| Contents | ii Contents About This Guide........................................................................................ 5 Related Documents............................................................................................................................. 5 Getting Started.............................................................................................6 Hardware of VCR20 Remote Control...........................................................................................
| Contents | iii Inviting Conference Participants............................................................................................. 19 Removing Conference Participants........................................................................................ 19 Applying for Speaking.............................................................................................................20 Viewing the Message List....................................................................................
Adjusting Cameras When not in a Call..................................................................................36 Adjusting Cameras When in a Call........................................................................................ 36 Tracking Mode................................................................................................................................... 36 Enabling Tracking Mode When not in a Call..........................................................................
| About This Guide | 5 About This Guide Thank you for choosing Yealink UHD 4K video conferencing system. The VCS endpoint allows you to hold a 4K video conference or video call, providing excellent video call experience. It possesses outstanding features, for example, good compatibility, easy deployment, and intelligent network adaptability.
| Getting Started | 6 Getting Started This chapter introduces the basic operation of VCR20.
| Getting Started | 7 No. Name Description 1 Custom Key Customize the key function. The system administrator can customize the key as the Presentation key (the default value), the Tracking Mode key, the ScreenShot key, the Mute Speaker key, the Preset key, or the Camera Control key. 2 Mute Key Mute or unmute the microphone 3 Navigation Key • • Navigate to the desired menu item. Pan or tilt the camera to adjust the angle.
| Getting Started | 8 Name Description Time and Date The time and date are displayed on the top of the screen. Site Name The site name of the system is displayed in the top-left corner of the screen. Status Icon The status icons are displayed in the center of the status bar. Register Account Generally, your system administrator will pre-configure the related account information for the phone. If not, contact your system administrator. New Meeting Go to the Dialing screen.
| Getting Started | 9 Icon Description A Yealink Cloud account/YMS account is registered A PSTN account is registered Log into StarLeaf/Zoom/Pexip/BlueJeans/EasyMeet/Videxio platform VCH51 video conferencing hub is connected to the device Auto answer Missed calls (it is displayed in the status bar of the monitor) The volume is 0 DND (do not disturb) is enabled Wired sharing (when a PC is connected to the VCH51 video conferencing hub) Wireless sharing (use the WPP20 wireless presentation pod to share the c
| Getting Started | 10 Icon Description Received calls (H.323 account/SIP account/IP Call) Received calls (Cloud platform) Missed calls (H.323 account/SIP account/IP Call) Missed calls (Cloud platform) Local directory Yealink Cloud contacts or YMS contacts Virtual Meeting Room (VMR) Room system Running the Setup Wizard The setup wizard appears automatically at the first time when you start up the system or reset the system to factory.
| Calling | 11 The system shuts down immediately, and the LED on the system goes out. Putting the System to Sleep You can put the system to sleep immediately if you do not use it temporarily. Procedure 1. Long press the Hang up key for 3s. The option pops up on the display. 2. Select Sleep. The system goes to sleep immediately, and the LED on the system or the camera glows red. Waking up the System Procedure On your remote control, press any button. Calling This section is about call operations.
| Calling | 12 Procedure 1. Select Dial > Dial. If you register a Yealink Cloud account or YMS account, select New Meeting > Dial. 2. Optional: Go to Auto at the bottom of the screen, and select the desired call type from the drop-down menu. 3. Enter the number. 4. Press to place a video call. Placing Calls to Contacts Procedure 1. Go to Dial > Directory. If you register a Yealink Cloud account or YMS account, go to New Meeting > Directory. 2. Select the desired contact type. 3.
| Calling | 13 Answering a Call Automatically When not in a Call You can enable the auto answer feature to answer calls automatically when the system is idle, which can avoid missing incoming calls. About this task Note: Auto answer feature may create security issues, for example, an unexpected caller can view your video conference room randomly. Procedure 1. Go to More. 2. Enable Auto Answer.
| Local Video Conference | 14 The DND icon automatically. is displayed in the status bar of the monitor. The system will reject all incoming calls Rejecting Incoming Calls Procedure Press Hang up Key or go to Reject. Ending Calls Procedure Press Hang up Key. Local Video Conference Local video conference should involve at least three parties, and the following introduces how to initiate and control the local video conference.
| Local Video Conference | 15 3. Do one of the following: If you select Dial, enter the number then dial out. If you select Directory, select the desired contacts, press the right navigate key and then select Invite. 4. Repeat the above steps until all the desired participants are added. • • Note: You can press the Dial key to go to the pre-dialing screen during a call. Turning off the Local Camera Procedure 1. Press the OK key to open the Talk Menu. 2. Select Camera Off.
| Using the Yealink VC Cloud Management Service Platform | 16 3. Select the desired contact and then press the right navigation key. 4. Select Remove. Ending the Local Video Conference Only the moderator can end the conference, and after the conference is ended, all conference participants leave the conference. Procedure 1. Press Hang up Key. The monitor prompts whether you are sure to end all active calls. 2. Confirm the action.
