Installation guide

Zetadocs for NAV Installation Guide

This edition 5

December 2012 © Copyright Equisys plc 2012 All trademarks acknowledged All rights

reserved

Page 80

13. Automation using Extracted Text

Now that we have covered how you can use barcodes to automate some of your processes, we are going to

demonstrate how text extraction on document capture can be used to add yet further automation. This

section will deal with how to extract the text from a captured document and then an example of how this

can be used to automate processes.

13.1 Enabling Zetadocs Document Capture Text Extraction

Zetadocs Capture Plus supports the parsing of document text, this can be used for identification numbers

and metadata to facilitate document recognition. This then allows the automated linking and archiving of

documents with NAV records. Implementing automated document recognition has many benefits including

the streamlining of processes, by the automation of tedious repetitive activities and by automatically

initiating internal workflows. To access this functionality you must enable text extraction on Zetadocs

Document Queues configurations in the Zetadocs Server and then use a Zetadocs for NAV SDK function to

get the path to the extracted text file.

Enabling text extraction in the Zetadocs Server

Each configured queue in the Zetadocs Server can have text extraction enabled independently. This allows

you to enable text extraction processing on the queues in which you expect to implement document

recognition. Furthermore it means that the unnecessary processing of documents is avoided. It is therefore

recommended that you create separate queues for documents for which you intend to implement document

recognition and for those you do not.

Configuring the Zetadocs Server

The image below shows a sample Zetadocs Server config.xml file. Note the element

<EnablePDFTextExtractionToFile> on each queue <DocsQ>.

To enable text extraction set the value of the xml element to true to enable text extraction. NOTE: Due to

xml serialization the value is case sensitive and must be set to true or false. True or TRUE or any other

variation will be invalid.

<?xml version="1.0" encoding="utf-8"?>

<EnablePDFTextExtractionToFile>false</EnablePDFTextExtractionToFile>

<BatchScanSplitType>Barcode</BatchScanSplitType>

<BatchScanBarcodeDeleteSplitPage>false</BatchScanBarcodeDeleteSplitPage>

</DocsQ>

<DocsQ Description="Purchase Document Queue" Location="\\User specified queue location\Purchase Document

Queue\">

<EnablePDFTextExtractionToFile>false</EnablePDFTextExtractionToFile>

<BatchScanBarcodeDeleteSplitPage>false</BatchScanBarcodeDeleteSplitPage>

</DocsQ>

</docsQueue>

<PDFQuality>Better</PDFQuality>

<LogLevel>Error</LogLevel>

<LogToEventLog>false</LogToEventLog>