx.xxx.xxx.xxx Auto setting by DHCP is available. 2 Subnet mask xxx.xxx.xxx.xxx Set the following settings as required. 3 Gateway address xxx.xxx.xxx.xxx Set the following settings as required. Start up the computer and set up with the Internet Services. 4 SMTP server address xxx.xxx.xxx.
13.2 Setting the Environment Using the Internet to Send and Receive Faxes 13 266 13.2.3 Setup the Environment Set the IP address, start the port, set the TCP/IP environment and set the mail environment to use Internet Fax (iFAX). Set up the IP address Set the IP address using the Control Panel or the TCP/IP in Protocol Settings on the Property screen in CenterWare Internet Services. It is necessary to set Subnet Mask and Gateway Address depending on the network environment.
13.2 Setting the Environment Set the TCP/IP environment in TCP/IP in Protocol Settings in the Property screen in Internet Services, while referring to the following table. Item Description Value Settings required for the reception protocol SMTP POP3 Host name Set the host name for this machine. Alphanumeric characters and “-”, less than 32 bytes Method to get the DNS server address Set the method to get the DNS server address.
13.2 Setting the Environment Using the Internet to Send and Receive Faxes 13 Set the E-mail environment in E-mail in Protocol Settings in the Property screen in Internet Services, while referring to the following table. Item Description Value Settings required for the reception protocol SMTP Receiving protocol Set the method to receive E-ail in compliance with the environment you are using.
13.2 Setting the Environment Description Value SMTP SMTP sending authentication Allows you to confirm the user at the POP server before sending e-mails to the SMTP server. Check valid in the checkbox. POP3 Invalid* Valid SMTP server Set the SMTP server address. address Up to 128 characters can be entered, including “.” and “-”. Domain filter To limit the domains that E-mail can receive, check Valid in the checkbox, then set the domains that are permitted.
13.3 Using the Internet to Send and Receive Faxes 13 Receiving and Sending E-mails This section describes how to send and receive E-mails. 13.3.1 Sending E-mails This section describes the procedure for sending documents scanned by this machine as E-mails to computers or iFax-installed machines.
13.3 Receiving and Sending E-mails Configure the features if necessary. Enter recipient's Fax No. Address: Basic Features Memory :100% Scan Options Resolution iFax/Fax Address Book A B C Send Options On-Hook/ Others Menu Original Type Standard Text Fine Text & Photo Super-fine(400dpi) Photo Next Recipient Lighter/Darker Super-fine(600dpi) Keyboard See “13.3.2 Settings That are Configurable During an Outgoing iFax Transmission” (P. 273) for details on configurable items.
13.3 Receiving and Sending E-mails Using the Internet to Send and Receive Faxes 13 272 6 Press Start. The original will be scanned and converted in TIFF format, and then sent as an E-mail attachment. ● ● ● ● ● ● See “13.6.1 Problems With Transmission” (P. 291) if you cannot send the E-mail. See “Chapter 5 Confirming and Canceling a Communication” (P. 61) on how to cancel and confirm the sent documents.
13.3 Receiving and Sending E-mails Outgoing iFax Transmission This section describes the settings that are configurable for sending E-mails using the iFax feature. These settings are as follows. Screen Basic Features Scan Options Send Options On-Hook/Others Feature Reference Resolution “3.1.1 Resolution” (P. 20) Original Type “3.1.2 Original Type” (P. 21) Lighter/Darker “3.1.3 Lighter/Darker” (P. 21) 2 Sided Originals “8.1 Transmitting Two sided Originals (2 Sided Originals)” (P.
13.3 Receiving and Sending E-mails Using the Internet to Send and Receive Faxes 13 Setting the Read Status (MDN) / Send Status (DSN) You will receive a notification mail that informs you whether the mail is delivered to the recipient when using Read Status (MDN), the mail is delivered to the mail server of the recipient when using Send Status (DSN). The notification mail will be printed as soon as it is delivered to the machine.
13.3 Receiving and Sending E-mails Select Transmission Report in the Send Options screen. Enter recipient’s Fax No. [ Fax No. ] Basic Features Memory :100% Scan Options Communication Mode G3 Auto Send Options On-Hook/ Others Priority Send/ Delayed Start Priority Send : Off Delayed Start : Off Recipient Print Sets 1 Set(s) Cover Note Off Next Recipient Menu Send Header On Transmission Report Off The Transmission Report/Read Status (MDN) Profile screen is displayed.