| Using the Yealink VC Cloud Management Service Platform | 17 Initiating Meet Now Conferences When you register a Yealink Cloud account, you can initiate a Meet Now conference at any time, without any reservation. Contact your administrator to check whether the Meet Now conference is enabled for your account. Procedure 1. Go to New Meeting > Start Conference. 2. Select the desired contacts, press the right navigation Key, and go to Start Conference.
| Using the Yealink VC Cloud Management Service Platform | 18 Going to Virtual Meeting Room The VMR is created by the Yealink Cloud enterprise administrator on the Yealink VC Cloud management service platform, which allow the Yealink Cloud users to call into the VMR to initiate video conferences at any time. Procedure 1. 2. 3. 4. Go to New Meeting. Go to VMR. Select the desired VMR. Press OK key to place a video call. If you want to place a voice call, press the right navigation key to select Voice Call.
| Using the Yealink VC Cloud Management Service Platform | 19 Conference Control of Yealink Cloud Conferences The following introduces how to manage Yealink Cloud video conferences, including scheduled conferences, Meet Now conferences and Virtual Meeting Room (VMR). The participant role in Yealink Cloud conference is described ad below: • • • Organizer: the person who schedules or creates the conference. He can assign anyone in the conference to be a moderator.
| Using Yealink Meeting Server | 20 2. Go to Participants. 3. Select the desired contact and then press the right navigation key. 4. Select Remove. Applying for Speaking If you are muted by the conference moderator, you can apply for speaking. Procedure Press the Mute Key. Viewing the Message List Anyone in the conference can see the message list to know the conference information, for example, when a participant join or leave the conference. Procedure 1.
| Using Yealink Meeting Server | 21 • Virtual Meeting Room: the VMR is created by your enterprise administrator. YMS users can join the VMR at any time without a reservation. With the feature of YMS videoconferencing, you can do the following: • • • • View and join scheduled conferences. Initiate and join meet now conferences. Join the VMR. Manage YMS video conferences.
| Using Yealink Meeting Server | 22 Joining a Scheduled Conference from the Conference Reminder A conference reminder pops up 5 minutes before the conference starts, and you can join the conference by one click. Procedure Do one of the following: • • Select Join to join the scheduled conference. Select Detail to view the conference details, and select Join. Note: If you select Ignore, the reminder of this conference will not pop up any longer.
| Using Yealink Meeting Server | 23 • If you do not register a YMS account and the VMR does not require a password： For SIP users, dial conference ID**@server address or server address##conference ID to join the conference. • For H.323 users, dial server address##conference ID to join the conference. If you do not register a YMS account and the VMR requires a password: • • • • For SIP users, dial conference ID**password@server address or server address##conference ID**password to join the conference.
| Using Yealink Meeting Server | 24 • • • • • • Organizer/Moderator Guest Inviting Conference Participants Inviting Conference Participants Removing Conference Participants - - Applying for Speaking Viewing the Message List Viewing the Message List Leaving the Conference Leaving the Conference Ending Conferences - Inviting Conference Participants Removing Conference Participants Applying for Speaking Viewing the Message List Leaving the Conference Ending Conferences Inviting Conference Part
| Using the Third-Party Video Conference Platforms | 25 Viewing the Message List Anyone in the conference can see the message list to know the conference information, for example, when a participant join or leave the conference. Procedure 1. Press the OK key to open the Talk Menu during a conference. 2. Select Message List. Leaving the Conference When some conference participants leave the conference, other participants keep going.
| Content Sharing | 26 Content Sharing You can share the content on your computer when the system is idle or in a conference. Only one content can be shared at a time, and the content shared later will replace the previous one. We recommend that you use two screens for sharing content.
| Content Sharing | 27 Using WPP20 Wireless Presentation Pod In a meeting room, you can connect WPP20 to your PC with HDMI cable for content sharing. Note: If you cannot present after connecting WPP20 to the PC, refer to Yealink WPP20 Wireless Presentation Pod Quick Start Guide to pair the system and WPP20.
| Content Sharing | 28 • • • Remove WPP20 from your computer. On the WPP20, press the presentation button. On the Yealink Wireless Presentation Pod software, click Stop Sharing. Note: If you share the whiteboard via WPP20, you need to press the Presentation Button on the WPP20 Wireless Presentation Pod twice to end the content sharing.
| Content Sharing | 29 5. Tap Screen Mirroring, and select the related content sent by the system from the pop-up window. The content on the Apple device is automatically projected to the system. Note: For more information about connecting to the wireless AP of the system, contact your administrator. Stopping Sharing Content via Apple Device Procedure Go to the Control Center and select the device from the Screen Mirroring.
| Content Sharing | 30 Content Sharing by Miracast Presentation The system allows you to use Win10 to share content via Miracast Presentation. Before you begin Before using Miracast wireless projecting, make sure that your device supports Miracast Presentation and you have connected WF50 to the USB port on the video conferencing system. Procedure 1. Make sure you enable the wireless AP.
| Using WPP20 Wireless Presentation Pod | 31 If you do not enable the wireless access point, go to More > Setting > Network > Wireless AP(the admin password is 0000 by default), and enable Wireless AP. 2. Go to Presentation on the idle screen to view the device name of Miracast Presentation. 3. On your computer, press Win+K to search the Miracast name of your system, and connect your system to the computer.
