User Guide

146

ADOBE INCOPY CS2

User Guide

4 Select the text file you want to place within your InCopy document, and then click Open. (If you Shift-click Open,

the Import Options dialog box appears, even if Show Import Options isn’t selected.)

5 Do any of the following:

• If a dialog box displays import options for the type of file you’re placing, select any options you want, and click OK.

• If the document you’re importing contains fonts that are not available in your system, a dialog box opens to inform

you of the font substitution. If you prefer to specify other substitution fonts, click Find Font and choose alterna-

tives. Click OK.

If the text you import into your document includes pink, green, or another color of highlighting, you likely have one

or more composition preference options turned on. Open the Composition section of the Preferences dialog box, and

notice which options are turned on under Highlight. For example, if the pasted text is formatted with fonts not available

in InCopy, the text is highlighted in pink. (See “Missing fonts” on page 203.)

See also

“Importing files” on page 146

“To open a stand-alone document” on page 97

Importing files

You can import text from other InCopy stories, Microsoft Word, Microsoft Excel, and any application that can export

text in Rich Text Format (RTF) or text-only format. All importable file formats are listed in the InCopy Place dialog

box (in the Files of Type menu for Windows, in the right-hand list pane for Mac OS).

If InCopy cannot find afilterthatrecognizesthe file by either itsfiletypeorfileextension,itprompts youtoselecta

filter to use. For best results in Windows, use the standard filename extension (such as DOC, TXT, or XLS) for the

type of file you’re importing.

Document formatting and styles

You can import files with or without formatting. If you import the files with formatting, InCopy imports most

character and paragraph formatting attributes from text files, but ignores most page-layout information, such as page

breaks, margins, and column settings (which you can set in InDesign). In general, InCopy imports all formatting

information specified in the word-processing application, except for features not available in InCopy.

If InCopy hasanimportfilterfor an application, youcan determinewhich styles areimported, andwhich formatting

to use if there is a name conflict.

Note: InDesign controls the styles in linked InCopy stories. When you place an InCopy story in InDesign, any imported

styles in the InCopy document are overridden in InDesign if there are conflicting style names.