13.3 Receiving and Sending E-mails Using the Internet to Send and Receive Faxes 13 Specifying iFax Profile A profile is determined to restrict the attribute information for transmissions between machines equipped with iFax, such as image resolution and paper size. ● ● ● ● ● Depending on the iFax features of the recipient, the profiles that can be processed vary. Confirm the profile that can be processed by the recipient’s machine equipped with iFax before specifying the profile.
13.3 Receiving and Sending E-mails 1 Load the original. See “2.2 Loading Documents” (P. 14) 2 Display the Fax screen and select iFax/Fax several times to display iFax in the Recipient section. Enter recipient's Fax No. [ Fax No.
13.3 Receiving and Sending E-mails Using the Internet to Send and Receive Faxes 13 6 Select the recipient and press Start. The original will be scanned and sent as an E-mail. ● ● See “3.4 Dialing” (P. 27) for details on dialing methods. See “Chapter 5 Confirming and Canceling a Communication” (P. 61) for details on how to confirm and cancel the transmission of a document.
13.3 Receiving and Sending E-mails Receiving E-mails When an E-mail is received from a machine equipped with iFax, the machine starts printing automatically. E-mail whose mail address specifies the Mailbox, such as BOX123@dcc400.xerox.com are received, however, even if the box command is invalid for the Mailbox that has been set, the entire text will be saved. If domains for receiving E-mails are limited in the Internet Services, you will receive E-mails only from allowed domains. See “9.
13.3 Receiving and Sending E-mails Using the Internet to Send and Receive Faxes 13 ■E-mails that are split to send When originals scanned by the machine are split according to the setting of the Split Size of Outgoing Mail that is set with the Internet Services, the information indicating the split will be attached. Split E-mails will be treated as separate Emails. ■Attachments (TIFF format) If the machine receives an attachment file that is not supported, the file will be deleted.
13.4 Useful Features 13.4.1 Sending E-mails to Mailboxes Using E-mail Addresses E-mails can be sent to Mailboxes from the machine equipped with iFax using specific E-mail addresses. When an E-mail is received, the machine will store it in the Mailbox specified by the E-mail address and print a Mailbox Documents Report. This section describes the procedure, assuming the iFax feature is installed on the machine. ● ● ● This feature is available only when the Mailbox receives E-mails via SMTP.
13.4 Useful Features Using the Internet to Send and Receive Faxes 13 Procedure 1 Load the original. See “2.2 Loading Documents” (P. 14) 2 Display the Fax screen and press iFax/Fax several times to display iFax in the Recipient section. Enter recipient's Fax No. [ Fax No.
13.4 Useful Features Enter a mailbox address of the receiving machine as follows. BOX123 @dcc400.xerox.com BOX (fixed characters to indicate mailbox) and mailbox number. Example • @+Host name of the receiving machine + Domain name of the receiving machine Mailbox number ........................................ 123 (Enter the digits of the mailbox number to match those of the recipient) • Host name of the receiving machine ......... dcc400 • Domain name of the receiving machine .... xerox.
13.4 Useful Features Using the Internet to Send and Receive Faxes 13.4.2 Sending Faxes to Recipients as Relay Centers By specifying the E-mail addresses in a specific format, the machine on the network can send faxes via the G3 mode to facsimile machines that do not support the iFax feature. This feature sends faxes as E-mails to machines equipped with iFax (called fax gateway) that are connected to the network via the Internet.
13.4 Useful Features Procedure 1 Load the original. See “2.2 Loading Documents” (P. 14) 2 Display the Fax screen and select iFax/Fax several times to display iFax in the Recipient section. Enter recipient's Fax No. [ Fax No.
13.4 Useful Features Using the Internet to Send and Receive Faxes 13 4 Enter a mailbox address of the receiving machine as follows. FAX= 0312345678 /T33S= @dcc400. xerox.com FAX= (fixed characters) Example 5 /T33S= (fixed characters) @ + Host name of the machine that converts and sends the received E-mail as a fax. • Fax number ............................................. 0312345678 • Host name of the receiving machine....... dcc400 • Domain name of the receiving machine.. xerox.
13.4 Useful Features This section describes the feature to forward faxes that have been received into the mailbox as E-mails automatically. With this feature, fax documents received into a mailbox in the fax signal method (proprietary communication procedure), DTMF method, or fax documents stored in a mailbox with the Box Selector function can be forwarded as E-mails. The following only describes the operations to set up the forward function of a mailbox and the overview of the Send to Mailbox.
13.4 Useful Features Using the Internet to Send and Receive Faxes Forwarding E-mails The machine can receive faxes sent to the mailbox or forward the faxes, which are stored in the mailbox with the Box Selector function, as E-mails to the recipients stored in the mailbox automatically. As the E-mail forward function allows you to forward received documents to your computer, you do not have to collect the incoming faxes at the facsimile machine.