| Using WPP20 Wireless Presentation Pod | 32 Introduction of the WPP20 Whiteboard Note Toolbar Introduction of the CTP20 whiteboard toolbar is as below: Introduction of WPP20 Note Toolbar The interface introduction of the WPP20 note toolbar is below: Receiving Shared Whiteboard or Content WPP20 can receive whiteboard or content shared by the VCS codec or other devices.
| Using WPP20 Wireless Presentation Pod | 33 You can use the WPP20 annotation tool or the whiteboard annotation tool to take notes. Related information Introduction of WPP20 Note Toolbar Introduction of the WPP20 Whiteboard Note Toolbar Initiating Whiteboard Sharing on WPP20 When you use the WPP20 to initiate the content sharing, you can select initiate whiteboard sharing and the whiteboard data will be synchronized to the VCS codec.
| Using WPP20 Wireless Presentation Pod | 34 Saving the Content or Whiteboard Picture Locally via WPP20 After receiving or sending the content/whiteboard via WPP20, the shared content/whiteboard picture can be saved locally. Procedure 1. In the content/whiteboard note toolbar, click 2. Click view the file to view the picture. .
| Configuring Camera Settings | 35 Importing the Whiteboard Source File via WPP20 If you want to continue discussing the saved whiteboard file, download it from the cloud disk to your local system and use WPP20 to import the whiteboard source files. Procedure 1. At the note toolbar, tap > Import whiteboard. 2. Select the whiteboard file locally and import it.
| Configuring Camera Settings | 36 Enabling Manual Camera Control When in a Call Procedure 1. In a call, press the OK key to open the Talk Menu, go to More > Camera > Tracking Mode. 2. Select Off. Adjusting Cameras When not in a Call Procedure 1. On the idle screen, go to More > Camera Control. 2. Scroll up or down to adjust the focal length. 3. Press the navigation key to adjust the angle of the camera. Adjusting Cameras When in a Call Procedure 1.
| Local Screen Layout | 37 Enabling/Disabling Privacy Protection The privacy protection feature can prevent others from viewing your meeting status on the device web user interface when you are not in a call, which can protect the important information from being stolen if your colleagues are having meetings in the meeting room. If you disable this feature, you can see the meeting status from the small window in the bottom-right corner of your display device. Procedure 1.
| Local Screen Layout | 38 Single Screen Layout The following introduces the default layout when you connect one display. Two-Way Video Call Picture-in-picture layout is used by default. Two-Way Video Call with a Presentation The PC content is displayed in a large window and other participants are displayed in small windows beside the PC content. Dual Screen Layout The following introduces the default layout when you connect two monitors to MeetingEye600.
| Recording Videos and Screenshots | 39 Changing the Local Screen Layout Procedure 1. In a call, press the OK key to open Talk Menu, and go to More > Layout. 2. Select the desired layout. Specifying Content to the Secondary Screen When you connect two screens to MeetingEye 600, you can specify the content to be displayed on the secondary screen. Procedure 1. In a call, press the OK key to open Talk Menu, and go to More > Focus (Display 2). 2. Select the desired content for the secondary screen.
| Recording Videos and Screenshots | 40 For more information on server recording permissions during meetings and how to get videos from the server, please contact your administrator. • • Recording Local Videos Recording Server Videos Recording Local Videos • • Recording Local Videos When not in a Call Recording Local Videos When in a Call Recording Local Videos When not in a Call Procedure 1. On the idle screen, go to More > Camera Control. 2.
| Recording Videos and Screenshots | 41 Note: To save screenshots to a USB flash drive, the USB flash drive you connect should support FAT32 or NTFS format. Procedure Tap • • > Screenshots. Taking Screenshots When not in a Call Taking Screenshots When in a Call Taking Screenshots When not in a Call Procedure 1. On the idle screen, go to More > Camera Control. 2. Press OK Key to display more menu items and select Screenshot.
| Basic Settings | 42 • • • • • Select and press the OK key to pause, and select to resume playing. Select and press OK Key to skip forward. For each press, the video will skip forward 6 seconds. Select and press OK Key to rewind. For each press, the video will go back 6 seconds. Press the volume key to adjust the speakerphone volume. Select or tap Return Key on the remote control directly to exit playing.
| Basic Settings | 43 • • • • Ringer volume: adjust the ringer volume when the phone is idle or ringing. Talking volume: adjust the speakerphone volume when the device is in a call. Key tone volume: adjust the volume of key tone when you press the key on the remote control Media Volume: adjust the media volume when playing recorded videos. Procedure On your remote control, press the Volume key to adjust the volume. Configuring Key Tone You can enable the key tone feature.
| Basic Settings | 44 Video Input Source The system supports the video input sources both from the camera and the PC. You can change the input source on your remote control. • • Changing the Video Input Source When not in a Call Changing the Video Input Source in a Call Changing the Video Input Source When not in a Call Before you begin To use the PC input source, make sure that your system is connected to a PC. Procedure 1. Go to More > Setting > Basic > Input Selection.