13.4 Useful Features Register the E-mail address as an Address Number entry in advance. And then, configure the Forward function and the Address Number using the Mailbox options of the mailbox. ● ● ● ● ● ● ● ● Mailbox number and Password are required by the sender. You have to inform the sender of the settings. If the printer memory becomes full while transmission, it will be aborted and the documents will be deleted.
13.5 Using the Internet to Send and Receive Faxes 13 290 Report/List You can check the registering status of the domains that are approved for receiving. This report can be manually printed. See “13.3.3 Receiving E-mails” (P. 279) for details on Approved Domain. See “10.2.1 Guide Print Operation” (P. 206) for details on printing out the report.
13.6 Troubleshooting See “Chapter 11 Troubleshooting” (P. 229) for troubles other than iFax communication. 13.6.1 Problems With Transmission This section describes troubles that may occur during an outgoing iFax transmission and their solutions. See the following for troubleshooting hints to solve the problems. If you cannot solve the trouble with the following help, contact our Customer Support Center.
13.6 Troubleshooting Using the Internet to Send and Receive Faxes 13 292 13.6.2 Problems With Reception This section describes troubles that may occur while receiving iFax transmission and their solutions. See the following for troubleshooting hints to solve the problems. If you cannot solve the trouble with the following help, contact our Customer Support Center. Items to check Solution Reference Is the network correctly connected? Verify the network connection and configurations.
13.7 Precautions and Limitations Precautions when sending E-mails “iFax Sent” in the Job Status screen, the Activity Report and the Job History Report of this machine indicate that the document has reached the SMTP server that was set for transmission on this machine. The E-mails may not be delivered to the recipient due to problems on the transmission route of the Internet. The machine will not be notified when this problem occurs.
13.7 Precautions and Limitations Using the Internet to Send and Receive Faxes 13 Conditions for Broadcast send When multiple recipients are specified for a broadcast session and the transmission conditions are different from those specified with the keyboard input or those registered for the Address Number function, the conditions will be changed as follows. ● Transmission Mode ..................G3 Auto ● Profile .......................................TIFF-S ● Delivery Status Notification ......
13.7 Precautions and Limitations There is a feature in iFax that allows you to prevent a third party from sending unwanted mails to your E-mail address. This feature allows you to restrict the address of a sender by specifying the permitted domain using the Internet Services. Specify the Domain Filter Settings by using Internet Services.
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1 Appendix A Specifications................................................................................. 298 B Glossary........................................................................................
A Specifications Below are the specifications for the facsimile functions. The specifications and appearance of this product are subject to change without prior notice.
B Glossary G3 A facsimile communication system standardized by the advisory committee for International Telecommunications (CCITT, now the ITU-T). MIME Mime is an abbreviation of Multipurpose Internet Mail Extension. It is a specification that identifies data received by mail. MIME type indicates data types. POP3 POP3 is an abbreviation of Post Office Protocol Version 3, a protocol used for receiving mail.
B Glossary Threshold value (Border limit) One more sheet is used when the length of the transmitted document exceeds the length of paper installed on the receiving terminal. A margin at the bottom of a received document can be eliminated so that the data can be printed on one page. The amount of space that can be removed from the bottom of a document is the border limit. When the border limit value is small, the data is printed on the next page.
B Glossary A gateway that connects the Internet with ordinary subscriber lines and transfers mail documents to regular fax machines as fax documents. Profile A protocol controling image resolution, paper size and other attributes when sending or receiving faxes using Internet Fax (iFAX). The profile that can be used vary with the iFAX of the remote terminal. Find out the type of profile the remote iFAX terminal can handle before specifying a profile.
B Glossary Appendix 302
Index A E E-mail Address .................................................. 152 Activity report ...................................................... 214 Error code........................................................... 234 Address book...................................... 30, 211, 257 Extended features settings list ........................ 210 Address number ........................................ 150, 298 Audio tones .........................................................
IP address ................................................. 264, 265 One touch dialing ................................................. 29 On-hook dialing .................................................... 78 J Original type ......................................................... 21 Output destination-line setup ........................... 181 Job history report ............................................... 184 L P Password ............................................................
Scanning area ...................................................... 10 Scanning line density ........................................ 298 Screen defaults .................................................. 181 Second relay station ............................... 54, 55, 56 Selector entry ..................................................... 178 Send header ....................................................... 105 Send options screen.............................................. 7 Send to mailbox .........
WorkCentre 24 User Guide (Facsimile) July 2003 .
